Records Supervisor jobs in Bradenton, FL

Requisition No: 827859

Agency: Juvenile Justice

Working Title: RECORDS TECHNICIAN - 80002137

Pay Plan: Career Service

Position Number: 80002137

Salary: $1,356.00 Bi-Weekly

Posting Closing Date: 05/05/2024

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The Department of Juvenile Justice salutes our heroes.

We are honored to have the opportunity to support our nation’s veterans and their families.

We value the service given to our country and support the hiring of service members and military spouses.

LOCATION, CONTACT AND SALARY INFORMATION

Location: Manatee County (To be determined based on selected candidate)

Starting Salary: $1,356.00 Bi-Weekly, in accordance with current spending restriction, internal promotion in the position will be filled at the minimum of the pay grade or up to 5% of the employee’s current rate, whichever higher.

Contact Person: Juvenile Probation Officer Supervisor Erika Wright, (941) 725-2353

DESCRIPTION: This position will provide assistance with maintaining youth records and accurately inputting required information into database for the circuit.

DUTIES AND RESPONSIBILITIES:

Completes data entry of youth records for a probation unit to include scanning in case files to the Axiom system.

Reviews requests submitted by agency for records retention schedules to determine the validity of the request and the logic of the presentation.

Recommends methods and procedures for the establishment, inventory, transfer or disposal of records, including data processing applications.

Fulfills records for requests as sent by the Public Records Department.

Maintains a continuous control of retention schedules received from agencies and the status of clearance with appropriate agencies.

Assists agencies in the screening and selecting of records for disposal.

Reviews retention schedules submitted by local government agencies for bureau approval.

Reviews varied phases of organizational structures, procedures, work coordination, work flow, forms and records control.

Provides technical support for probation units located both Manatee and Sarasota Counties.

MINIMUM QUALIFICATIONS:

A high school diploma or its equivalent is required

Valid driver’s license required

Experience with Records and Database Management

Must have at least one (1) year experience working in a clerical/office environment.

Ability to travel throughout Manatee and Sarasota counties

Knowledge of the principles and techniques of effective communication.

Knowledge of and experience working with Microsoft Office

Knowledge of the methods for organizing and presenting data

Ability to conduct meetings and to make presentations.

Ability to collect, record and analyze data relating to records or operational procedures.

Ability to utilize problem-solving techniques.

Ability to prepare reports.

Ability to make decisions in a timely manner.

Ability to understand and apply applicable rules, regulations, policies and procedures.

Ability to plan, organize and coordinate work assignments.

Ability to communicate effectively.

Ability to establish and maintain effective working relationships with others.

PREFERRED QUALIFICATIONS:

Preference will be given to current or former DJJ employees

Preference will be given to candidates who have experience working with confidential files

SPECIAL NOTES:
All responses provided to the qualifying questions for this vacancy advertisement must be verifiable on your Candidate Profile. Please provide an explanation of gaps in employment. Incomplete profiles will NOT be considered.

All prospective candidates will be subject to a sex offender check, criminal background checks state, local, and national and pre-employment drug screening for direct care positions and the successful completion are conditions of employment.

DJJ participates in E-Verify Employment Eligibility.

When identified on a position description, a valid driver’s license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver’s license within 30 days of hire. Licenses suspended or revoked for any reason, work permits Business purpose/Employment/education only licenses and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle.

Positions that include the transportation of youth while performing any work or work-related functions on behalf of DJJ, require.1 a valid driver’s license, and 2 a three-year acceptable driving record as defined in FDJJ Policy 1920.

Successful candidate must be certified in accordance with the Department direct care training policy and must obtain such certification within 180 days of employment.

For those candidates not currently in the state system as a direct-care worker for DJJ at the time of application, the top-ranking candidate after the interview phase will be required to take and pass an Ergometric’s IMPACT Assessment and Training Test in order to be considered for the direct-care employment opportunity. This test will be used to measure the candidate’s overall suitability for working with juvenile justice involved youth. Test results will be used for a period of six months after initial testing for candidates who reapply during that period for another position for which testing is required.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.