Risk Management Director - Healthcare jobs in Gainesville, FL

I. HR / RM MANAGER

REVISED: 05/2024 EXEMPT PAYGRADE: 25

II. JOB DESCRIPTION:

This highly responsible administrative position oversees the duties and responsibilities pertaining to human resources and risk management and supervises any employee(s) in this division of the City Administrator’s Office. Areas of responsibilities include personnel administration, processing, and policy development; oversight of employee benefit programs including various employee insurance and pension benefit plans; worker’s compensation insurance policies, claims reporting and monitoring; risk management liability policies, claims reporting and monitoring; and employee record retention in compliance with state and federal guidelines. This position is hired by and reports to the City Administrator.

III. ESSENTIAL JOB FUNCTIONS:

1. Coordinates recruitment, selection, retention and tracking of personnel including their benefits and job-related requirements; processes employee ID cards and door access rights; processes all paperwork for exiting or terminated employees; responds to miscellaneous requests for personnel related information.

2. Coordinates with area agencies to obtain full benefit of all available work-related assistance to the City; assists with program development to utilize area resources in the City workforce; reviews applications for volunteer and summer student positions; forwards information to appropriate department head for review and selection.

3. Coordinates with department heads and finance in preparation of the annual payroll and benefits budgets; processes employee increases, deductions and miscellaneous benefits in accordance with current city policy; processes and distributes annual W-2’s; processes annual ACA report; assists Finance Department in gathering information for annual audits.

4. Reviews and recommends to the City Administrator various changes in personnel policies and procedures as needed.

EMPLOYEE BENEFITS PROGRAM:

1. Oversight of employee benefits administration; coordinates with City’s Agent of Record to recommend health, vision and dental insurance policies that are beneficial to the employee and cost effective for the City; coordinates with agents for the miscellaneous employee paid insurance coverages; assists employees with questions whenever possible.

2. Oversees any employee programs, such as participation in annual United Way programs, holiday luncheon and open enrollment.

WORKER’S COMPENSATION INSURANCE:

1. Processes all claims and first report of injuries for worker’s compensation in compliance with current policy and regulations; corresponds and coordinates with City’s worker’s compensation legal counsel to schedule any meetings involving City personnel that involve negotiations and / or litigation.

2. Assists employee, worker’s compensation insurance carrier and doctors in questions regarding workman's compensation related forms and reports.

3. Responsible for Safety Committee meetings to ensure that the meetings are held in compliance with workers compensation discount prerequisites; prepares agendas and minutes; chairs the meetings; coordinates, monitors any safety grants; processes necessary paperwork.

RISK MANAGEMENT LIABILITY POLICIES:

1. Coordinates all liability insurances, including an annual review of coverages, with the City’s Agent of Record to ensure that policies are current and adequate to meet the city’s needs; recommends adjustments as needed.

2. Oversees the processing of all claims for liability insurances; works closely with the carriers, adjusters and legal staff, and appropriate City personnel to resolve issues.

EMPLOYEE RECORD RETENTION:

1. Oversees the maintenance of all employee personnel and related files in accordance with state and federal guidelines and regulations.

SUPERVISORY / ADMINISTRATIVE:

1. Trains and supervises staff in the HR/RM office, giving guidance and direction in work assignments; monitors progress and completes evaluations; administers disciplinary action, if needed, in accordance with City’s Human Resource Manual and applicable state and federal guidelines.

2. Confers with Department Heads regarding personnel related issues including adherence to personnel policies as well as federal and state guidelines.

3. Coordinates or oversees the coordination of necessary training for employees.

4. Insures the personnel records are maintained in accordance with current state and federal guidelines.

IV. NONESSENTIAL JOB FUNCTIONS:

1. Attends Police Pension Board meetings to respond to questions if needed and stay current with the Police Officer’s Defined Benefit Retirement Plan activity and any proposed changes.

2. Maintains FDLE IT security clearance for access to secure and confidential information on the City’s technology infrastructure.

