Registrar Assistant jobs in Rhode Island

Company Description:

At Roger Williams University, students are prepared to be thinkers and doers ready to solve challenging problems with innovative solutions. RWU offers 50 majors and robust offerings of graduate and professional programs across eight schools of study including Rhode Island's only law school, with campuses on the coast of Bristol and in the heart of Providence, R.I. With small classrooms and a focus on undergraduate and graduate research and community engagement, a Roger Williams education blends the strength of liberal arts and professional studies, providing all students with the depth and breadth of interdisciplinary thinking and well-rounded knowledge necessary to succeed in our interconnected, global world. RWU is committed to strengthening society through engaged scholarship so that students graduate with the ability to think critically and apply the practical skills that today's employers demand.

Roger Williams University seeks to recruit and support a broadly diverse community of faculty and staff. We value diversity, equity and inclusion and respect for all races, genders, identities, and abilities. RWU is committed to creating a thriving community that encourages lifelong learning, professional development, and academic innovation. To learn more about Roger Williams University's commitment and support of diversity and inclusion, please visit https://www.rwu.edu/who-we-are/diversity-equity-inclusion.

Job Description:

The Assistant Registrar, Data and Compliance is the primary professional staff position within the Office of the University Registrar responsible for maintaining the accuracy and consistency of undergraduate and graduate student data. The Assistant Registrar is also responsible for providing reports and analyzing data for internal and external sources for purposes of budgetary preparation, federal reporting, institutional research and academic school and department needs. The Assistant Registrar coordinates the testing of student information and third party systems as patches and updates are released and ensures all office processes are documented and up to date.

Essential Functions/Characteristics

• Maintenance of comprehensive SISR
• Collect and analyze information for reports. Standardize all reporting systems within the Office of the Registrar to enhance workplace performance and productivity. Formalize a reporting calendar for all cyclical reporting systems in accordance with the Academic Calendar.
• Produce ad hoc and scheduled enrollment reports.
• Authenticate all Registrar procedures, updates, patches, efficiency.
• Orchestrate document retention, rotation, storage and disposal of student records according to AACRO standards.
• Produce Statistical Data Reports, Archive and Trends
• Create, analyze and generate reports on specific topics such as retention, enrollment, or classroom utilization in consultation with the Registrar.
• Maintain detailed analysis of data relating to credit hours, classroom contact hours, student/faculty head-counts, according to NEASC standards are critical to this position.
• National Clearing House Student Reporting
• Provide data submission and maintain all computer interfaces with the Clearinghouse Military and Veterans Affairs per standards, including oversight of reported data from data selection to data analysis to data integrity.
• Analyze and process updates, establish community connections with individuals in key roles within each reporting cohort.
• Monitor, maintain and update all procedures associated with National Student Clearing House and other reporting agencies for whom the University contributes to their educational support systems.

Additional Functions

• Assist in other cyclical office processes and operations such as academic scheduling, registration, grading and degree conferral.
• Provide services within own sphere of competency on special projects.

Requirements:

• Bachelor's Degree, preferably in computer science, information systems, or business- related discipline.
• Minimum of three years of increasingly responsible operations experience utilizing computer hardware, software and design for technical or professional analysis and resulting program implementation.
• Demonstrated ability to use a variety of software systems, including but not limited to: exceptional knowledge of Microsoft Office with advanced experience with Excel, working knowledge of a BI tool, i.e., Cognos or other tool such as Entrinsik Informer, and hands-on experience in performing multi-faceted and complex data queries.
• Experience with an integrated student information system, such as the University's Enterprise Resource Planning (ERP) system.
• Ability to adapt quickly to changing technology.
• Assist in the development of automation of current processes in the Registrar's Office.
• Committed to working with diverse student and campus populations and to student centered services.
• Ability to effectively communicate with a variety of constituencies: students, faculty and administrators.
• Ability to work independently on multiple tasks with a high degree of accuracy, prioritize tasks and to handle confidential information and meet deadlines.
• Strong problem solving, training, and leadership/supervisory skills.

At the University's discretion, the education and experience prerequisites may be excepted where the candidate can demonstrate, to the satisfaction of the University, an equivalent combination of education and experience specifically preparing the candidate for success in the position.

Additional Information:

Roger Williams University is an affirmative action/equal opportunity employer and committed to a diverse workforce. All applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other basis protected by applicable state and federal law. For information on our Non-discrimination policy, visit here.

RWU prohibits all forms of discrimination on the basis of sex in its education programs and activities and is required by Title IX of the Education Amendments of 1972 (Title IX) and its implementing regulations not to discriminate in such a manner. Complaints of Title IX sexual harassment should be reported to the Title IX Coordinator at the contact information listed below. Details regarding the formal complaint process can be found here: Title IX Sexual Harassment Policy and Procedures. All complaints of sexual harassment will be taken seriously and responded to promptly. TITLE IX COORDINATOR: Dr. Jen Stanley, 1 Old Ferry Road, Bristol, RI 02809 / Phone Number: (401) 254-3123 /Email Address: jstanley@rwu.edu

Salaries for new hires at Roger Williams University usually fall between the minimum and midpoint salary ranges.
$52,686 - $63,456

Application Instructions:

Please attach a resume, cover letter, and list of three (3) professional references. In your cover letter/letter of interest, in addition to listing how your qualifications meet the requirements of the position, please include information about how you would be able to contribute to RWU's diversity, inclusivity, and equity goals.

All employees must submit a vaccination card or complete an exemption form (available upon request) in order to provide a clear and accurate picture of campus vaccine prevalence. Please be assured that RWU closely safeguards the confidentiality of employee medical information, including documentation or other confirmation of the COVID-19 vaccination.

PI206184253