Records Supervisor jobs in Salem, OR

Posting Number: R0004571
Location: Salem Campus

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Instructions for Applicants:

Please read the following carefully before beginning the online application process.

To be considered for employment at Willamette University, please complete our online employment application. Your application and all required attachments - listed at the bottom of the page - must be submitted for each individual job post that you are interested in applying for. If there is an application deadline, please ensure that your application is submitted by the deadline. Once you submit your application you will not be able to edit your application.

Position Summary:
Partners with the University Archivist to implement the operation of the Archives and Special Collections unit with emphasis on processing collections, overseeing Willamette's records management program, teaching and providing research service.

Reasonable Accommodations Statement:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
JOB DESCRIPTION:

• Responsible for processing archival collections. Accessions, arranges, preserves and creates original descriptions for both physical and digital archival collections; and the creation and maintenance of finding aids in ArchivesSpace, adhering to DACS and best practices; determines processing priorities in concert with University Archivist; provides direct supervision for student workers and interns.
  
• Responsible for implementing and overseeing Willamette's records management program. Works with units across campus to organize and deposit their materials; assists units in the transfer, retention, or destruction of their records; coordinates and provides records management training for departmental liaisons. Manages the archiving of the University's website using Archive-It.
  
• Participates with the University Archivist and with the Libraries' Systems unit in the planning, implementation, and use of technology for archival collections. Responsible for the creation of metadata; manages long-term preservation and access of digital records using Archivematica and Archive-IT, and other appropriate tools.
  
• Provides reference and in-depth research consultation.
  
• Partners with the University Archivist to implement course integrated archival instruction. Partners with liaison librarians as necessary to ensure that archival instruction and information literacy instruction are integrated as appropriate to meet curricular goals.
  
• Responsible for the operations of the unit in the absence of the University Archivist.
  
• Participates in the Orbis Cascade Alliance initiatives and the broader archives community as appropriate.
  
• Assists in the curation of departmental exhibits.
  
• Other duties as required.

MINIMUM QUALIFICATIONS:

• Master's degree from an ALA accredited library or information science program with a concentration in archival studies and/or records management or Master's degree in a related field with coursework in archives and/or records management.
  
• Continuing professional development required.
  
• Demonstrated experience appraising, arranging, describing, and preserving archival collections required.
  
• Familiarity with principles of records management required.
  
• Familiarity with EAD required.
  
• Microsoft desktop applications essential.
  
• Thorough knowledge of archives theory, practice, and standards.
  
• Demonstrated knowledge of ethical practices and evidence of ability to appropriately handle confidential information.
  
• Evidence of ability to exercise good professional judgment.
  
• Demonstrated attention to detail.
  
• Ability to interact and communicate effectively with colleagues, students, and researchers.
  
• Ability to represent the university professionally to on- and off-campus communities.

PREFERRED QUALIFICATIONS:

• Experience with archival management systems, such as ArchivesSpace, Archivematica, and Archive-It.
  
• Two years of professional experience.
  
• Familiarity with digital asset management systems and digital repository technologies.

All University positions require that candidates submit to a criminal conviction record check prior to hire. Conviction does not automatically preclude candidates from being hired. Nature of conviction will be considered relative to the duties of the position.

You will need to upload the following two documents as part of your application materials in the "My Experience" section labeled Resume:

• Cover letter addressing the required/desired qualifications and presenting any other applicant characteristics which deserve emphasis
  
• Current Resume

Applications will be reviewed starting on September 30th.

Incomplete applications will not be considered.

Typical Work Schedule:

Monday - Friday 8 am to 5 pm.

Physical Demands & Working Conditions:

Position occasionally requires reaching outward and above the shoulder and climbing, crawling, squatting, kneeling, and/or bending. Positional occasionally requires lifting and/or carrying up to 50 lbs. and pushing or pulling up to 50 lbs.

Believing that diversity contributes to academic excellence and to rich and rewarding communities, WU is committed to recruiting and retaining a diverse faculty, staff and student body. We seek candidates, particularly those from historically under-represented groups, whose work furthers diversity and who bring to campus varied experiences, perspectives and backgrounds.jeid-3e506c416551794c91e20bd1807c6f9e