Registrar Assistant jobs in Syracuse, NY

Registrar Assistant is responsible for the university/college's system of student records in one of the following areas: registration, graduation, or maintenance of student records. Responsible for a substantively related area, such as military/VA registration or international registration. Being a Registrar Assistant requires a bachelor's degree. Typically reports to an manager. The Registrar Assistant works on projects/matters of limited complexity in a support role. Work is closely managed. To be a Registrar Assistant typically requires 0-2 years of related experience. (Copyright 2024 Salary.com)

S
Assistant Registrar
  • Syracuse University
  • Syracuse, NY FULL_TIME
  • Job #
    040508

    Department Code
    21701-2100

    Department
    Law College-Dean

    Job Title
    Assistant Registrar

    Location
    Syracuse, NY

    Pay Range
    $62,000 - $76,000

    Pay Determination
    Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate’s education, training, work experience and key competencies; the university’s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.

    Staff Level
    S5

    FLSA Status
    Exempt

    Hours
    Standard University business hours

    8:30am – 5:00pm (academic year)
    8:00am – 4:30pm (summer)

    Hours may vary based on operational needs.

    Job Type
    Full-time

    Campus
    Syracuse, NY

    Unionized Position Code
    Not Applicable

    Job Description
    The Assistant Registrar is an essential part of the College’s Registrar’s Office. The Assistant Registrar collaborates extensively with the Associate Registrar to produce course and exam schedules and is a partner in all registration and exam processes and the daily operation of the Office of the Registrar. Responsibilities include management and support of academic and curricular operations and providing significant upper level functional knowledge and expertise in the use of these systems; taking lead role in collaborating with the College of Law IT Department in the oversight of exam software and all associated tasks including exam creation, dissemination, training, and working with third party vendor; taking an active or lead role in collaborating with the University Registrar’s Office in the implementation and annual maintenance of the DegreeWorks degree audit system; partnering with the Associate Registrar regarding COL course scheduling (primarily residential JD program), system setup, and managing the facilitation all changes and updates; extensive knowledge of JD and LLM degree requirements and curriculum, and the ability to effectively communicate information regarding degree requirements and academic rules.

    Qualifications
    • Bachelor’s degree and 6-8 years of professional experience in an academic setting, preferably in academic affairs, enrollment management, or a registrar’s office.

    Job Specific Qualifications
    • Prior experience with the PeopleSoft student information system is preferred. Prior experience with Examsoft/Examplify is highly desired.
    • Prior experience hiring, training, and managing staff and student workers highly desired. Demonstrated proficiency with Microsoft Word, Excel, Access, and Outlook, PeopleSoft, Examplify.
    • Must be able to think strategically and analytically and interpret data in order to analyze trends and solve problems.
    • Detail oriented with the ability to execute multiple tasks independently with accuracy in an organized manner.
    • Must be able to work with a high level of autonomy with minimal supervision. Must be capable of working collegially with a diverse group of students, faculty, and staff on a daily basis.
    • Exceptional verbal and written communication skills required due to high level interaction with faculty, students, alumni, and administrators.
    • Must be highly knowledgeable regarding College of Law policies and procedures.

