The Thirteenth Judicial District Court is recruiting for a full-time, classified, Court Programs and Operations Manager #00000791-24300 in Bernalillo, New Mexico. GENERAL STATEMENT OF DUTIES: Acting under administrative direction plan, organize, direct and control the multiple functions and processes of diverse programs.
The Thirteenth Judicial District Court operates adult and juvenile treatment court programs in each of its three (3) counties, as well as a mental health treatment court in Sandoval County, and a Magistrate DWI treatment court in Valencia County. The Court Operations and Programs Manager will oversee these eight (8) treatment court programs in all three counties with multiple direct reports. The successful candidate will also have other duties as assigned depending upon the court's needs. The position will be based in Bernalillo, and will need to travel throughout the district on a regular basis. The travel will typically be during business hours, but will include some mornings or evenings as work demands require. Finalist(s) may be subject to criminal background checks.
EXAMPLES OF JOB DUTIES
The Court Programs and Operations Manager is responsible for managing and overseeing multiple programs and contracts for assigned divisions.
Collaborates with judges, court administration, program managers, and other stakeholders, in developing programs to meet the court’s statutory requirements.
Communicates program design and goals to courts, staff, participants/clients, and the community.
Maintains inter-agency cooperation, communication, and support and develops working relationships with associated parties.
Creates and maintains cohesive problem-solving program stakeholders/teams.
Makes presentations to volunteer programs, civic groups, and educational institutions.
Assists in developing an effective case management system for programs.
Communicates the success and cost-effectiveness of programs to secure funding.
Develops, approves, implements, and communicates operating policies, procedures, and goals for the division.
Plans both short and long-term goals and objectives for the division.
Schedules, plans, organizes, and facilitates team meetings and revaluates staffing levels accordingly for reallocation.
Represents the Court on governmental and community committees, and prepares and may deliver presentations.
Provides qualitative data and fiscal projections to upper management, special committees, boards, and the legislature.
Tracks projected and expended project funds.
Analyzes and projects staffing requirements and operational needs for the program(s).
Conducts program reviews for the court to ensure: compliance with “scope-of-work” criteria, court standards are met and financial accountability is upheld.
Ensures that state procurement requirements are met when soliciting bids, and that recommendation for issuance of contracts to the Administrative Authority follow standard operating procedures.
Drafts and publishes periodic or annual reports.
Provides information to legislators and other governmental agencies and parties.
Appears, speaks, and presents information to legislators.
Makes recommendations and advocates for bills to legislators as directed.
Attends legislative hearings (interim and session).
May lead the legislative process/sessions strategy (identify and define needs, obstacles, and schedules) as directed.
Serves as a court liaison to the detention center, law enforcement agencies, bonding companies, county and city officials, private sector entities, and the public.
Serves as the Terminal Agency Coordinator ensuring compliance with security requirements, and trains on, and administers National Crime Information Center (NCIC) tests for employees.
Develops, prepares, and monitors budget, budget allocation, and division expenditures.
Administers division budgets funding requests and funnels grants to ensure compliance with program standards.
Drafts requests for proposals, invitations to bid, and issues and evaluates resulted proposals in compliance with state procurement code.
Monitors budget allocations and expenditures.
Directs, coordinates, and oversees contracts and professional services.
Reviews all monitoring reports, establishes delivery schedules, and makes recommendations for non-performing agencies.
Develops program standards and performance measures.
Manages diverse programs through subordinate managers and supervisors.
Oversees program managers to ensure monthly invoices are submitted accurately and timely for approval.
Researches, develops, coordinates, tracks, and assists with legislative initiatives.
Tracks multiple bills and performs bill analysis.
Implements court programs and processes to ensure standardization, and best practices.
Other duties as assigned.
COMPETENCIES/QUALIFICATIONS
The successful applicant should demonstrate knowledge of operations management and supervision; organization and production; human resource management and behavior; management theory; management technology; organizational development and behavior; personnel relations in government; court administration; professional practices in public administration; research, develop, coordinate and track legislative initiatives for court intervention programs; NM Judicial Branch Personnel Rules; public policy analysis and evaluation; multiple functions, planning and evaluation of diverse programs planning and evaluations; administration, business and program management, problem solving and conflict resolution principles and techniques; processes of organizational change; correction programs; budget management, preparation and tracking; grant writing and procedures; state procurement rules and regulations; legislative processes; court’s organization; governmental standards for problem-solving courts; training techniques and methodologies, federal confidentiality guidelines; NM Civil Court Systems and Statutes; criminal and juvenile justice; criminal and court procedures; regulations affecting schools/students; basic contract law, GAAP; HIPPA; drug testing procedures and result analysis; and surveillance systems.
WORK ENVIRONMENT AND PHYSICAL DEMANDS
The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include nights, weekends, holidays, and overtime. The employee must regularly interact positively with co-workers, clients, the public, judges, and justices.
This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed
BENEFITS
Medical/Dental/Vision/Rx, Short, and Long Term Disability Insurance Programs, employee assistance program (EAP) [http://www.mybenefitsnm.com/]
State paid life insurance, supplemental and dependent life insurance
Optional flexible spending accounts for medical, day-care, and travel expenses
Paid time off, up to eight (8) weeks
Paid time off and retirement buyback
Eleven (11) paid holidays
Up to 12 weeks of paid parental leave
Deferred Compensation 457(b) plan
Lifetime Defined Benefits Retirement Plan [http://www.nmpera.org/]
Flexible work schedules and alternative work locations*
Free health care, Rx, and lab work at the facility (Stay Well Health Center) in Santa Fe, NM
Bilingual compensation*
Training and career development opportunities
Higher education opportunities, educational leave, and tuition reimbursement
May qualify for the Public Service Loan Forgiveness Program (PSLF)
May receive overtime holiday or shift differential pay*
May receive physical fitness leave*
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*These benefits vary by job classification or need*