Regional Support Manager jobs in Everett, WA

POSITION RESPONSIBILITIES:

The Confidential Support Specialist provides advanced administrative support for Senior Staff and the Fire Chief as assigned. The work is characterized by complex tasks and projects which typically require a considerable amount of tact, sensitivity, and confidentiality. The position develops technical understanding through research and analysis prior to developing conclusions and/or recommendations on assigned work. Incumbent will have confidential duties that include, but are not limited to the following; preparing for and attending internal and external, confidential executive level meetings and debriefing sessions; creating, updating and monitoring confidential reports/materials as assigned; managing special projects/assignments (e.g. labor management research and preparation for negotiations for senior staff; assisting with the administration of budget information and various financial/statistical record keeping related to staffing and organizational direction/structure, etc.); confidential communication on behalf of the Fire Chief and Senior Staff. The position will report to the Fire Chief or their designee.

ESSENTIAL FUNCTIONS:

· Provide confidential organizational and administrative support to long term, ongoing projects and/or assignments which require specialized knowledge and understanding of technical details

· Research and review a variety of information to identify trends and quantify results as related to departmental requirements

· Prepare, maintain, update complex system data and produce reports; recognize and define problems in report data and reconcile information and/or accounts as needed; research questionable entries and initiate corrective measures as necessary

· Create, edit and process memos, technical documents and other communications related to policies, processes and procedures within district

· Create, update and maintain detailed and complex reports, documents, spreadsheets and intranet web pages

· Develop, update and retrieve data from spreadsheets, database programs and/or other sources

· Establish, maintain and update files, records, accounts and other information

· Attend meetings as required, transcribe and distribute meeting minutes, agenda and communications

KNOWLEDGE OF AND SKILLS IN:

· Applied knowledge of office practices, methods and procedures

· Applied knowledge of applicable federal, state and local laws, codes, regulations and statutes

· Proficiency in using MS Office products

· Proficiency in general office administration

· Extensive skills in problem solving, managing multiple projects and in providing excellent customer service

· Skill in maintaining confidentiality of work and redirecting inquiries

· Skill in composing grammatically correct and effective communications

· Skill in mathematics and statistics

· Perform duties and maintains personal conduct, attitude and appearance that reflects professionalism and strictly conforms with policies, procedures and discipline within a “chain of command” system

ABILITY TO:

· Ability to recognize confidential information and situations and exercise discretion and tact when dealing with such information or situation.

· Ability to handle sensitive information and maintain strict confidentiality

· Ability to understand and reliably communicate information about district operations, policies and procedures

· Ability to operate a variety of computer programs and office equipment at an advanced level

· Ability to perform research, review and analysis of issues

· Ability to stay abreast of Federal, State and local updates and changes in laws and regulations as they pertain to assigned programs/responsibilities

· Ability to learn and communicate District policies and procedures

· Ability to establish and maintain effective working relationships with other employees and the general public

· Ability to perform a wide range of administrative duties with a high level of independence, judgment and initiative

· Ability to demonstrate leadership capability, promoting respect and loyalty within the “chain of command” system

· Ability to promote co-worker and public trust

· Ability to work under pressure and meet deadlines

· Ability to learn new computer programs quickly

EDUCATION AND EXPERIENCE:

· AA Degree OR high school diploma/G.E.D. with 2 years of college level coursework

· Five (5) years of progressively responsible office and administrative support experience preferably in a confidential setting

· Any combination of education and experience that provides the desired knowledge, skills and abilities to perform the essential duties of the position

LICENSE AND REQUIREMENTS:

· Valid Washington State Driver’s License

· Must meet and continually comply with departmental standards of conduct as demonstrated by background checks, inclusive of driving record

APPLICATION PROCESS & SELECTION PROCEDURES:

Interested applicants should apply by visiting www.governmentjobs.com/careers/srfr to apply before April 21, 2024 by 11:59pm to be considered for the position.

Questions or clarifications regarding this position or process should be directed to the Human Resources Division at HR@srfr.org.

Job Type: Full-time

Pay: $6,130.00 - $7,663.00 per month

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Experience level:

• 2 years
• 5 years

Shift:

• 10 hour shift
• 8 hour shift
• Day shift

Weekly day range:

• Monday to Friday

Work setting:

• In-person

Ability to Relocate:

• Monroe, WA 98272: Relocate before starting work (Required)

Work Location: In person