Retail Store Operations Administrator jobs in Riverside, CA

Key Responsibilities:

• Follow-Up with Sub-contractors on Invoices and Photos:
  • Maintain regular communication with subcontractors to ensure timely submission of invoices and required project photos.
  • Verify the accuracy and completeness of invoices before processing for payment.
  • Coordinate with subcontractors to resolve any discrepancies or issues related to invoicing or photo documentation.
  • Ensure compliance with company policies and procedures regarding invoicing and documentation requirements.
• Update Notes in Customer and Our Portal:
  • Accurately document project progress, communications, and any relevant updates in both customer-facing portals and internal systems.
  • Ensure all notes are detailed, organized, and easily accessible for reference by team members and stakeholders.
  • Collaborate with other team members to maintain consistency and accuracy in information across all platforms.
  • Proactively identify and address any discrepancies or inconsistencies in the notes to maintain data integrity.
• Fulfill Purchase Orders (PO) from Draft Status:
  • Review draft purchase orders to ensure completeness and accuracy of information, including pricing, quantities, and delivery details.
  • Coordinate with relevant departments or stakeholders to finalize and approve purchase orders for processing.
  • Monitor the status of purchase orders to ensure timely fulfillment and delivery of goods or services.
  • Address any issues or delays in the fulfillment process promptly and effectively to minimize disruptions to project timelines or customer satisfaction.
• Process Billing:
  • Execute billing procedures accurately and efficiently, adhering to established timelines and protocols.
  • Verify billing information against contractual agreements, purchase orders, and project documentation to ensure accuracy.
  • Generate invoices in accordance with customer requirements and billing schedules, applying any applicable discounts, taxes, or adjustments.
  • Coordinate with accounting or finance departments to resolve billing discrepancies or address customer inquiries in a timely manner.

Required Qualifications:

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to lift up to 15 pounds at times.

Benefits:

• Medical, dental, and vision insurance.
• 401(k) with employer match.
• 8 paid holidays.
• 6 days of paid time off (PTO).

Work Location: Corona, CA

Work Hours: 7:00 AM - 4:30 PM PT, Monday to Friday.

Salary Range: $18 - $22 per hour DOE.