Retail Space Management Coordinator jobs in Provo, UT

Administrative Coordinator (Full Time)

Our growing group of construction companies is based in Utah County. We offer our employees a great and professional work environment. We are dedicated to providing a positive work-life balance, great teamwork, competitive pay, and the opportunity to excel and grow!

We believe our employees are the driving force to our success and work hard to give our employees an amazing work experience.

Benefits include Quarterly and Yearly Bonuses $$$, Health Insurance, Dental, Vision, Retirement Plan, Flexible Schedule, Professional Development Assistance, Paid Holidays, Generous Flex Time Off Plan, and 401(k) match.

As an Administrative Coordinator, you will play a crucial role in ensuring the smooth and efficient operation of the office. This multifaceted position combines the responsibilities of a receptionist, order desk coordinator, and employee support liaison. You will be the first point of contact for clients and visitors, manage orders and inventory, and provide essential support to both the office and its employees.

Key Responsibilities:

1. Receptionist Duties:
   • Greet and welcome visitors, clients, and employees in a friendly and professional manner.
   • Answer and direct incoming calls, taking messages or providing information as needed.
   • Manage the front desk area to ensure a clean and organized workspace.
2. Order Desk Coordination:
   • Process incoming orders and inquiries promptly and accurately.
   • Coordinate with suppliers and logistics to ensure timely delivery of products.
   • Maintain an organized system for order tracking and documentation.
3. Office Management:
   • Oversee general office maintenance and ensure a tidy and well-organized workspace.
   • Manage office supplies, restocking as necessary, and liaise with vendors for procurement.
   • Handle incoming and outgoing mail and packages.
4. Employee Support:
   • Assist employees with various administrative needs, such as travel arrangements, scheduling, and general inquiries.
   • Coordinate office events and celebrations, fostering a positive work environment.
   • Address and resolve employees' office-related concerns and requests.
5. Communication:
   • Serve as a central point of contact for internal and external communication.
   • Disseminate relevant information to employees, such as announcements, policy updates, and procedural changes.

Qualifications:

• Previous experience in a similar administrative or coordination role is required.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficient in office software (e.g., Microsoft Office suite).
• Ability to handle sensitive information with confidentiality.
• Spanish/English bilingual a plus but not a requirement.

Attributes:

• Customer-focused: Friendly and approachable, providing excellent service to clients and employees.
• Detail-oriented: Thorough and accurate in managing orders, scheduling, and office logistics.
• Proactive: Anticipates needs and takes initiative to address potential issues before they arise.
• Adaptable: Comfortable in a dynamic environment, able to juggle multiple tasks efficiently.

This role offers a fantastic opportunity for a proactive and organized individual to contribute to the overall success of our office operations. If you enjoy being at the heart of a busy and collaborative environment, we encourage you to apply for this dynamic position.

$18-20 DOE

We will review applications on an ongoing basis and contact qualified candidates for further consideration.