Records Clerk, Sr. jobs in Grand Forks, ND

POSITION RESPONSIBILITIES:  

The purpose of this position is to serve as college-wide Accounts Payable Clerk for both the EGF and TRF campuses, ensuring accurate, timely payment of invoices/bills ensuring compliance with statutes, policy and procedure along with researching issues.  This position also serves as the college-wide Textbook Liaison, primary point of contact with Minnesota Textbook (Minneapolis College). 

Principle Responsibilities and Results:

• Accounts Payable. Process local and state treasury vendor payments and disburse local checks to ensure timely, accurate and efficient processing.
• Special Projects as required by business office and business manager to ensure a smooth functioning of business office responsibilities.
• Textbook Liaison- Primary contact to ensure efficient functioning of college textbooks bookstores and serve as the liaison and expert in purchasing andtextbook sourcing.
• Backup to other business office processes and services as needed.

Minimum Qualifications

• Knowledge Minnesota State’s Marketplace and State of Minnesota’s SWIFT and MMB systems, or other private or governmental accountingsystem, sufficient to query and compile records and reports, and assist with preparing and maintaining spending plans, financial status reports,and budget requests.
• Math skills sufficient to compute and verify totals and percentages for deposits, account balances, etc., and to check and reconcile numeric data.
• English sufficient to speak, read, understand and respond to written and spoken communicate effectively with customers (e.g., employees, thepublic and students and their families) both in person and over the telephone, sufficient to explain policies and procedures.
• Customer service, ability to establish positive working relationships with students, both on and off-campus, college staff and funding agencies.
• Work with computerized spreadsheets and word processing software such as Microsoft Excel and Word, ability to create and maintain spreadsheets andcompose letters and other business correspondence.

Preferred Qualifications

• Experience working with Workday.
• Two-year degree in accounting, business or related field and 2 years of relevant work experience.
• Ability to follow instructions required for the maintenance of accurate accounting records.
• Knowledge of the need for attention to detail and accuracy.
• Ability to work with sensitive personal data (e.g., credit card numbers and social security numbers) with minimal supervision and oversight.
• Must have good organizational skills and be able to prioritize workload.

APPLICATION PROCEDURE:      

You are strongly encouraged to submit as an attachment your cover letter and resume online at http://mn.gov/mmb/careers, as paper applications will not be accepted. To aid in the application review process, the College requests that applicants upload a resume and cover letter when completing the application process. The Recruiting Solutions also collects your work preference information so we can match you with future openings that meet your interest. Once your resume and cover letter are submitted to the database, you can apply for this position online using the following the Job ID 75702.

At Northland Community and Technical College, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles, a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc.  We promote the health and well-being of our employees and take work/life balance seriously.

Application deadline: April 2, 2024

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities.  If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us.   Please indicate what assistance is needed.