Res. Hall Manager (No Room, Board) jobs in Fort Collins, CO

To ensure full consideration, applications must be received by 11:59pm (MT) on 12/20/2023.

Position Summary

The Business Operations Manager is a key position in UNC’s Administrative Service Center (ASC) model. The mission of the ASCs is to provide stakeholders with quality, timely and efficient services. ASCs will achieve this mission by utilizing technology, cultivating the skills of our staff and building strong relationships with campus stakeholders. ASCs will operate with the understanding that we live in a competitive environment and our goal is to ensure efficient and effective service.

ASCs provide support to UNC’s administrative divisions and academic colleges. ASCs reduce fragmentation in roles and emphasize specializations. In its basic form, the ASC team will consist of (1) a business operations manager, (2) a human resources specialist, (3) an accounting specialist, and (4) a communications specialist.

The Business Operations Manager will have primary responsibility for key business functions, including strategic budget management, enrollment analyses, coordination of faculty workload and overloads, accounting and transfer of Research Incentive funds and college endowment funds, and management of the FLAC payroll system. The Business Operations Manager will also coordinate various types of academic support, including course scheduling, coordination of faculty and course evaluations, and accreditation and curriculum support. 

Job Duties

Budget Manager (40%)
• Understand all components of the college operating budget spanning organizational units and
provide strategic budget planning.
• Coordinate the preparation and administration of annual operating budgets, forecasts, and multi-year
projections for use within the college and as a component of university-wide financial reporting and
modeling.
• Consult with deans and unit leaders to create budgets by line item and analyze in relationship to
anticipated revenue and expenditures.
• Track future year’s commitments from a budgetary perspective.
• Analyze, evaluate, and manage internal and external funding sources/budgets including state, academic course fee, foundation gift/grant, indirect cost allocation, self-supporting, and agency funds.
• Investigate, monitor, advise and recommend solutions for budgetary problems and procedures.
• Compile data to produce reports for division/college leadership regarding budget status.
• Prepare and submit budget revisions and corrections.
• Project expenses and financial feasibility for hiring proposals to assist leadership with faculty and staff
position management.
• Request Banner Finance security access and approve Insight security access for faculty and staff.
• Request new and update existing approval queues for college funds.
• Complete year-end budget analysis.
• Project expenses and financial feasibility for hiring plans and monitor accounts monthly.
• Assist with fiscal policy development within the division/college.
• Advise and coordinate with accounting specialists on college processes for purchasing and travel
requests, use of appropriate account and program codes and requests for journal entries.
• Advise and coordinate with human resources specialists on faculty and staff position requests, salary
analyses, labor distributions/redistributions, unit leader stipends, and adjunct and overload contracts.

Course Scheduling/Evaluation, and Enrollment Analysis (essential 20%)
• Understand the university course scheduling processes and provide expertise regarding course schedule data.
• Manage course schedules. Develop timelines and procedures for course scheduling. Ensure accurate and compliant course data entry.
• Create, maintain, and modify the master course schedule.
• Analyze unit schedules to ensure compliance with state and university scheduling policies.
• Analyze historical data and make recommendations to college leadership on enrollment trends as they relate to course schedules and staffing.
• Track and implement enrollment management recommendations and decisions.
• Track and update course override data to ensure the appropriate college, division, and department
receive generated student credit hours.
• Evaluate and process requests to add individuals to Canvas shells in compliance with the University’s LMS policy.
• Compile scheduled and special reports for analysis of course scheduling data.
• Monitor requests for pre-assigned classroom spaces to ensure there is a pedagogical, technological, equipment, or disability-related requirement.
• Create and deploy course evaluation surveys to gather instructional feedback utilized for faculty and program evaluation.

Faculty Load and Compensation Management (essential 30%)
• Create and generate workload spreadsheets for unit leaders to allocate faculty workload/overload and request adjunct payroll contracts.
• Analyze and verify workload and overload data to ensure that units allocated represent university and college workload policies and formulas; consult with unit leaders and dean to resolve discrepancies.
• Enter and track faculty workload data, overload payroll assignments, and adjunct payroll assignments in Banner.
• Coordinate with human resources specialists to resolve FLAC processing discrepancies.
• Consult with unit leaders to resolve discrepancies when faculty workload data and instructor
assignments on course schedule do not match; update instructor assignment for courses in Banner as needed.
• Analyze historical data and make recommendations to college leadership on faculty workloads.
• Coordinate and track faculty overload approval process in conjunction with dean and provost review/approval.

Faculty/Academic Data Management (essential 10%)
• Serve as Faculty Success college administrator, in conjunction with associate dean, utilizing app/platform to build schedules, templates, and workflows for units to complete annual/biennial/triennial reviews, and comprehensive reviews for pre-tenure, promotion, tenure, and post-tenure.
• Track faculty contractual agreements relative to onboarding commitments, reappointment,
evaluation/promotion/tenure schedules and sabbatical eligibility.
• Track faculty data for rank, promotion, tenure, and sabbaticals in Banner and request updates from HR when needed.
• Assist with program review scheduling, verification, and documentation.

