Registrar Assistant jobs in Minneapolis, MN

Registrar Assistant is responsible for the university/college's system of student records in one of the following areas: registration, graduation, or maintenance of student records. Responsible for a substantively related area, such as military/VA registration or international registration. Being a Registrar Assistant requires a bachelor's degree. Typically reports to an manager. The Registrar Assistant works on projects/matters of limited complexity in a support role. Work is closely managed. To be a Registrar Assistant typically requires 0-2 years of related experience. (Copyright 2024 Salary.com)

T
Registrar
  • Thomas Academy
  • Mendota Heights, MN FULL_TIME
  • PURPOSE:
    The Registrar is responsible for (a.) facilitating student matriculation and enrollment (b.) recording, maintaining,
    archiving and organizing accurate and permanent student records/data (c.) clarifying and implementing Saint Thomas
    Academy’s academic policies and calendar (d.) appropriately handling and distributing confidential information related
    to data and grading.

    DESCRIPTION:
    Located just outside Saint Paul in Mendota Heights, Minnesota, Saint Thomas Academy (abbr. STA) is the only all
    male, Roman Catholic, college preparatory, military high school in the state. The Academy has a middle school
    (grades 6-8) and a high school (grades 9-12). It is an archdiocesan school within the Roman Catholic Archdiocese of
    Saint Paul and Minneapolis.

    Saint Thomas Academy is a place where boys harness their greatest intellectual, athletic, spiritual and leadership
    potential. It is where they can explore and become the young men they are meant to be. It's the origin of a life-
    changing bond of brotherhood that they will carry with them for life.

    The Registrar supports this mission by creating and maintaining collaborative, working relationships with institutional
    leadership, faculty, staff, parents, and students. The Registrar acts as a central communication resource for academic
    and policy information related to student records management and is responsible for the maintenance and integrity of
    the academic record.

    GENERAL RESPONSIBILITIES:
    • Employment in and by the Catholic Church is substantially different from secular employment. Church

    employees must conduct themselves in a manner that is consistent with and supportive of the mission and
    purpose of the Church. Their behavior must not violate the faith, morals or laws of the Church or the
    Archdiocese of St. Paul and Minneapolis, nor can it embarrass the Church or give rise to scandal. This position
    does not require that the employee be a Catholic. It is expected that all employees respect Catholic doctrine

    and religious practices. Reasonable accommodation for the religious practice of employees not of the Catholic
    faith will be provided.

    • In support of the mission and goals of Saint Thomas Academy, employees will follow all school policies and
    procedures.
    • Support Saint Thomas Academy and the Archdiocese of St. Paul/Minneapolis’ mission and goals and actively
    articulate them to the Saint Thomas Academy constituents and the wider community.
    REPRESENTATIVE RESPONSIBILITIES:
    • Audit student data for newly enrolled students to ensure accurate records
    • Maintain accurate student and graduate data records in the student information system (SIS) including

    contact information, processes related to course enrollments, schedule changes, transcripts, test scores, and
    other data fields as needed

    • Manages all aspects of course scheduling in PowerSchool’s PowerScheduler, always in collaboration with the
    Director of Technology. These include, but are not limited to, the master class schedule build, instructor and
    room assignments, course registration and course drops, and locker assignments.
    • Prepare and disseminates course and curriculum materials, presents course selection information one-on-one
    and in group settings, and responds to individual inquiries as needed.
    • Responsible for the timely development and publication of the academic calendar and course catalog.
    Collaborates with the Assistant Headmaster, the Director of Technology, Director of Middle School,
    department chairs, the Creative Director, and other administrative staff to ensure the timely publication of
    these materials.
    • Participate in the process of storing final term grades in the SIS. Record GPA information. Generate data for
    academic eligibility and academic awards for current students and disseminating information appropriately.
    • Process add/drops, grade changes, and similar requests according to school policy.
    • Collaborate with College Counseling to assist in tracking student graduation progress and with Admissions to
    prepare permanent records for incoming students, especially transfer students.
    • Audit and certifies eligibility for graduation.
    • Generate aggregate reports and data files on a consistent and ad hoc basis, as determined by academic

    administration. These reports may include academic probation lists, updates on student academic
    performance, class enrollment information, student performance by class, academic laudatory, student
    retention, and so on.

    • Fulfill requests for education verification, student records, and transcripts for graduated and transfer students
    • Partner with Admissions and relevant department chairs to coordinate placement testing and class placement.
    • Communicate policies to faculty, especially those pertaining to grading deadlines as well as grade changes,
    omissions and incompletes.
    • Remain abreast of best practices in peer institutions. Continuously develop a working knowledge of

    PowerScheduler and its capabilities.

    2

    • Create a daily lunch schedule for all rotation days that ensures balanced student counts in each lunch period
    • Perform other duties as assigned.
    REQUIRED QUALIFICATIONS:
    • Bachelor’s degree in information technology, education or educational leadership, library science or related
    field or equivalent experience
    • At least three years of experience providing administrative support in records, attendance or data
    management, preferably in the secondary or post-secondary environment.
    • Significant experience with academic databases and software. Experience and expertise with PowerSchool’s
    PowerScheduler software is preferred, but not necessary.
    • Superior organizational skills and professionalism are a must.
    • A sincere interest in Saint Thomas Academy and its mission and a willingness to represent the principles of the

    Catholic faith.

    OTHER QUALIFICATIONS:
    • Ability to communicate effectively both verbally and in writing with students, colleagues, parents and
    administrators.
    • Ability to work independently or as a team, exercising reasonable judgment in a fast-paced, multi-tasking
    environment.
    • Ability to work effectively under pressure and demonstrate problem solving skills while maintaining courtesy,

    professionalism, and a customer service attitude.

