Registrar Assistant jobs in Winston Salem, NC

Description

Title:                 Administrative Assistant/Registrar

Department:    Upper School Grades 6-9

Reports to:      Director of Upper School

FLSA status:   Non-exempt

Start Date:       June 3, 2024

Full time, 12 month 

Not eligible for Tuition Remission

Summary:

The Administrative Assistant/Registrar for Upper School at Summit School serves as the primary point of contact for all individuals interacting with the division and oversees the academic and logistical needs of students. This role requires exceptional interpersonal, communication, and organizational skills to manage the dynamic demands of a busy school office while maintaining confidentiality. The qualified candidates will enjoy collaborating with students, teachers, and colleagues to ensure efficient and positive divisional operations. 

Essential Functions:

• Office Support:
  • Supervise daily operations of the divisional office
  • Provide support to the Division Director 
  • Serve as the first line of contact for students, faculty, staff, families, and visitors
  • Coordinate appointments and meetings for the Director
  • Manage field trip planning and divisional mailing
  • Coordinate supply purchases for common spaces and individual teachers
  • Reconcile monthly bank statements and track budget expenses

• Technical Support:
  • Perform data entry for calendar events and student records using Veracross
  • Maintain electronic administrative files in Google Drive
  • Manage distribution of divisional email communications
  • Update divisional parent information website regularly
  • Assist with creating and formatting presentations as needed

• Record Management:
  • Reconcile daily student attendance and facilitate standardized testing paperwork distribution
  • Prepare and update student schedules and records, including progress reports and transcripts

• Registrar Duties:
  • Configure and maintain teacher schedules, class rosters, and student schedules
  • Ensure timely and accurate entry of grades and preparation of report cards
  • Prepare transcripts and manage student records database
  • Handle files and records for cumulative records, transfers, and registration
  • Assist in creating and distributing progress reports and managing "next school" applications
  • Maintain records with NCAA 
  • Reconcile transcript details for students leaving the division
  • Maintain relationships with public and private schools in reference to class offerings and requirements 

• Divisional Tasks and Events:
  • Assist with various administrative tasks such as mail handling, maintaining workroom supplies, and ordering student snack for division 
  • Provide drivers permit application forms as needed 
  • Assist teachers with finding subs and maintaining emergency sub plans
  • Coordinate event preparation, organization, and set-up

• Attends Upper School Leadership meetings 

• Support faculty and staff as needed

Competencies:

The ideal candidate will work closely with their Division Director, demonstrating adaptability, confidentiality, exceptional interpersonal skills, and initiative. Candidates are required to have strong communication skills, display effective written communication,  be highly organized, maintain a flexible and growth oriented mindset, collaborate effectively across divisions, and manage organizational logistics.

Benefits:

Excellent benefits and a supportive work environment are provided. Salary will be commensurate with education and experience.

Qualifications

Qualifications:

• A minimum of a Bachelor’s degree and experience in a school or non-profit environment are required.
• Candidate must be proficient in database management and the Google Suite.
• Knowledge of Veracross School Administration System and general understanding of query building is preferred.

How to Apply: Please submit your resume and cover letter through the application system here.

Summit School is an equal opportunity employer and encourages candidates from all backgrounds to apply. Applications will be reviewed as they are submitted.