RFP Manager oversees the development of proposals, bids, quotations, RFP responses, or other documents describing organizational products and services in response to requests from prospective clients. Manages and meets proposal deadlines by establishing project priorities and due dates for the proposal. Being an RFP Manager collaborates and coordinates with internal contributors and subject matter experts to ensure content is complete, accurate, and maximizes business opportunities. Develops and establishes a repository of templates, standard language, product collateral, exhibits, and other data resources to create high-quality and accurate responses. Additionally, RFP Manager establishes a tracking system with win-loss information. Reviews and analyzes RFP losses to recommend enhancements to products or processes. Typically requires a bachelor's degree. Typically reports to a director. The RFP Manager manages subordinate staff in the day-to-day performance of their jobs. True first level manager. Ensures that project/department milestones/goals are met and adhering to approved budgets. Has full authority for personnel actions. To be an RFP Manager typically requires 5 years experience in the related area as an individual contributor. 1 - 3 years supervisory experience may be required. Extensive knowledge of the function and department processes. (Copyright 2024 Salary.com)
Job Title: RFP (Request for Proposal) Coordinator
Location: Cerritos, CA
About GST:
At GST, we're dedicated to providing exceptional IT & AV solutions and services. We're currently seeking a diligent and detail-oriented RFP (Request for Proposal) Coordinator to join our team in Cerritos, CA. In this role, you'll be a crucial part of our mission to produce high-quality proposal responses for client Requests for Proposals (RFP/RFQ). Your work will involve close collaboration with our marketing, sales, operations, and finance teams to meet client requirements and deadlines.
Key Responsibilities:
- Proposal Production: Efficiently produce and deliver compliant, professionally formatted proposals within customer-specified deadlines.
- Stakeholder Coordination: Collaborate with various stakeholders, including sales, engineering, finance, legal, vendors, and delivery teams, to gather the necessary content for proposals.
- Document Quality: Ensure that proposal documents adhere to standard formatting and quality standards, maintaining consistency and professionalism.
- Proofreading: Thoroughly proofread and review GST's proposals to eliminate errors and ensure accuracy & compliance.
- Branding: Maintain consistent branding across all company-specific documents within proposals. This includes formatting, content, and syntax.
- Contract Management: Manage owner/contractor agreements, including coordinating insurance requirements, bond requirements, and other corporate documents.
- Subcontract Agreements: Issue subcontract agreements, ensuring a careful review of proposal terms, conditions, and prices in compliance with corporate requirements.
- Contract Status: Monitor and communicate contract status and phases throughout the organization, ensuring that team members respond appropriately based on the specific phase of the contract.
- Additional Tasks: Perform various related business administration and sales tasks as needed.
Qualifications:
- Prior experience in a similar role is preferred.
- Strong technical proficiency with software tools, including Microsoft Office products (Word, Excel, PowerPoint), Google Docs, Adobe Acrobat, etc.
- Exceptional attention to detail, with a demonstrated track record of working with high accuracy, even under pressure and tight deadlines.
- Strong organizational, time management, and analytical skills.
- Ability to work both independently and as part of a team, providing constructive feedback and direction to support common goals.
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