    MENTAL DEMANDS:
    • Ability to communicate effectively with parents, students, faculty, staff and others
    • Knowledge of current technology, ability to keep current with technology
    • Excellent interpersonal skills

    PHYSICAL DEMANDS:
    • Speak and write in order to communicate with substitute teaching candidates and colleagues
    • Move throughout the school buildings, including walking up and down stairs
    TOOLS AND EQUIPMENT USED:
    • Computer

    3

    • Telephone
    • Emergency equipment


    Further Instructions:
    Qualified candidates should send a cover letter, resume and references to:
    Deborah Berglund, HR Manager, Saint Thomas Academy, via email dberglund@cadets.com or
    mail to 949 Mendota Heights Road, Mendota Heights, MN 55120

    Position will remain open until filled

    Salary Range $55,000-$65,000


    4

  • 23 Days Ago

S
Assistant Registrar of Transfer Credit and Degree Completion
  • St. Olaf College | Careers
  • Northfield, MN FULL_TIME
  • Position Title: Assistant Registrar of Transfer Credit and Degree Completion Department: Registrar’s Office Reports To: College Registrar Classification: Exempt FTE: 1.0 Salary: $50,000 - $56,000 Esse...
  • 1 Month Ago

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HOUSING PROGRAM ASSISTANT
  • US Assistant Secretary for Housing-Federal Housing...
  • Minneapolis, MN FULL_TIME
  • Duties As a HOUSING PROGRAM ASSISTANT, you will: Receive telephone calls and visitors for the Supervisory Project Manager. Receive applications and proposals for assisted and unassisted HUD FHA Housin...
  • 10 Days Ago

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Tumor Registrar
  • Ridgeview Medical Center Health System
  • Waconia, MN FULL_TIME
  • Purpose of Job This position is responsible for maintaining a database of information on patients diagnosed with cancer for physicians and research studies. Maintains, retrieves, and analyzes records ...
  • Just Posted

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Admitting Registrar - .6 FTE
  • Hudson Hospital & Clinic
  • Hudson, WI FULL_TIME
  • Admitting Registrar Expected schedule: Wed-Fri, every 3rd weekend and Holiday rotation. Scheduled shift times may vary, with shifts starting as early as 6:45 AM or ending as late as 5:00 pm. Accountab...
  • 21 Days Ago

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Burn and/or Trauma registrar
  • HealthPartners
  • Saint Paul, MN FULL_TIME
  • Grow in your registry experience! We have an exciting opportunity to join our team with Regions Hospital as a Burn, Adult, and Pediatric Trauma Registrar. This position is a vital and integral part of...
  • 6 Days Ago

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0 Registrar Assistant jobs found in Minneapolis, MN area

C
Customer Service Representative - part-time
  • City of Robbinsdale, MN
  • Minneapolis, MN
  • Salary: $19.39 - $23.82 Hourly Location : Robbinsdale, MN Job Type: Part Time Regular Job Number: 2018-00143 Department:...
  • 3/28/2024 12:00:00 AM

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Starbucks Barista
  • Westin Minneapolis
  • Minneapolis, MN
  • About Us: Located in the heart of bustling downtown Minneapolis, the Westin makes its home in the iconic Farmers & Mecha...
  • 3/28/2024 12:00:00 AM

H
Line Cook (Early AM) (Part-time)
  • HEI Hotels & Resorts
  • Minneapolis, MN
  • About Us Located in the heart of bustling downtown Minneapolis, the Westin makes its home in the iconic Farmers & Mechan...
  • 3/28/2024 12:00:00 AM

H
Line Cook (Evenings) (Part-time)
  • HEI Hotels & Resorts
  • Minneapolis, MN
  • About Us Located in the heart of bustling downtown Minneapolis, the Westin makes its home in the iconic Farmers & Mechan...
  • 3/28/2024 12:00:00 AM

E
Securities Operations Service Senior - Voluntary Corporate Actions
  • Equiniti
  • Saint Paul, MN
  • Management Level H ***This role is hybridmust be located near Mendota Heights, MN Equiniti is a leading international pr...
  • 3/27/2024 12:00:00 AM

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Food Server (AM Shifts) (Part-time)
  • Westin Minneapolis
  • Minneapolis, MN
  • About Us: Located in the heart of bustling downtown Minneapolis, the Westin makes its home in the iconic Farmers & Mecha...
  • 3/26/2024 12:00:00 AM

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Line Cook (Early AM) (Part-time)
  • Westin Minneapolis
  • Minneapolis, MN
  • About Us: Located in the heart of bustling downtown Minneapolis, the Westin makes its home in the iconic Farmers & Mecha...
  • 3/26/2024 12:00:00 AM

W
Line Cook (Evenings) (Part-time)
  • Westin Minneapolis
  • Minneapolis, MN
  • About Us: Located in the heart of bustling downtown Minneapolis, the Westin makes its home in the iconic Farmers & Mecha...
  • 3/26/2024 12:00:00 AM

Minneapolis (/ˌmɪniˈæpəlɪs/ (listen)) is the county seat of Hennepin County and the larger of the Twin Cities, the 16th-largest metropolitan area in the United States. As of 2017, Minneapolis is the largest city in the state of Minnesota and 45th-largest in the United States, with an estimated population of 422,331. The Twin Cities metropolitan area consists of Minneapolis, its neighbor Saint Paul, and suburbs which altogether contain about 3.6 million people, and is the third-largest economic center in the Midwest. Minneapolis lies on both banks of the Mississippi River, just north of the riv...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Registrar Assistant jobs
$50,310 to $68,173
Minneapolis, Minnesota area prices
were up 1.4% from a year ago

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