Purchasing Clerk, Sr jobs in Birmingham, AL

Reference #9977715575510 Posting Date: April 11, 2024

Candidates who are blind or visually impaired and/or deaf or hard of hearing are encouraged to apply for this position and may be given preference in hiring as permitted by federal laws. Information related to disability is not required, and if disclosed voluntarily, will be used only in AIDB’s efforts to create opportunities for individuals with exceptionalities. Non-disclosure will not subject any applicant to adverse treatment

POSITION: ACCOUNTING CLERK II - Purchasing Department

Business Services – Purchasing and Warehouse

ABOUT ALABAMA INSTITUTE FOR DEAF AND BLIND

Alabama Institute for Deaf and Blind (AIDB) is the world’s most comprehensive education, rehabilitation and service program serving individuals of all ages who are Deaf, Blind, DeafBlind and multidisabled and their families. Founded in 1858, AIDB serves more than 36,000 infants, toddlers, children, adults and seniors with hearing and vision loss throughout Alabama each year.

Our services literally span a lifetime including five campuses in Talladega, ten regional centers located throughout the State of Alabama with programs that range from early and senior intervention, traditional and nontraditional education services in residential and outreach settings and a manufacturing facility that is the state’s largest employer of adults who are Deaf, Blind, or DeafBlind. Our employees are among the organization’s most valuable assets and resources. We share compassion for leveling the playing field for all. Our mission makes AIDB a unique place to work.

ABOUT THE ROLE

Our employees are among the organizations’ most valuable assets and resources. We

share compassion for leveling the playing field for all. Our Mission makes AIDB a unique

place to work and we invite you to be a part of the miracles that happen every day.

As an Accounting Clerk II you will be responsible for procuring all items for AIDB’s Central

Warehouse. This will entail request for proposals/request for bids along with dealing with

vendors on a daily basis. Also you will assists Director of Purchasing and Warehouse as

needed. The right candidate for this job will have a passion working for our students, staff,

parents and community partners

ABOUT YOU

You will play a vital role and be a part of the miracles that happen every day at AIDB. This

will be accomplished by demonstrating flexibility, positive attitude, agility, and professional maturity.

Basic Qualification:

· Minimum of a High School diploma or equivalent.

· Minimum of two (2) years of work experience in clerical/office management working with an automated bookkeeping, accounting, records processing system.

· Two (2) years of work experience in Purchasing, Inventory Control or Accounting.

· Proficient with the use of Microsoft software products (Excel and Word).

· Working knowledge of Generally Accepted Accounting Principles.

· Must be able to organize, prioritize tasks and meet demanding deadlines.

· Strong customer service skills and attitude.

· Must possess knowledge of office practices, procedures and equipment.

· Must be able to deal pleasantly and professionally with suppliers, customers and co-workers by telephone, written correspondence and in person.

· Must be able to communicate well orally, in writing and with sensory impaired individuals.

· Must be able to understand and follow oral and written instructions with limited supervision.

· Work record which demonstrates a high level of accuracy, integrity and confidentiality.

POSITION REQUIREMENTS

· A sign language proficiency level of SURVIVAL according to the AIDB evaluationsystem must be obtained with the first thirty-six (36) months of employment.

· Upon offer of employment, the applicant must submit to a fingerprint background check at an agency designated and paid by AIDB

PERFORMANCE RESPONSIBLITIES:

May include but are not limited to any of the following activities:

· Assist the Dietician Director in gathering Child Nutrition Program (CNP) information for reporting purposes to include Summer Feeding Program.

· Request for Bids - In accordance with Alabama Competitive Bid laws do the following: prepare documents, mail, assist with opening, maintain correspondence, and file finished documents.

· Maintain Vendor database and files for bids and solicit new vendors. Research may be required.

· Warehouse inventory purchases – work with the Warehouse Foreman to determine stock levels of inventory items and submit purchase orders.

· Inventory counts – prepare count sheets for annual inventory and participate in monthly and quarterly cycle counts and maintain associated records.

· Inventory item maintenance – maintain inventory items in the automated accounting system and maintain item lists on AIDB intranet for Cafeteria Managers and AIDB units.

· Initiate inventory purchases – submit purchase orders for regular food items, commodities and special orders.

· Special order purchases – perform as a liaison between Dietician and Vendors to check availability and pricing on non-stock inventory special orders.

· USDA Commodities – submit purchase orders, schedule deliveries, and maintain all correspondence and associated reports.

· Process applications for vendor rebates and maintain associated records.

· Processing AIDB credit applications and Tax-Exempt Certificates and maintain files. Issue outgoing W9 form.

· Maintain Records Retention correspondence and files.

· Maintain records destruction files, compile annual disposition report, and ensure compliance with the current RDA document.

· Communication with vendors and AIDB personnel, verbally or in writing, whenever necessary.

· Cross-train and provide support to other purchasing personnel/functions.

· Other duties as assigned.

Salary: $19.52 - $23.46 Scale C5 Rank 42 (260 workdays)

Direct deposit is required

This is a non-exempt position and is subject to overtime provisions of the Fair Labor Standards Act.

Benefits:

· Health, dental, and vision insurance available ¢Teachers Retirement System (TRS)

· Deferred compensation options available

· Paid time off

DEADLINE FOR APPLICATION: April 25, 2024

Click Below to Apply:

https://al.harrisschool.solutions/AIDB/S/Application

Job Type: Full-time

Pay: $19.52 - $23.46 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Ability to Relocate:

• Talladega, AL 35160: Relocate before starting work (Required)

Work Location: In person