Purchasing Clerk jobs in Fargo, ND

Position Purpose: Under general supervision of the Purchasing Specialist to assist in the procurement and purchase of goods, materials, supplies and equipment in assigned areas; to perform responsible and technical clerical functions pertaining to a purchasing operational process; and to do other related work as may be required.

Responsibilities:

• Facilitates product acquisitions for the district including securing quotes and best prices, preparing requisitions, sending purchase orders, tracking, and receiving orders.
• Communicates with district personnel and vendors regarding processing of orders and payment.
• Reviews JP Morgan credit card purchases and expenses for the district, ensuring staff compliance with district policies and procedures.
• Reviews HUB requests for furniture, equipment, and supplies; checks within the district for requested items prior to ordering externally.
• Maintains knowledge of current vendor discounts, state contracts and cooperative purchasing.
• Monitors and orders product for district office supply room and lounge.

• Monitors, orders, and ensures maintenance of appropriate warehouse inventory levels.
• Originates and processes applicable purchase orders for warehouse stock.
• Receives, reviews, and analyzes warehouse requisitions for completeness of data and for proper authorization.
• Maintains warehouse inventory system in collaboration with warehouse staff.
• Works closely with warehouse staff to ensure proper stock levels of warehouse inventory.
• Works with suppliers and warehouse staff regarding items that are damaged, lost or have shortages.
• Schedules, coordinates, and oversees year-end physical inventory counts of operations warehouse and nutrition services warehouse.
• Supervises and provides training to warehouse and nutrition services staff to ensure compliance with year-end inventory counts, processes, and procedures.
• Recommends and develops procedures and internal policies relating to accurate accounting and control over warehouse inventories.
• Monitors district staff to ensure compliance with procedures and policies related to inventory control.
• Investigates and resolves discrepancies related to inventory counts; recommends follow-up action.

• Cross-trained to fill in for business office purchasers as needed.
• Maintains accurate files.
• Handles telephone calls in a polite and positive manner and provides exceptional customer service to district stakeholders.
• Recommends updates to department procedures when necessary.
• Participates in all mandatory training or training appropriate to the position as required by the district; attends conferences and workshops toward present and future career development; participates in general staff meetings.

High school diploma or GED
Two years of clerical work, including one year processing purchasing or financial records
Knowledge of methods, practices and terminology used in purchasing, inventory control and supply record keeping
Strong organizational skills and attention to detail Associates degree in Purchasing or similar field.
Proficiency in Microsoft Office Suite and Google Suite


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Application Procedures
All applications for open Fargo Public Schools positions must be made via www.applitrack.com/fargo/onlineapp. Paper submissions will not be accepted. Application materials must clearly explain how experience and education are related to the minimum qualifications and job duties. Applicants for administrative, teaching, professional and other certified staff positions will need to attach: 1) Cover Letter 2) Resume/CV 3) Three (3) Letters of Reference 4) Complete transcripts for each degree from the institutions conferring the degrees. In addition, Teacher Applicants will need to attach: Current teaching license.

Job postings will be closed for applications at 8:00 AM Central Standard Time (CST) on the closing date listed in the posting.

Applicants who are residents of ND and eligible to claim veteran's preference must upload a Form DD214. Claims for disabled veteran's preference must include a current statement of disabled status from the Veterans Affairs Office.

For more information or questions please call 701-446-1000 or email humanresources@fargo.k12.nd.us.
The Fargo Public School District is committed to maintaining a learning and working environment free from discrimination and harassment in all employment and educational programs, activities, and facilities. The District prohibits discrimination and harassment based on an individual’s race, color, religion, sex, gender identity, national origin, ancestry, disability, age, or other status protected by law.