Racing and Sports Shift Supervisor jobs in Springfield, MA

Job Title: Office Administrator

Job Summary:

At ALL PARTS RACING our success depends on our employees, equipment, productivity, and procedures. The office administrator is a supportive force in each of these areas, and we’re currently seeking someone stellar to take the reins. The ideal candidate for the role is a flexible problem-solver who has superb communication skills and a detail-oriented mindset. This person should have experience thriving in an administrative role. Effective multitasking and a unique ability to handle the unexpected are essential qualifications for the position.

· This position reports directly to Corie Buelow (C.F.O.)

· Manage emails, letters, packages, phone calls and other forms of correspondence.

· Service Writing: Communicating with customers who have active repairs in shop: tire sales, road call invoicing, marking up bills, parts ordering & final billing.

· Updating truck maintenance files out of TowBook from PO system. It is an essential function to ensure all Purchase Orders are being logged into TowBook daily.

· PO sheet with Mickey/confirming cost of goods/service to bill CUSTOMERS properly and accounting for money spent on our fleet, liaison between shop/repair customer/company.

· Track and replace office supplies as necessary to avoid interruptions in standard front office procedures.

· Answering all calls, dispatch/assisting customers when the dispatch team is unavailable or preoccupied.

Mail retrieval.

Once you have retrieved the mail, please separate junk, bills, and other mail in these piles. It is imperative that any pertinent mail and checks are immediately reported to Corie Buelow (CFO). If you received checks ensure all checks are photo copied. Please make sure to identify the reason for the payment. This may entail you having to go into TowBook and mark paid.

Create New Employee Records.

When a new employee is hired one of the main tasks is to create an employee file. Each Employee will have many different requirements based on their role in our organization.

Ensure new employees are enrolled in TIM (Traffic Incident Management Certificate) and work with the Operations Manager to ensure the course gets completed. Once completed ensure a copy of the certificate gets filed into the employee’s file. This is only specific to State Police Tow Operators.

Ensure new employees have completed OSHA 10 General Construction Training. If the employee has not APR will enroll the employee and pay for the course. It is on the employee to complete the training. This is only specific to State Police Tow Operators.

Maintaining Employee Records.

Ensuring all records are kept up to date. All Employee Files should include the following documents. Driver Qualification File Checklist this checklist requires constant updating to include dates and reclassification files that will be required to be updated yearly. These documents include:

• Inquiry to State Agencies for Driving Record- Annually.
• Review of Driving Record - Annually.
• Driver’s Certification of Violations - Annually.
• Medical Examination Report and Medical Examiner’s Certificate.
• Employer note verifying that the medical examiner is listed on National Registry of Certified Medical Examiners.
• Driver’s Application for Employment.
• Driver’s Road Test Certification or Equivalent.
• Inquiry to Previous Employers: Safety Performance History Records Request.
• Safety Performance History Records: Driver Correction or Rebuttal.
• Inquiry to State Agencies for 3-year Driving Record.
• Pre-Employment Drug and Alcohol Documents.
• Entry-Level Driver Training Certificate.
• Longer Combination Vehicle (LCV) Driving Training Certificate.
• Longer Combination Vehicle (LCV) Certificate of Grandfathering.
• Multiple- Employer Drivers.
• Skill Performance Evaluation Certificate.

Including the following Driver’s License, DOT Medical Cards this should be a spreadsheet to ensure when drivers are required to update their DOT and Driver’s Licenses.

118 Main Street Storage: - Storage inquiries and billing, scheduling appointments and pickup, communication with customers for internal and vehicle storage

- Ensure there is a payment schedule for each customer who is renting a storage space.

- Ensure payment terms are being completed on a based schedule.

Required skills and qualifications

· Proven success in office administration.

· Superb written and verbal communication skills.

· Strong time-management and multitasking abilities.

· Proficiency with office applications, and aptitude for learning new software and systems. Must be knowledgeable in Microsoft Office applications, primarily Word, Excel, and PowerPoint.

· Ability to maintain confidentiality of company information.

· Must be self-managing.

· Must be detailed orientated.

· High school diploma or equivalent.

Please note that all positions at our company are paid positions.

Job Type: Full-time

Pay: $20.00 - $24.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Health insurance
• Life insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Ware, MA 01082 (Required)

Work Location: In person