Residential Administrator - Nursing Home jobs in Coachella, CA

JOB Overview:The Facility Administrator supports a team of community management staff through timely completion of assigned administrative and project duties.

Compensation: $20-22/hr.

FirstService Residential will compensate the successful candidate in accordance with the posted range. The salary or wage paid to the successful candidate will be commensurate with experience, education, and specific job responsibilities. For positions designated at a client's property, the salary or wage will also be premised upon the client's directive. The base pay range is subject to change and may be modified in the future

Your Responsibilities: include the following. Other requirements may be assigned.

• Take client calls and manage work order process, vendors, and client issues.

• Produce requested reports for board packets in a clean, orderly, and professional fashion.

• Provide "Buddy System" backup for assigned Buddy during absences.

• Consistent use and maintenance of Connect.

• Coordinate with assigned CM's to prepare monthly Outlook calendars for deadlines, reports, processes, and standing meetings.

• Review, input, separate and handle all mail for assigned CMs.

• Review and distribute assigned CM's In and Out Box/File daily.

• Fax and/or scan and email documents as requested by CMs.

• Update and generate all required association and management reports.

• Coordinate with Team Admin processing of all required minutes and newsletters.

• Coordinate all meeting logistics as required.

• Submit all charge-backs for association(s) monthly.

• Obtain bids for services and special projects and create RFP and comparison spreadsheets as requested by CM.

• Manage parking stickers, hang tags, pool keys, clubhouse reservations, web site, and safelisting for assigned properties.

• Act as backup when CM is on vacation, sick days, or out of office.

• Maintain community profile, portfolio, policy notebooks, association manuals and any annexation documents.

• Conduct occasional walkthroughs as agreed with Business Unit Leader not to exceed 6 hours/month.

• Organize and maintain all homeowner and administrative files & perform annual association file cleanout in accordance with company standardized hard copy and electronic system.

• Maintain an organized workspace according to company procedures.

• Change voice mail and apply out-of-office email greeting when out of the office.

• Greet walk-ins.

• Complete company training as assigned, attend all mandatory company functions and adhere to FirstService Residential Standards of Operation.

• Manage client meetings, site visits, meeting follow-up and overall processes for addendum accounts as assigned.

• Make payroll entries each day in accordance with employee handbook.

• Must have reliable transportation and be able to drive to other work locations
• Other duties as may apply from time to time be required.

• Plan and facilitate events

Skills & Qualifications:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to work under tight deadlines and consistently meet deadlines.

• Exhibit professionalism, professional attire and demeanor at all times.

• Maintain reliable transportation to assigned clients.

• Demonstrates effective communication skills consisting of oral, written and listening skills.

• Demonstrates problem-solving abilities.

• Ability to draft correspondence and respond to inquiries and client concerns effectively and independently.

• Must be proficient with computer programs needed for specific position including Microsoft Outlook, Word, Excel, and Power Point.

• Demonstrates organizational skills and ability to independently prioritize daily workload.

• Must have minimum typing speed of 40 WPM.

• Must work effectively with co-workers, customers and others by sharing ideas in a constructive and positive manner; listening to and objectively considering ideas and suggestions from others; keeping commitments; keeping others informed of work progress, timetables and issues; addressing problems and issues constructively to find

mutually acceptable and practical business solutions; addressing others by name, title or

other respectful identifier, and; respecting the diversity of our workforce in actions,

words and deeds.

EDUCATION and/or EXPERIENCE

• Must have a minimum of a GED or a High school diploma.

CERTIFICATES, LICENSES, REGISTRATIONS

• Valid Driver's License and State Mandated Vehicle Insurance

What We Offer:

• Medical, dental, and vision plans (full time and part time 30 hours)
• Part time 20 hours qualify for dental and vision
• 401K match
• Time off including vacation, sick, and company paid holidays
• Pet insurance available
• Verizon discount
• Tuition reimbursement
• Legal services
• Free emotional wellbeing and daily life assistance support for all associates
• Domestic partner coverage
• Health savings account
• Flexible spending account

About Us:

FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.

Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, and retirement benefits, career training, and support for continued professional development.

Experience exceptional service with a fulfilling career in property management with FirstService Residential.

To learn more about our company and culture, please visit www.fsresidential.com/california

Disclaimer

The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances. All offers of employment with FirstService Residential are contingent upon a satisfactory background check.