Registrar Assistant jobs in Baton Rouge, LA

The successful candidate will be subject to a background check, as a condition of employment.

NOTICE OF NON-DISCRIMINATION (FULL DISCLOSURE)

It has been, and will continue to be, the policy of Northwestern State University to be an equal opportunity employer. All employment decisions are based on job related standards and must comply with the principles of equal employment opportunity.

In keeping with this policy, the University will continue to recruit, hire, train, and promote into all job levels the most qualified persons without regard to race, color, gender, religion, sexual orientation, national origin, disability, genetic information, age, veteran status, or retirement status. All personnel actions, such as compensation, benefits, transfers, layoffs, training, and education are administered without regard to race, color, gender, religion, sexual orientation, national origin, disability, genetic information, age, veteran status, or retirement status.

The University is committed to equal opportunity for student success by providing access to educational programs, tuition assistance, and social and recreational activities for all students without regard to race, color, gender, religion, sexual orientation, national origin, disability, genetic information, age, veteran status, or retirement status.

Additionally, the University provides equal access to the Boy Scouts of America and other designated youth groups.

Student complaints or inquiries related to Title IX should be directed to the Director of Student Advocacy and Title IX Coordinator, Julie Powell (318-357-5570), Room 308 of the Friedman Student Union or email obannonj@nsula.edu.  Employee Title IX issues should be directed to the Executive Director of Institutional Effectiveness and Human Resources, Veronica M. Biscoe (318-357-6359), Room 111 Caspari Hall or email ramirezv@nsula.edu.

In accordance with Section 35.106 of the Americans with Disabilities Act (ADA), all participants, applicants, organizations, and interested individuals are advised and notified that the ADA Coordinator for Northwestern State University for facilities is the Director of University Affairs, Jennifer Kelly (318-357-4300), located in New Fine Arts, 104 Central Avenue, Ste. 102 or email andersonje@nsula.edu. For student academic services, contact the Director of Access and Disability Support, Taylor Camidge (318-357-5460) located in Room 108-C Watson Memorial Library or email camidget@nsula.edu.  For faculty/staff accommodations and services, contact Executive Director of Institutional Effectiveness and Human Resources, Veronica M. Biscoe (318-357-6359), Room 111 Caspari Hall or email ramirezv@nsula.edu.

*Inquiries regarding employment application status should be emailed to 

apply@nsula.edu.

• Bachelor's degree from an accredited institution or a minimum of five years' experience with Banner 9 Student Modules in a University Registrar's Office.
• Comprehensive knowledge of departmental and university academic policies and procedures.
• Excellent organizational, problem solving, and decision-making skills.
• Strong oral, written, and communication skills.

• Assisting Registrar with the management and supervision of the Records Division
• Supervising, coordinating, resolving student record errors to include, but not limited to, incorrect GPA,degrees, majors, minors, concentrations, departments, etc.
• Coordinating, updating catalogs and validating degree catalogs
• Validating students' data prior to generation of academic transcripts
• Data entry of change of majors and concentrations
• Management of approved academic program information (majors, minor, concentrations, IPEDS/CIP codes, college, degree designations, degree levels, departments, etc.) on STVMAJR, SOACURR, SOACTRL, SMARPLE tables and forms
• Processing and resolving errors and making adjustments to academic records for cancellations, resignations, probations, suspensions, reinstatements, grade changes; and determining admit status of readmit students and transfer students admitted with a grade point average below 2.0
• Supervising the coordination of eligibility for academic bankruptcy; processing approved academic bankruptcy petitions
• Supervising cancellation processes for students who owe a previous balance of over $200.00
• Supervising the program for unmet prerequisites; dropping courses for students who no longer meet class restrictions; and running Argos and Degree Works degree audit reports to finalize the clean-up processes for unmet prerequisites
• Marking repeats via SHRRPTS at the end of the semester; and using Argos reports to mark repeats on a weekly basis for all currently enrolled students
• Processing RCGC approved registration adjustment requests and preparing Student Account Adjustment Worksheets
• Processing academic reinstatements; sending notification of suspension and probation to UG students
• Roll student types on SHRTYPE and update re-admit term on SOATERM (as needed)
• Processing of name and social security number changes
• Residency determination and management; processing residency re-classification
• Supervising online and batch transcript production processes and services
• Coordinating, maintaining, and processing requests in the Purchasing System; preparation of office budget and purchase requisitions
• Processing and reversing charges for late payments, installments, and late registration. etc.
• Processing grade changes; and posting final grades for activated reservist/guardsmen, ArmylgnitED, Air Force (Al) Portal, Navy, and other projects; changing "I" grades to F's after 60-day time period and 60-day extension
• Supervise and when needed, run the National Student Clearinghouse scripts & reports, validating & correcting enrollment discrepancies, and transmitting FTP files to the National Student Clearinghouse
• Supervise and when needed, run job submission programs for expected graduation dates, Argos reports, and to remove E-Term records for students to clean-up data before the transmitting of data to the NSC
• Supervision and annual planning and rating sessions of supervised staff; approve leave and payroll submission of supervised staff
• Conducting monthly (more frequent ifneeded) professional development meetings with supervised staff
• Coordinating, updating, and maintaining the Policy and Procedures Manual for Records Division
• Coordinate Assessment processes for the Records Division; compile and report department assessment data to the University Assessment Committee
• Campus Activities related to Student Records
• Data Entry Standard Committee, Member
• University Assessment Committee, Member
• Commencement/End of semester processes
• Other duties as assigned