    Responsibilities
    • Manage academic records pertaining to each student’s progress in compliance with all FERPA, ABA, and state bar requirements using student information system, independent documents, and hard copy.
    • Review documentation related to office policies and procedures.
    • Meet with Associate Registrar to actively participate in short- and long-range planning, to analyze existing office policies and procedures, make suggestions for improvements, and implement new and revised policies and procedures. Lead all archival scanning efforts to convert historical records to electronic format.
    • Plan and execute with Registrar and Records Analyst all beginning and end of term processes. Collaborate with other departments within the College of Law and University Registrar’s Office to complete projects and solve complex problems, included but not limited to degree certification, exam scheduling, exam software management and troubleshooting.
    • Work very closely with the COL Office of Student Affairs to address and resolve student questions and concerns. This work is done on a continuous daily basis.
    • Manage the joint degree application process and work with Assistant Dean regarding all end of term processes surrounding joint degrees including admission and denial notifications and academic review of all active joint degree participants in accordance with College of Law academic rules.
    • Work extensively with COL Registrar and University Registrar’s Office staff on maintenance of DegreeWorks degree audit system.
    • Review audits to ensure compliance with COL degree requirements and collaborate with University Registrar’s Office staff to make updates and conduct testing to ensure accuracy.
    • Prepare reports for internal use and for distribution to other offices by writing new queries on an ad hoc basis to validate or provide data and information.
    • Execute standard queries and communicate the information in a logical manner for distribution to technical and non-technical recipients.
    • Use ad hoc and standard queries and reports to validate data and to assist with troubleshooting and process analysis.
    • Develop, create, and manage database and compile all bar exam info/results and produce reports to be used in completion of all ABA compliance reporting, as well as USNews Survey, NALP surveys and in-house reporting.
    • Communicate extensively with various state Bar associations regarding bar exam certification, bar exam results, and character and fitness documentation for bar admission.
    • Oversight of processing of bar applications for all 50 states and ensuring that all required forms are received prior to the published deadlines.
    • Strategize with Associate Registrar regarding planning, coordination, and processing of all non-standard student course registration, including waitlists, add/drop, course audits, pass/fail requests, and all necessary follow up documentation and communication. Manage complex student cases as needed.
    • Manage and complete all 1L course block scheduling and first year student registration. Consult with Associate Registrar when needed.
    • Work with Associate Registrar to create and publish all academic course schedules. Collaborate with College of Law Office of Admissions to develop process to secure and document all received transcripts.
    • Manage all transfer credit for entering and continuing students, create policies and procedures to ensure that they are accurately reflected in system.
    • Take lead on all pre- and post- exam processing, including oversight of coordinator, student proctors, and communicate with faculty regarding exams.
    • Hire, train, and supervise all student employees and exam proctors (approx. 35-40 per year). Manage final grade entry.
    • Collaborate extensively with the College of Law Office of Student Experience and Office of Disability Services, to ensure all exams and related scheduling and communications governed by special circumstances including but not limited to authorized accommodations and variations (approximately 250 per year) are completed on time.
    • Maintain course related coding in PeopleSoft scheduling system.
    • Oversee COL Examplify effort. Collaborate with College of Law faculty and staff to create exams.
    • Provide level one troubleshooting for student exam takers with problems encountered when using the software with support from COL I.T. staff on more complex software/hardware issues.
    • Work with COL Associate Registrar to develop exam rules and policies and ensure their enforcement.

    Physical Requirements
    Not Applicable

    Tools/Equipment
    Not Applicable

    Application Instructions
    In addition to completing an online application, please attach a resume and cover letter.

    About Syracuse University
    Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.

    The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University’s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.

    About the Syracuse area
    Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

    EEO Statement
    Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

    Commitment to Supporting and Hiring Veterans
    Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

    Commitment to a Diverse and Inclusive Campus Community
    Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.
  • 3 Days Ago

S
Assistant College Registrar
  • SUNY ESF
  • Syracuse, NY FULL_TIME
  • Location: Syracuse, NY Category: Professional Posted On: Wed Oct 4 2023 Job Description: Budget Title: Assistant College Registrar Unit: Registrar's Office Professional Rank and Salary: SL-3 $50,000 -...
  • 10 Days Ago

H
Cancer Registrar
  • Hematology Oncology Associates of CNY
  • Syracuse, NY FULL_TIME
  • DescriptionHematology Oncology Associates of CNY (HOACNY), voted one of Central New York’s Best Places to Work, is looking for a full time Cancer Registrar to join our professional team. HOACNY provid...
  • 11 Days Ago

