Regional Administrative Manager jobs in Colorado Springs, CO

ESSENTIAL DUTIES PER AREA OF RESPONSIBILITY

1. Schedules  Patient Care Services meetings; records, transcribes and distributes minutes as requested
a. Assist with retreat planning as applicable to include location, food, and projector
needs. Also assist with agenda development and readiness.

2. Coordinates VP Patient Services Calendar
a. Each week, review for the upcoming week and discuss potential conflicts for rescheduling
b. Each am, look at schedule to see if there are any opportunities (ensure not double booked)
c. At the end of each day, review next day schedule and print out daily schedule for VP of PCS.
d. Ensure HRRMC events are scheduled in (trac star ceremony, community events).

3. Distributes materials and information as requested to appropriate individuals prior to and
following meetings.

4. Generates reports as requested/required.

a. Monitors and tracks monthly credit card use and reconciles receipt for Patient
Services credit card.

5. Provides technical support to Patient Care Services Department

6. Develops and distributes copies of correspondence or other printed matter as may be necessary

7. Coordinates, updates, and provides support of PolicyStat and Meditract for PCS departments.

8. Assist with mailing employee recognition cards.

9. Ensure any needed supplies are ordered as requested and follow up to ensure arrival.

10. Coordinates candidates and the interview team as requested.

11. Updates Administrator on call manual and documents at least annually.

12. Cross train to support CEO Executive Assistant

13. Assists other VPs (Finance, Operations, Clinics) with calendar management, meeting
scheduling, and minutes.

14. Medical Staff Committee Meetings (Med Staff PI, Med Services/Trauma, Surgical Services, OB, IAG, Utilization Management, EKG, P&T):
a. Responsible for planning, preparing, maintaining, and disseminating the monthly
Medical Staff Meeting Calendar.
b. Prepares agendas, minutes, and any other applicable materials according to the
requirements of committee.
c. Provides agenda and copy of meeting materials to appropriate individual/s for review prior to meeting.
d. Assumes responsibilities for recording and transcribing accurate minutes.
e. Organizes and maintains original minutes in a confidential manner in coordination
with the Medical Staff Office.
f. Follows through on actions recommended at meetings; prepares necessary
correspondence; sends excerpts of minutes to appropriate individuals for further
action.
g. Responsible for scheduling rooms and ordering food/beverages.
h. Schedules ad hoc and other meetings, as necessary.
i. Emails meeting notices and reminders

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or
ability required. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
1. Must demonstrate high level of detail orientation.
2. Must be current on state-of-the-art office technology, including entire Microsoft Office Suite, and other office technologies.
3. Solid ability to handle highly confidential, sensitive information. Position requires a high level of professionalism, tact, discretion, and integrity.
4. Must have the ability to work independently as well as collaboratively and adapt to
changing priorities; demonstrate resourcefulness and good problem-solving skills.