Registrar Assistant jobs in Spartanburg, SC

SUMMARY OF POSITION: The Registrar is responsible for the accurate, timely, and secure management of students' academic records, attendance, class enrollments, schedules and catalogs in accordance with federal and state laws, as well as university rules and policies. The Registrar is charged with the overall operations for the Office of the Registrar, including but not limited to the entire registration process, transfer credit process, transcripts, and graduation. The Registrar offers strong leadership, technical and interpersonal skills and acts as a central resource for academic and policy information related to student records management.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Oversees and manages the operation of the Registrar's Office, including the direction of office staff, the development and implementation of the office budget, and the completion of all office tasks and functions.
• Oversees the efficient and effective management of academic records; registration procedures, policies, and practices; enrollment information; academic transcripts; instructional space; and academic calendars.
• Coordinates undergraduate and graduate course information for the creation and management of course schedules.
• Oversees the maintenance and updating all College Catalogs and Handbooks.

ADDITIONAL RESPONSIBILITIES:

• Oversees student admissions and graduation information management processes.
• Serves on appropriate University committees.
• Oversees the institution's conformity of education record use and privacy of student information to policies and legal requirements including FERPA, NCAA and other applicable laws and regulations and regulatory agencies.
• Ensures the integrity, security, and accuracy of student records.
• Oversees the implementation and effective use of student information systems, degree audit, and other systems of record. Provides strategic input and recommendations for improving applications to enhance service to students, faculty, and staff.
• Oversees training, development, and maintenance of procedure manuals, regulations, and systems within the Registrar's office for the university community.
• Supervises, trains, manages, evaluates, and develops staff within the office.
• Oversees NCAA certification of incoming student-athletes entering the University's various Division 2 interscholastic sports programs; ensures the on-going management of NCAA eligibility for existing student-athlete participants in these programs.
• Provides leadership as the primary liaison to Campus Technology and other offices related to student services for issues pertaining to all services provided by the Registrar's Office to include but not limited to development and implementation of digital records and registration systems.
• Maintains and upgrades the University's academic information infrastructures including academic records archives, student databases, internal and external websites and other electronic information systems.

JOB QUALIFICATIONS:

Minimum qualifications: Bachelor's degree with at least five years' experience in higher education administration involving institutional research, student enrollment-related functions, or some combination of the two.

Preferred qualifications: Master's level preferred

Knowledge/Skills/Abilities:

• Evidence of a process-driven management style that understands constructive and collaborative change management.
• Evidence of successful involvement in the strategic planning and execution of key initiatives advancing a broad range of university interests.
• Strong analytical and technical skills, including SIS/ERP experience and technical skills necessary for successful institutional research; the ability to interpret data so as to produce meaningful information.
• Strong computer literacy, with database familiarity.
• Strong written, oral, interpersonal and organizational skills.
• Ability to work collaboratively as a member of a diverse community, including students, faculty, and staff.
• Demonstrates a strong focus on the student experience and student success.
• Knowledge of South Carolina Department of Education and SACSCOC policies and procedures.
• Knowledge of NCAA rules and certification of student athlete eligibility.
• Well-grounded philosophy of honesty, integrity and respect.
• Demonstrated ability to establish and maintain effective working relationships with various constituents including both internal to the organization and with the public.
• Ability to work with and engage a diverse group of people.
• Ability to work independently yet value and support a team-based environment.
• Demonstrated professionalism and positive attitude.

GUIDELINES AND SUPERVISION: The Registrar reports to the Provost and should be able to work autonomously with limited supervision. The position requires the use of sound independent judgment and the ability to work both independently and as a member of the Registrar's Office team. The Registrar must maintain strict confidentiality of student records and ensure that students and visitors will be treated with dignity and respect and that all aspects of the office work will be accomplished with the highest professional standards.

Work Schedule: This position requires occasional weekends and hours outside of regular business hours.

Licenses: None required

DISCLAIMER: The preceding job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this classification. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job.

We believe that a diverse faculty and staff are essential to achieving academic excellence; thus, we strongly encourage applications from candidates from all racial, ethnic and cultural backgrounds.