Records Manager jobs in Spokane, WA

About Eastern Washington University:
Eastern Washington University, a regional, comprehensive public university with an enrollment of over 10,000 students, is one of six state-funded four-year institutions of higher education in Washington, each governed by its own board of trustees. EWUs 300-acre main campus is located in Cheney, a community of 12,000 residents 16 miles southwest of Washingtons second largest city, Spokane. Eastern also offers programs in downtown Spokane at the innovative, energy-efficient Catalyst building and at Riverpoint, a campus shared with Washington State University. In addition, EWU programs can be found at select locations throughout the state, aligned with the needs of the community. Eastern contributes to the vitality of the region and the state through its wide array of bachelors and masters degrees in over 100 fields of study, as well as applied doctorates in physical therapy and educational leadership, offering accessible pathways to career success and personal development to students of all socioeconomic and cultural backgrounds.

Tribal Land Acknowledgement
Eastern Washington University resides within the traditional homelands of the Spokane People and other tribes who are connected through their shared history of this region. This land holds their cultural DNA and it is their Ancestors who are here and bring forth the knowledge of this place-the knowledge that comes from the land.

Job Summary:
Eastern Washington University is seeking a Manager of Public Records. This position serves as the Pubic Records Officer for EWU and reports to the Associate Vice President of Civil Rights, Compliance & Enterprise Risk Management.

• The successful candidate will be responsible for ensuring the university complies with the Public Records Act, overseeing and managing all public records requests, providing advice to campus about records retention requirements, assisting with discovery requests, and performing other tasks to assist with risk and compliance activities.
• In addition to salary, the university offers a comprehensive benefits package including health insurance, life and disability insurance and retirement. In addition, EWU offers generous vacation and sick leave accruals, 12 paid holidays per year and fringe benefits, such as tuition waiver for employees, discounted EWU sports tickets and free transportation through STA buses. For additional information regarding insurance benefits please see our Benefits page: https://inside.ewu.edu/hr/benefits/insurance/.
  

Required Qualifications:

• Bachelors degree, paralegal degree, or paralegal certificate
• Experience working with confidential information
• Strong organizational and research skills.
• Ability to pay close attention to detail for sustained periods of time
• Experience working with advanced tools in Acrobat (such as file combining, OCR, redaction, etc.) and/or Microsoft tools for searching records, such as eDiscovery.

Preferred Qualifications:

• Strong working knowledge of the Washington state public records law, civil litigation discovery requirements, and state records management practices
• Two years of experience working with public records requests or discovery under the federal or state rules of civil procedure

Other Skills and Abilities:

• Superior communication and public speaking skills (including the ability to communicate complex issues verbally and in writing to university community members and the general public).
• Demonstrated ability to maintain confidential information.
• Ability to pay close attention to detail for sustained periods of time.
• Technological skills necessary for gathering, redacting, preserving metadata.
• Ability to work well with others in collaborative, cooperative ways.
• Experience with web content management
• Knowledge of federal and state laws regarding data privacy, including, but not limited to, the Family Educational Rights and Privacy Act, Health Insurance Portability and Accountability Act, and Public Records Act.
• Maintain current knowledge of privacy and public records laws; continuously monitoring legal changes.
• The Public Records Act requires EWU to have records available for inspection during normal business hours. This position requires the public records officer to be physically present at EWUs Cheney campus during business hours.

Job Duties:
% of Time: 85
Responsibility / Duty: Public Records Officer

• Serve as the Public Records Officer for Eastern Washington University. Responsible for ensuring the university complies with the Public Records Act, chapter 42.56 RCW.
• Provides primary oversight and management of all public records requests to the university.
• Responds to all public records requests within five business days of receipt. Receives public records requests, identifies which departments may have responsive records, gathers records, determines which records are responsive to the request, redacts any information that must be redacted under state or federal law, prepares a redaction log, and provides the responsive records to the requestor in a timely manner.
• Coordinates with university staff and the office of Information Technology to formulate and implement searches of electronically stored information.
• Coordinates discovery requests with the Director of Risk Management.
• Assists the Assoc. Vice President for Civil Rights, Compliance & Enterprise Risk Management with gathering, preparing, and redacting records for investigations by federal or state agencies.
• Assists the Labor Relations Manager with union requests as needed.
• Coordinates and assists with responses to subpoenas, warrants, and other forms of records requests outside of public records.

** Case file management, retention schedules, and destruction of appropriate record
Essential Function Indicator: Yes



% of Time: 10
Responsibility / Duty: Operations
** Maintain websites for Civil Rights, Policy, Risk Management, Public Records, Procurement & Contracts Coordinate and track internal and external reporting obligations Coordinate and help develop annual reports (e.g. Title IX reports, OMWBE reports, various reports required by state and regulatory agencies) Proofreading materials Perform other duties as assigned
Essential Function Indicator: Yes



% of Time: 5
Responsibility / Duty: Records Management Officer
** Coordinate the universitys records management program by participating in statewide meetings, updating the records retention schedule, and providing training to the campus community**Assist departments with inventorying and destroying records in accordance with the universitys records retention schedule.

Essential Function Indicator: Yes




Conditions of Employment:

• This position, during the course of university employment will be involved in the receipt of, or accountability for, university funds or other items of value; as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment.
• All new employees will comply with EWU Immunization Policy 602-02 and provide proof of immunity or vaccination to MMR before beginning work at EWU. Waivers for the immunization requirements are available for medical or sincerely held religious beliefs.
• Upon hire employees will complete our required Diversity Equity and Inclusion (DEI), Hazing, Harassment and Title IX training. Online training can be accessed at https://inside.ewu.edu/hr/training/orientation/ or complete the training in person or via Zoom. In person and Zoom training opportunities will be posted on InsideEWU and are listed on our Human Resources site: https://inside.ewu.edu/hr/training/

Salary Information: $66,520 - $70,000 DOE

Posting Date: 08/09/2023
Open Until Further Notice: No
Closing Date: 8/27/2023
Screening to Begin: 08/28/2023

Special Instructions to Applicants:
Submit your application materials through our online applications portal provided below. If you are unable to submit through the applicant portal, please contact Human Resources Services at (509) 359-2381.

To apply, visit https://jobs.hr.ewu.edu/postings/11099

EWU does not discriminate in its programs and activities on the basis of race, color, creed, religion, national origin, citizenship or immigration status, sex, pregnancy, sexual orientation, gender identity/expression, genetic information, age, marital status, families with children, protected veteran or military status, HIV or hepatitis C, status as a mother breastfeeding her child, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability, as provided for and to the extent required by state and federal laws.

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