Records Manager jobs in Syracuse, NY

Goldberg Segalla, a dynamic and rapidly growing law firm with a national practice, seeks a highly motivated and organized individual to join its team as a Records Clerk/Office Services Coordinator in its office located in Syracuse, NY. This is a full-time position that requires you to work in the office five days a week.

The hourly salary range for this position is $19.00 to $20.00. Actual pay may be adjusted based on experience and other job-related factors permitted by law.

Job Description:
Records Clerk :

• Receives incoming legal documents and facilitates scanning based on priority.

• Reviews scanned records, identifying essential deadlines and information to be noted by attorneys.

• Assigns naming based on firmwide conventions and organizes records in the Document Management System according to classification standards.

• Electronically saves scanned records, filing documents under their respective client and matter numbers.

• Manages filing system by shifting, indexing and closing files when necessary.

• Gather and send interoffice mail.

• Aids attorneys and legal staff with all necessary copying, scanning, faxing, and other miscellaneous administrative duties.

• Assumes responsibility for maintaining the highest level of confidentiality of all firm records and files.

• All other duties as assigned.

Office Services/Facilities:

• Maintain and order supplies.

• Keep supply and mail rooms neat and organized.

• Call for service if copy machines are out of order.

• Call building maintenance when needed.

• Ensure proper appearance of office space, including conference rooms and visiting attorney offices.

• Overall oversight of supplies, kitchen, printer, copier, mail, reception and conference areas (cleanliness, organized, marketing material displays).

• May be required to assist IT from time to time.

• Set up video conference for meetings, depositions, etc.

• Set up new hires (computer, supplies, etc.) and conduct welcome tour.

• Train new employees on office services equipment.

• Request building cards or keys.

• Reorganize offices and workstations of departed employees.

• Manage office petty cash (to include reconcile and replenish).

• Organize office parties and firm-wide events.

• Coordinate with Accounting for emergency check requests.

• Coordinate with Iron Mountain regarding file storage needs.

• Distribute paychecks and reimbursement checks.

• Coordinate furniture requests with the Firm Leadership.

• Collaborate with all administrative depts. to address local needs/issues.

• Contact Director of HR, Facilities and Records with any employee issues.

• All other duties as assigned.

Requirements/Skills:

• One year of previous law office experience preferred

• Strong attention to detail

• Basic personal computer skills and ability to understand and use firm software

• Ability to work well under pressure, a professional demeanor, excellent judgment, superior communication skills, written and verbal, and strong client service skills

• Strong analytical and problem-solving skills; ability to organize and prioritize multiple assignments, use initiative and judgment to accomplish results, and complete job assignments in an accurate and timely manner

• Ability to work within a team environment

• The ideal candidate should be motivated with the goal of becoming a long term asset within the organization

Educational Requirements:

• Associate’s degree or equivalent legal support experience

Benefits: :

This role offers a hourly salary and bonus opportunity. The hourly salary range for this position is $19.00 - $20.00. Actual pay may be adjusted based on experience and other job related factors permitted by law. This position also offers a full benefits package. Our benefits package includes, but is not limited to, health insurance, dental insurance, life insurance, a 401(k) plan, flexible spending, and more.

Goldberg Segalla isn’t merely a business—we’re a community. We value the diversity of our team and strive to create a collaborative and enjoyable culture for everyone, where leadership is rewarded, and efficiency, mutual respect, and working together for the common good are traits we all embody.

Goldberg Segalla is a national civil litigation firm with offices spanning major metro markets across the U.S., providing strategic coverage wherever our clients do business. As a firm of experienced litigators and trial attorneys, Goldberg Segalla's capabilities span business and commercial disputes, employment and labor, insurance coverage, product liability, and more. Today, our more than 400 attorneys are trusted counselors to public and private clients in key sectors and industries including construction and energy, transportation, manufacturing, retail and hospitality, and insurance.