Purchasing Clerk, Sr jobs in Garland, TX

POSITION TITLE: Purchasing and Accounts Payable Clerk

SUMMARY

Responsible for all production (manufacturing) related purchasing of supplies, receiving, invoicing, and processing through systems.

DUTIES AND RESPONSIBILITIES

• Place orders on a timely basis for purchases of materials and supplies.
• Prepare complete and accurate purchase orders on company ERP
• Accurately Receive Materials from deliveries, confirm item receipt in the ERP
• Modify preexisting POs if necessary to reflect tax adjustments or pricing changes
• Approve invoices for payment
• Expedite delivery of goods to users
• Maintain necessary inventory levels non paper materials
• Be familiar with standard products used and research sources of supplies for highest quality, best value for money, best terms, etc. for presentation to management when\if needed.
• Establish vendor files and inventory control records.
• Schedule\expedite non manufactured item shipping, such as materials returns, materials transfer to other location
• Maintain price records and handle discrepancies as they arise.
• Inform management of upcoming price increases, improved product availability, and economical alternatives.
• Assist General Manager (and/or Production Manager) with purchases as needed
• Greet and direct delivery drivers when necessary
• Assist with Month End inventory counts
• Validate invoices on a daily basis
• Post invoices for payment
• Check for duplicate invoice entries
• Deal with any and all invoice issues
• Process and analyze reports to identify and correct data entry errors
• Comply with all company policies and procedures
• Reconcile supplier account statements
• Process outbound paperwork for product shipping to our customer and outside warehouse locations. Plan and expedite loads for on time delivery.
• Plan loads to customers based on order quantities; combine them to make multiple stop deliveries to maximize trailer utilization and minimize costs.
• Additional duties as assigned by management.

EDUCATION and/or EXPERIENCE

• High school diploma or GED
• SAP Experience preferred
• Clear, concise oral and written communication skills
• Data entry skills including proficiency with 10 key data entry
• Must have excellent organization skills
• Must have experience in manufacturing environment

LANGUAGE SKILLS

Ability to read, analyze, and interpret technical procedures, manuals, and contracts. Ability to write routine reports and correspondence.  Ability to communicate effectively with customers and employees of the company.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions.  Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, volume, and net present value. 

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

TECHNICAL SKILLS

Computer literate (MS Office including Word and Excel as well as SAP accounting software), proficient knowledge and application of accounting principles.

PHYSICAL DEMANDS

Employee is regularly required to walk and talk and hear.  The employee is frequently required to stand; use hands to finger, handle, or feel; and reach with hands and arms.  The employee is regularly required to sit.  Vision requirements include:  close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.