Provost jobs in Toledo, OH

Description

Administrative Assistant to the Vice Provost for Academics/Campus Programs

POSITION: Administrative Assistant to the Vice Provost for Academics/Campus Programs 

SUPERVISOR: Vice Provost for Academics/Campus Programs

DEPARTMENT: Academic Affairs

GENERAL JOB DESCRIPTION

The Administrative Assistant to the Vice Provost for Academics/Campus Programs relieves the Vice Provost for Academics/Campus Programs for Academics of operational and administrative details and performs administrative functions that require a thorough knowledge of University policies, procedures, and operations and an understanding of the University's role within the community. The Administrative Assistant to the Vice Provost for Academics/Campus Programs exercises initiative and independent judgment in managing the Vice Provost for Academics/Campus Programs's schedule and the daily activities of the Schools.

MAJOR DUTIES & RESPONSIBILITIES

? Promotes a positive image of the Schools by greeting and receiving visitors to the Vice Provost for Academics/Campus Programs office.

? Responds to inquiries from diverse University publics (e.g., students, parents, faculty, staff, alumni, and public and private officials).

? Refers inquiries or problems to the appropriate office or person, resolving problems, and following up to determine the inquirer's satisfaction with the response.

? Serves as a liaison between the Schools and other University administrators, staff, students, and the various publics served by the University by communicating and/or interpreting policy, decisions, and documents.

? Gather information and provide information to the Schools and representing the Office of the Vice Provost for Academics/Campus Programs on select committees.

? Interacts extensively with the University community, students and prospective students, and external stakeholders, ensuring a welcoming and responsive environment.

? Helps to communicate information to faculty, students, staff and the various publics served by the University.

? Coordinates the flow of incoming communications and outgoing communications by receiving, routing, and/or responding to incoming communications and determining the appropriate office, department, or agency for outgoing communications.

? Supports the accreditation process by proofreading, editing, and distributing reports.

? Maximizes operational efficiencies, workflow, and effective communication with University leadership, staff, students, faculty, and the external community.

? Provides information for reports and records through research, data retrieval, compiling and/or tabulating statistics, and organizing and presenting the information in useable and understandable formats.

? Prepares reports and effectively and clearly communicates with team members in a timely and professional manner and assists with events.

? Prepares correspondence for distribution or approval and signature, checking the documents for completeness and accuracy.

? At the discretion of and in coordination with the Vice Provost for Academics/Campus Programs, assists with the department budget and keeps vigilant record of expenditures in accordance with the Business Office policies and procedures.

? Maintains records using judgment and knowledge of the Schools requirements, updating files and records, determining retention and purging schedules, and retrieving files and documents as needed.

? Provides administrative support as needed to all members in the Schools of the Vice Provost for Academics/Campus Programs & Academic Affairs.

? Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.

Contributes to the overall success of the University by performing other essential duties and responsibilities as assigned. 

Requirements

QUALIFICATIONS AND SKILLS

? Requires a bachelor's degree in a related field or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of coordination,

? Organization, facilitation, report analysis, writing, and promotion/outreach.

? Three years of progressively responsible administrative and project management experience.

? Five to seven years preferred, along with experience in higher education or an executive-level office in support of academic and/or business.

? Exceptional interpersonal and communication skills, both oral and written, as well as a good understanding of internal relationships and workflow.

? Ability to consistently handle and prioritize multiple tasks while accurately attending to detail.

? The ability to problem solve while being innovative and having the judgment to know what ideas appropriately apply.

? A precise command of grammar, punctuation, spelling, and the correct usage of the English language.

? Expert proficiency with standard office equipment and software (i.e. Excel, Word, PowerPoint, Outlook, Adobe).

? Must be highly organized and able to work independently and proactively with limited supervision.

? Excellent time management skills and the ability to work well under pressure while handling multiple, shifting, high, and competing priorities.

? Ability to anticipate the needs of assigned principals, use discretion, and sound judgment in independent decision-making.

? Ability to work with stakeholders at all levels of the university – both internal and external.

? Ability to maintain confidentiality and professionalism.

? A record of inclusive conduct and evidence of multicultural skills in the workplace is preferred.

Position offers competitive wage based on experience plus benefits.