Registrar Assistant jobs in Rochester, NY

Description

 The Registrar provides leadership, vision, and hands-on management of services provided while being accountable for stewardship and best practices for maintenance of academic records and student data at the College. The Registrar helps to craft and implement strategic initiatives including technology, compliance, process improvement, and metric development relevant to the records and registration area. The Registrar collaborates with administration, student service offices, faculty, and academic divisions across the College to provide high quality, student-centered services, partner on student success initiatives, and is a key resource regarding academic policies and best practices.

Essential Responsibilities: 

• Responsible for compliance with FERPA, Transfer Evaluation, and other State and Federal regulations and statutes. 
• Ensures all legal requirements are met for such regulatory boards. 
•  Prepares the academic calendar and communicates these to the college community. 
• Oversight and maintenance of the degree audit system to accurately reflect all new curriculum and curriculum changes to ensure proper certification of graduate records. 
• Oversees the collection and maintenance of specific data for specified enrollment certification particularly for international students, athletes, and student veterans, ensuring regulatory data is maintained appropriately. 
• Oversees enrollment and academic transcript data for internal and external constituents including NCAA, Veterans Office, National Student Clearinghouse, insurance and health agencies, etc.
• Oversees and contributes to the development of policies and processes, academic in nature as well as the implementation of academic policies.
• Maintains the student module of the student information system and implements functionality within the system to meet all college business rules including semester rules, registration dates, grading processes, refund periods, and withdrawal dates. 
• Oversees and maintains an efficient and effective system of student registration. 
• Reviews all student petitions for waiver of academic rules on behalf of scholastic standards of the College, working with administrators, faculty, staff and students to resolve issues in a fair and equitable manner while adhering to all College, State, and Federal regulations and guidelines. 
• Oversees the submission of grades and verifies grade reporting and academic standing of students and report standings to students, faculty, and staff as well as certifying agencies as required. 
• Oversees the conferral of student degrees and all conferral processes.
• Works with other offices to implement processes that advocate for student persistence, retention, and success.
• Provides data to different areas of the College ensuring that decisions are data-driven.
• Provides leadership, supervision and direction to department staff to ensure the responsibilities of the office are being executed in an efficient, professional and student-centered manner.
• Provides leadership and direction on special projects as assigned by the provost.
• Prepares and monitors the department’s operating budget.
• Oversight of records management to include: grading processes, audit issues, FERPA requirements, transcripts – security, issuance, storage, and retention.
• Responsible for ensuring that assigned tasks are completed in compliance with various institutional and regulatory requirements.
• Maintain a professional and courteous attitude at all times towards co-workers, internal and external customers, representing Keuka College, its programs, policies and procedures in a positive and professional manner. 
• Maintain effective working relationships to ensure institution-wide teamwork.
• Attend provided/necessary trainings and other meetings to support effectiveness within the position as required.
• Consistently demonstrate high standards of integrity by supporting the Keuka College mission, vision and values and adhering to institutional policies.
• Maintain high regard for student privacy in accordance with the FERPA privacy policies and procedures.
• Regular and reliable attendance is expected and required.
• Perform other functions as assigned by management.

Requirements

1. Master’s degree from an accredited college or university in a related field. 

2. Minimum of 5 years of experience working in a senior registrar role, within a business analyst position, or an information technology-related profession is preferred.

3. Proven supervisory and leadership experience with excellent management and communication skills and a record of increasing responsibility within their field. 

4. Evidence of team building experience, the highest ethical standards, and knowledge of best practices regarding record management are required. 

5. Knowledge of, and direct experience with information systems is required.

6. Proven ability to work in a fast-paced, diverse, and dynamic environment is required.

7. Direct experience working in a registration and records office managing both administrative and operational functions are preferred.

8. Ellucian Colleague and Slate experience is preferred. 

9. Demonstrated ability to create and lead implementation and ongoing enhancement of strategic new initiatives and processes is preferred.

10. Ability to effectively communicate both verbally and in writing.

11. Understand and behave with a high level of integrity and complete confidentiality at all times.  

12. Ability to be sensitive to and respond to needs/concerns of students, faculty, college staff and the public.

13. Ability to work under pressure with a high tolerance for interruptions, and the ability to work with diverse groups of people.