Registrar Assistant jobs in Wyoming

Overview

The mission of Laramie County Community College is to transform our students' lives through the power of inspired learning. Our over-arching goal is that our accomplishments as a community college will distinguish LCCC from others in the nation, in turn benefiting our communities and bringing pride to the Great State of Wyoming.  Our core values include Passion, Authenticity, and the Desire to Make a Difference. 

Job Summary:  Core responsibilities of this position include:

The Student Assistant position for LCCC is a part-time, non-benefited, student position that requires current enrollment as a LCCC student and requires Federal Work Study eligibility. (Students may speak with the LCCC Student Hub and Financial Aid to determine if they are Federal Work Study eligible). This position is responsible for assisting the department with routine tasks that support the day-to-day operations of the department. These tasks include but are not limited to clerical work such as filing, scanning, sorting, data entry, copying and delivering paperwork; assisting in preparing office materials; answering phones; providing general customer service; supporting special projects; and overall assisting the operational functions of the department. Individuals in this position are expected to represent the Department and LCCC in a professional manner and adhere to applicable policies and procedures.

Other tasks may be assigned based on contemporary institutional need.

Compensation: $13.33/hr. 

Screening Date: Open until filled. 

Tentative Start Date: As soon as practical after the interview process.

Responsibilities

Essential Functions: – this position is Non-Exempt, i.e., is eligible for compensatory or overtime pay provisions of the FLSA.  This listing of essential duties is not all-inclusive, but representative; other duties may be assigned).

Office Support Functions:

• Support the department through clerical tasks such as filing, scanning, sorting, copying, delivering paperwork and completing general errands as needed.
• Assist department team members through preparing materials, monitoring supply inventories and assisting the operational functions of the department.
• Provide general customer service through answering phones, responding to visitors, and routing inquiries to the appropriate team member of the department.
• Support the department with special projects through completing tasks as assigned.
• Communicate and plan accordingly with the assigned supervisor to develop and establish a work schedule for the semester.
• Promptly communicate any changes to established schedules and seek advanced approval for known schedule conflicts or requests.
• Assist with data entry, maintenance of spreadsheets and creation of department flyers or communications.
• Notify and elevate concerns to the appropriate supervisor regarding any issues, barriers, or concerns regarding task completion, customer concerns, or the general work environment.

Knowledge, Skills, and Abilities:

• Knowledge and ability with personal computing applications – specifically Microsoft Office Suite (e.g., Word, Excel, Outlook, and PowerPoint), Adobe products (e.g., Reader, Professional), as well as database management systems.
• Ability to maintain confidentiality standards.
• Ability to effectively communicate and collaborate with area supervisor to resolve work and college course scheduling conflicts.
• Ability to read and interpret instructions in oral, written, or diagrammatical form (e.g., a flow chart of a process).
• Excellent customer service skills; ability to communicate clearly with a variety of people, in one-to-one and small group settings – either face-to-face, by telephone, or by other electronic means.
• Ability to communicate in an informative manner and effectively listen.
• Ability to support time-based requests; able to function effectively in a multi-tasking, fast-paced environment with deadlines and frequent interruptions.
• Ability to respond to basic inquiries from faculty, staff, or other students.
• Ability to safely operate a motor vehicle; must have a valid driver’s license and a driving record that meets the requirements for and provides the ability to be insured by the college’s insurance provider.
• Knowledge of basic office equipment including computer, copier, fax machine, and telephone.

Physical/Mental Demands: 

• To successfully perform the essential functions of this position, an employee must be able to maintain appropriate composure and necessary confidentiality with regard to both past and current employee, student, and donor data; documents; issues; etc., and respect privacy needs of employees, students, donors.
• The ability to comply with highly inflexible deadlines is required to successfully perform the essential functions of this position; there will be multiple occurrences of sudden, urgent task completion required.
• While performing the essential functions of this position a variable work schedule may be required including long workdays, evenings, and weekends as needed.
• There may be occurrences of interacting with employees and/or students, past employees and/or students, members of the general public, and others who express opinions, may exhibit strong emotions, which will require the employee to interact professionally, diplomatically, and appropriately in such situations.
• While performing the essential duties of this position, an employee would frequently be required to move around the assigned work areas as well as within hallways, meeting rooms, and other parts of the campus facilities.
• There may be multiple/daily instances of prolonged sitting, standing, and personal computer use, which would include keyboard and/or mouse usage as well as viewing a computer monitor.
• An employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 35 pounds to perform essential position functions.
• Specific vision abilities required by this position include close vision, distance vision, and ability to adjust focus.
• The overall work environment requires the mental ability to shift focal point quickly due to interruptions; an employee must be able to mentally track multiple projects and tasking as well.
• The noise level in the work environment is usually moderate; however, there may be unexpected instances of somewhat loud sounds.

NOTE: This position description is a general description; it is not intended as an employment contract, nor is it intended to describe all duties someone in this position may perform.  All employees of the College are expected to perform other tasks as assigned by their respective supervisor/manager regardless of job title or routine job duties.

Qualifications

Minimum Qualifications:

• High school diploma, GED, or equivalent.
• Current LCCC student and continued enrollment in a minimum of 6 credits a semester, (exceptions may be given for summer term with supervisor approval).

Preferred Qualifications:

• One year of experience in an office setting working with Microsoft Office Software. (Excel, Word, Etc.)

LCCC DOES NOT SPONSOR H1B VISAS.

Equal Opportunity Employer

Laramie County Community College is an equal opportunity and affirmative action educational institution and does not discriminate on the basis of race, color, national origin, sex, age, religion, genetic information, political affiliation, disability, veteran status or sexual orientation in admission or access to, or treatment or employment in, its educational programs or activities.