3. Updates City Administrator in a timely manner on all pertinent information.

4. Any other duties as assigned or necessary.

V. FUNCTIONS AND ACTIVITIES FOR EACH ESSENTIAL JOB FUNCTION: Temporary modifications to provide reasonable accommodations do not waive any essential functions of the job requirements.

This employee must be capable of accomplishing the following tasks: sitting for lengthy periods at a computer; working with frequent interruptions to provide assistance to employees, department heads, elected officials, citizens or vendors; moving, bending, stretching and reaching to access records and files; writing legibly and neatly to complete various forms; using manual dexterity and eye coordination for use in computer data entry and calculator manipulations; visually auditing various reports and computer print outs for accuracy; thinking and working independently; communicating clearly and courteously in person, over the telephone and in typed correspondence form; may work varied hours to accommodate deadlines, emergencies or meetings.

VI. WORK ENVIRONMENT:

This position, in conjunction with the City Hall operations, normally works a four ten-hourday work week from Monday through Thursday.

This position has a private office in the City Hall Building. Most of the job functions are performed during the normal work day but may require after hours work to complete projects and meet deadlines. However, this is an “exempt” position under FLSA definitions and paid a flat salary regardless of hours worked, except when in an emergency situation as defined in the City’s Disaster Preparedness Manual. Equipment used includes a variety of modern office equipment including access to the city’s computer system and software, shared office equipment and standard office supplies.

VII. SERVICE:

1. Reports to work at the assigned time, appropriately dressed, and proceeds with job function unless otherwise directed.

2. Direct contact with citizens and vendors in person, over the telephone, and through written correspondence.

3. Direct contact with employees of other departments, in person, over the telephone, and through written correspondence.

4. Direct contact with other governmental agencies and private institutions over the telephone and through written correspondence.

5. Must communicate clearly and courteously to assist others in person, by phone and through written correspondence.

VIII. MINIMUM SKILLS AND EXPERIENCE:

1. Proficient in common computer programs such as Excel, Word, and Outlook as well as the ability to become proficient in the city’s integrated computer software and other miscellaneous programs.

2. Ability to operate common office equipment.

3. Ability to work effectively and courteously with the public, department heads and other employees.

4. Ability to read and follow complex written and oral directions.

5. Ability to read and understand various manuals as well as state and federal regulations and guidelines.

6. Ability to perform a variety of clerical procedures as well as compose effective and accurate correspondence, reports and similar materials.

7. Ability to work with detailed financial data and audit mathematical calculations and payroll reports for accuracy.

8. Ability to work under and cope with occasional stress associated with meeting multiple deadlines.

9. Knowledge of federal regulations regarding employment, disabilities, discrimination, and wage and hour laws.

10. Knowledge of City codes, Florida sunshine, ethics, and public records retention and destruction laws.

IX. MINIMUM QUALIFICATIONS:

1. Bachelor’s degree in human resources or risk management;

2. PHR, SPHR or Public Personnel Certification preferred in addition to the degree;

3. Eight to ten years increasingly responsible experience in the area of human resources and risk management, preferably in local government;

4. Or any equivalent combination of education and experience.

X. PROFESSIONAL LICENSES:

Current Florida Driver's License, if required for occasional out of office duties. Florida Notary Public

XI. RESIDENCY REQUIREMENT:

No residency requirement.

XII. SAFETY EQUIPMENT:

None provided; must have ability to locate and operate city hall fire extinguishers.

XIII. CITY VEHICLE:

Not assigned, but vehicle available.

XIV. NOTE:

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change (i.e.: emergencies, changes in personnel, workload, rush jobs, or technological developments).

Job Type: Full-time

Pay: $77,747.00 - $116,621.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Experience level:

• 8 years

Schedule:

• 10 hour shift

People with a criminal record are encouraged to apply

Ability to Relocate:

• Belleview, FL 34420: Relocate before starting work (Required)

Work Location: In person