Public Relations Specialist jobs in Providence, RI

Purpose:

Provides support for the Labor Relations Department in in all aspects of Labor Relations.

Job Responsibilities:

• Under the supervision of SVP of Labor Relations and other Senior Labor Relations associates, reviews contracts and prepares initial summaries and surveys of contract provisions and other related research and substantive work.
• Manages Labor Relations team files and contracts, including data entry required to support automated summaries.
• Manages litigation hold process for Labor Relations team, including entry into automated litigation hold system, conducting litigation hold interviews with all identified associates (including senior leaders), and arranges collection and storage of identified relevant documents and files.
• Provide bargaining support for contract negotiations, including costing work, attending bargaining as needed, and preparation of proposals and draft agreements.
• Support company Grievance and Arbitration Database, including coordination with all HRMs monthly to confirm data is current and preparing reports for leadership.
• Analyze data relating to Taft-Hartley plan health coverage offered to certain union associates for ACA compliance and advise Benefits team regarding results monthly.
• Gather data from Peoplesoft relating to multi-employer pension plan participation and provide reporting to company actuaries and accounting team.
• Function as a billing administrator in e-billing platform, including inputting new matters, reviewing invoices for compliance with billing guidelines and communicate with outside vendors and internal stakeholders regarding the same
• Support SVP on budgeting and invoicing matters from third party service providers, including independent coordination of monthly and quarterly accruals process.
• Schedules meetings and makes meeting arrangements.
• Participate in projects on behalf of the LR team and coordinate activities across departments and follow up to ensure that requests are carried out.
• Compiles information and data from various sources for specific departmental reports, and creates reports, graphs, and data comparisons.
• Manages inbound and outbound correspondence and responds to inquiries that require specialized knowledge of the function to respond.
• Performs other relevant job duties as required.

Job Requirements:

Education/ Certifications/or Equivalent combination of education training and experience:

• AA or equivalent required; Bachelor’s degree preferred.

Experience:

• Prior experience with labor relations and/or employment matters or human resources a plus
• Fluency in Spanish a plus

Knowledge/ Skills/ Abilities:

• Ability to handle sensitive information and confer with colleagues at all levels of the organization
• Experience with MS Word, Excel, PowerPoint, and other office software.
• Familiar with spreadsheet software at a level to open and print spreadsheets, format straightforward spreadsheets, i.e., create columns and headings, choose font type and size, input data, sort data and searches
• Advanced knowledge of database and word-processing programs
• Familiarity with Peoplesoft and Tableau a plus; if not familiar, will be expected to develop skills as part of job.

Physical Environment/Demands:

• Most work is performed in a temperature-controlled office environment; may be exposed to warehouse and transportation environments
• Incumbent may sit for long periods of time at desk or computer terminal
• Incumbent may use calculators, keyboards, telephone, and other office equipment during normal workday
• Stooping, bending, twisting, and reaching may be required in completion of job duties
• Occasional domestic travel (less than 10%) may be required

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