Purchasing Agent jobs in Pensacola, FL

Position Overview:

The Purchasing Agent is responsible for ensuring a well-organized, compliant, and expedient purchasing process occurs for the procurement of needed supplies and materials. The Purchasing Agents will support the various trade disciplines in the provision of necessary materials, parts, and tools to complete service orders and PMs in a timely manner.

Primary/Major Duties and Responsibilities (Essential Functions):

• Works closely with craftsmen to assist in researching appropriate parts to order.
• Purchases materials, supplies, and services on approved requisitions.
• Compiles information and records to prepare purchase orders for procurement.
• Verifies nomenclature and specification of purchase requests.
• Searches inventory records or warehouse physical stock to determine if material on hand is sufficient.
• Determines best source and method of procurement based on availability and need.
• Performs follow up action as necessary to ensure timely submission of itemized receipts for all items purchased.
• Advises supply personnel regarding material disposition for incorrect shipments and material discrepancies.
• Interfaces with accounting, project controls, and supply personnel to resolve invoice discrepancies.
• Assists in reviewing PO Summaries, Non-Labor Detail Reports, and Accrual Reports to ensure items are properly billed and notifies finance of any discrepancies.
• Assists with identifying high usage materials and maintains effective inventory stock levels to ensure contractual response criteria can be met.
• Performs office administrative responsibilities as considered necessary by the supervisor.
• Ensures all procurement files are compliant in accordance with company procurement policies and procedures.
• Reviews and audits approved purchase requisitions for compliance with contract requirements, company policy and procedure, FAR and DFAR.
• Prepares competitive bid requests and purchase requisitions for materials, conducts price analysis, determines fair and reasonable pricing, recommends, and selects supplier award.
• Expedites purchases as needed.
• Researches and sources all products and materials for project requirements fulfillment.
• Conducts periodic market studies and analysis to build/enhance supplier base.
• Assists in supplier vetting/evaluation process.
• Negotiates and settles with suppliers regarding damage claims, rejections, losses, returns of materials, over-shipments, cancellations, and engineering changes.
• Uses safety data sheets to identify chemical characteristics.
• Other duties as assigned.

• High school diploma or equivalent.
• Four years experience relevant to the job description and working conditions described herein. Next slide four years purchasing experience with a general range of commercial industrial product knowledge
• Intermediate knowledge and experience in the administration of subcontracts.
• Must possess the ability to perform assigned work tasks with little to no supervision.
• Must possess valid driver’s license
• Ability to lift up to 100 lbs
• Ability to use hand trucks, carts, and other equipment as needed.
• Excellent communication skills
• Knowledge of office administrative procedures
• Proficiency in Microsoft Office suite
• Exceptional organizational skills
• Two years’ experience with electronic inventory management systems
• At least one year procurement experience in Government contracts