Records Clerk, Sr. jobs in Missouri

POSITION PURPOSE AND EXAMPLES OF WORK:

To provide centralized filing, copy, facsimile, mail, scanning and other immediate general office duties.

MAJOR TASK STATEMENTS & REPRESENTATIVE ACTIVITIES (Percentage of time):

(The information contained herein is not intended to be an all-inclusive list of duties and responsibilities of the job; other tasks may be assigned. The area to which the job is assigned will govern which duties apply. Management reserves the right to amend and change responsibilities, work shift/schedule, facility, or department to meet business and organizational needs as necessary, including, but not limited to the re-assignment of employees and positions, elimination of positions, and opening, moving, or closing of facilities and units.)

35% - Search, retrieve, and return case files in a central records area.

• Search, retrieve, and return case files, manually and dependent upon service area.

· Maintain strict control of the whereabouts of files.
· File and retrieve requested files from warehouse or storage area.
· Perform light to moderate lifting tasks related to carrying files.
35% - Sort and file legal documents in proper order in case file; access computer to determine identification of proper file.

• Sort filing alphabetically, numerically, and/or by other predetermined categories and file inappropriate files.

· Utilize computer to access numbers of other pertinent information related to cases.
· Open, data stamp, and distribute mail and reports to staff.
20% - Copy and fax documents for staff and various others.

• Copy files, reports, and other documents for court staff, social service agencies, attorneys, and various others.

· Maintain copy log, and perform data entry into data base system.
· Operate facsimile machine.
10% - Perform other clerical duties relating to operation of the assigned unit.

• Answer telephones and determine and provide pertinent information to authorized personnel and/or direct caller to appropriate party.

· May act as receptionist, and mail all certified, registered, and regular mail.
· May work at counter or front desk and assist attorneys, court staff, clients, dependent upon service area assigned.
· Provide attorneys with case information during trial.
· Maintain confidentiality of all files and records, and destroy files when required.
· Attend training as required.
· Perform related work as required to include but not limited to serve on teams/committees as assigned, cross-train for other jobs as assigned, and work on special projects as assigned.
SUPERVISION OF: None.

SUPERVISION BY: Assigned supervisor or manager of unit provides general supervision.

SERVICE RESPONSIBILITY:
INTERNAL: All levels of Court staff.

EXTERNAL: General public.

PRIMARY EQUIPMENT, TOOLS & MATERIALS USED: Computer, copier/printer/scanner/fax, telephone, desk scanner, and Judiciary operating rules or handbooks. Working with a fork-lift, pallet jack fork, and climbing on tall ladders.

MINIMUM EDUCATION AND EXPERIENCE:

(Equivalent combination of relevant education and experience may be substituted on a year for year basis provided a high school diploma or GED has been obtained)

EDUCATION: High School diploma or equivalent.

EXPERIENCE: One year general office experience.

SPECIAL REQUIREMENTS:

• Must submit to and pass criminal background check as prescribed by Courts.

· Must submit to and pass sex offender registry check, and MO/KS child abuse and neglect checks.
· Employees in this position are subject to random and reasonable suspicion testing for illegal drug use.
KNOWLEDGE, SKILLS & ABILITIES:
(This job description does not include specific physical requirements necessary to perform the job, such as, carrying, standing and lifting. Such requirements vary from position to position and may be determined by the appointing authority)

• Ability to perform repetitive tasks with efficiency and attention to detail.

· Ability to understand and follow oral and written instructions.
· Ability to organize and prioritize workload.
· Ability to make sound decisions in accordance with laws, regulations and departmental policies and procedures.
· Ability to read handwritten or small printed words and numbers.
· Ability to file alphabetically and numerically.
· Ability to establish and maintain effective relationships with co-workers, attorneys, litigants and the general public.
· Ability to communicate effectively, and express ideas concisely and clearly, orally and in writing.
· Ability to work and relate in a positive fashion toward individuals from diverse backgrounds.
· Skill in the operation of standard office equipment.