Minimum Qualifications

1. Education:
Bachelor’s degree in the field of Business Administration or Accounting, or five years of office
management experience with a significant budgetary component in a college or university.

2. Experience:
Minimum of five years of progressively responsible related experience in a college or university.

3. Certification/Registration/Licensing:

4. Ability:
This position must have the ability to:
 Perform difficult, complex, and detailed clerical and administrative work with accuracy and speed.
 Analyze situations accurately and take appropriate action.
 Identify problems and recommend sound solutions.
 Communicate effectively in English both written and oral.
 Follow and give oral and written directions.
 Perform mathematical calculations with accuracy.
 Work independently with minimal supervision.
 Interpret, apply, and initiate University and IM&T policies and procedures.
 Maintain a cooperative working relationship with others.
 Interact with the public in a helpful, courteous, and friendly manner.
 Demonstrate sensitivity and respect for a diverse population.
 Organize information accurately and quickly.
 Work with multiple interruptions.

5. Special Considerations: 
This position must have knowledge of:
 Modern office methods and practices including bookkeeping and fiscal management
 Personal computer software programs including word processing, spreadsheet, workflow tools,
electronic markup, SharePoint, and Microsoft Teams.
 UNC applications including Banner (with associated modules such as FLAC), Insight, Digital
Measures, EvalKit, OnBase, Application XTender.

Benefits:
Benefits available include health, dental, vision, life and long-term disability insurance, as well as a selection of several defined contribution retirement plans for all full-time positions. Employees at UNC receive sick leave, and other leave options may be available based on position. Full-time employees are eligible to receive tuition waiver benefits, as well as dependents and spouses of UNC Employees who are employed at 0.5 FTE or above are eligible for undergraduate dependent tuition grants of up to 50%. These tuition grants will cover in-state tuition charges. Further requirements may exist. Other benefits may be available based on position.

About the College

The College of Education and Behavioral Sciences is at the center of excellence in professional preparation, research, and global educational leadership. Demonstrating our commitment to the University's state-mandated mission to prepare education professionals, we offer high-quality undergraduate and graduate programs on our main Greeley campus, our Denver/Lowry campus, as well as various locations across the state and online. For example, the Center for Urban Education in Denver uses innovative strategies to prepare early childhood, elementary and special education teachers for work in urban classrooms.

About UNC
The University of Northern Colorado is a public doctoral/research institution located in Greeley, Colorado. UNC’s commitment to education began in 1889 and continues to be a transformational force for our students. According to CollegeNet’s Social Mobility Index, UNC ranked #1 in social mobility (2022). UNC is also committed to providing our faculty and staff with the support they need to succeed as professionals, educators, and in life. Please visit UNC’s Career Hub,to learn more about UNC’s strategic plan, school programs, and employee benefits. Go Bears!

Commitment to Diversity, Equity, Inclusion, and Belonging
The University of Northern Colorado believes diversity, equity, inclusion, and belonging is the pathway to achieving an inclusive community and fostering a campus culture where everyone can thrive. UNC supports the growth of individuals who care about race, gender, sexual orientation, gender identity/expression, lifestyle, age, educational background, national origin, religion, or physical ability – to honor the intersectionality of our campus. Please visit UNC’s Career Hub to learn more about UNC’s commitment to diversity, equity, inclusion, and belonging.

Background Check
Satisfactory completion of a background check, educational check, and authorization to work in the United States is required after a conditional offer of employment has been made. The successful candidate must submit original transcripts within one (1) month of hire.

This position is contingent on funding from the Colorado State Legislature, approval by the Board of Trustees, and subject to the policies and regulations of the University of Northern Colorado.

Clery Act
In compliance with the Clery Act, the most recent University of Northern Colorado Annual Campus Security and Fire Safety Report is available online. A paper copy can be requested at the UNC Police Department. This report contains crime statistics and policy statements related to safety, conduct processes and Title IX investigations.

AAEO Employer
The University of Northern Colorado is an Affirmative Action/Equal Opportunity employer that is committed to a culturally diverse staff, faculty, and student body.

The University will not engage in unlawful discrimination in employment or educational services against any person because of race, color, religion, gender, age, national origin, disability, or veteran status. Veteran status and people with disabilities are encouraged to apply. It is the University’s policy to prohibit discrimination in employment or educational services on the basis of sexual orientation or political affiliation. The University will likewise take affirmative action to ensure that student applicants and enrolled students are treated during the enrollment at the University without regard to race, religion, gender, age, national origin, disability or veteran status. Such affirmative action shall include, but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising; layoff, retirement, or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Furthermore, the University will post in conspicuous places, notice setting forth the provisions of this University’s Equal Opportunity Policy.

Federal regulations require that the University of Northern Colorado retain all documents submitted by applicants. Materials will not be returned or copied for applicants.