S
Associate Registrar
  • Syracuse University
  • Syracuse, NY FULL_TIME
  • Job # 040503 Department Code 21701-2100 Department Law College-Dean Job Title Associate Registrar Location Syracuse, NY Pay Range $79,000 - $86,000 Pay Determination Pay rates at Syracuse University a...
  • 14 Days Ago

S
Patient Access Registrar
  • Samaritan Health
  • Center, NY FULL_TIME
  • Pay Range: Days: $16.45 - $18.16 Evenings: $17.55 - $19.26Nights: $17.95 - $19.66 All evening and night shifts include shift differentials. The base pay range is a good faith representation of current...
  • 7 Days Ago

V
Assistant
  • Villages of Orleans
  • Altmar, NY FULL_TIME
  • Villages of Orleans - Activities Assistant The primary purpose of this position is to provide recreational activities for residents by assisting in planning, conducting, evaluation and participating i...
  • 18 Days Ago

Filters

Clear All

  • Filter Jobs by companies
  • More

0 Registrar Assistant jobs found in Syracuse, NY area

S
Administrative Applications Systems Analyst
  • State University of New York Upstate Medical University
  • Syracuse, NY
  • Why Upstate Medical University: SUNY Upstate Medical University, located in Syracuse, NY, is the only academic medical c...
  • 4/19/2024 12:00:00 AM

S
Associate Registrar
  • Syracuse University
  • Syracuse, NY
  • Syracuse University is seeking a dynamic Associate Registrar to oversee and manage the College of Law (COL) Office of th...
  • 4/19/2024 12:00:00 AM

S
Director of Accessibility Resources
  • SUNY Oswego
  • Oswego, NY
  • Director of Accessibility Resources Description of Department: The Office of Accessibility Resources (OAR) advocates for...
  • 4/19/2024 12:00:00 AM

M
Director of College Counseling
  • Manlius Pebble Hill School
  • Syracuse, NY
  • Manlius Pebble Hill School (MPH), the independent school of Central NY, seeks an experienced and collaborative educator ...
  • 4/18/2024 12:00:00 AM

M
Director of College Counseling
  • Manlius Pebble Hill School
  • Syracuse, NY
  • Manlius Pebble Hill School (MPH), the independent school of Central NY, seeks an experienced and collaborative educator ...
  • 4/17/2024 12:00:00 AM

S
Instructional Support Assistant
  • SUNY Oswego
  • Oswego, NY
  • Instructional Support Assistant Description of Department: The mission of the Division of Extended Learning is to expand...
  • 4/17/2024 12:00:00 AM

S
Provost
  • SUNY Polytechnic Institute
  • Utica, NY
  • Job Description: The Provost is SUNY Poly's Chief Academic Officer with broad responsibilities to include academics, res...
  • 4/16/2024 12:00:00 AM

Syracuse is located at 43°2′49″N 76°8′40″W / 43.04694°N 76.14444°W / 43.04694; -76.14444 (43.046899, -76.144423). It is located about 87 miles (140 km) east of Rochester, 131 miles (210 km) east of Buffalo,and 150 miles (240 km) west of the state capital Albany. It is also the halfway point between New York City and Toronto, about 245 miles (390 km) from each, Toronto to the northwest and NYC to the southeast. According to the United States Census Bureau, the city has a total area of 25.6 square miles (66 square kilometres), of which 25.1 square miles (65 square kilometres) is land and 0.6...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Registrar Assistant jobs
$46,994 to $63,687
Syracuse, New York area prices
were up 1.5% from a year ago

Registrar Assistant in Pensacola, FL
Assistant Registrar for Data Management and Reporting.
December 02, 2019
Registrar Assistant in Monterey, CA
This position works closely with students, faculty and staff in all facets of the office of the Registrar.The Senior Assistant Registrar also takes a leadership role in continuous improvement efforts through business process and data analysis and general project management.
January 14, 2020
Registrar Assistant in Newport News, VA
Crafting a Assistant Registrar resume that catches the attention of hiring managers is paramount to getting the job, and LiveCareer is here to help you stand out from the competition.
January 03, 2020