Sales Administration Director jobs in Lawrence, MA

Gloucester Marine Genomics Institute (GMGI) addresses critical challenges facing our oceans, human health and the environment through innovative scientific research and education. By bringing world-class science and transformative workforce development to Gloucester’s historic waterfront, GMGI is catalyzing the regional economy.

Founded in 2013, a strategy triad guides our work and includes: a state-of-the-art research institute where we conduct marine research powered by genomics; the Gloucester Biotechnology Academy (Academy), a hands-on vocational program which trains young adults to become biotech and biomanufacturing lab technicians; and our science community, expanding the local economy as we build a vibrant science hub on Cape Ann. GMGI is in a high-growth mode with a fantastic team ready to lead the organization into its next chapter.

Reporting to the Executive Director, the Director of Finance and Administration is a part of the senior leadership team and collaborates with our active Board of Directors. The successful candidate will be a hands-on manager leading the organization’s finance, accounting, budgeting, and additional administrative areas. The Director of Finance plays a critical role as GMGI continues to enhance its quality program, build capacity and achieve ambitious goals. This is a tremendous opportunity for a finance and operations leader to maximize and strengthen the internal capacity of a rapidly growing, high-impact organization.

Essential Areas of Responsibility

Financial Management

• Provide accurate and timely financial reports and analysis for the internal management team and Board of Directors.
  • Communicate, collaborate and present effectively critical financial matters to GMGI’s Board of Directors, participating in bi-monthly Board meetings and committee/subcommittee meetings.
  • Lead periodic Audit, Finance and Risk Committee meetings of the Board together with the Committee Chair.
• Oversee and implement yearly and ongoing budgeting process in conjunction with the Executive Director, including monthly review and monitoring. Provide finance support for new program development activities.
  • Manage organizational cash flow and forecasting.
• Supervise the Accounting and Operations Manager, and related workflow including cash receipts, disbursements, payroll, monthly closings, and other general accounting functions.
• Ensure a clean annual audit process and tax return preparation.
  • Ensure ongoing compliance with the Academy’s annual financial reporting requirements for state licensing.
• Manage the organization’s grant contract management and financial management systems, ensuring adequate external reporting to granting agencies and effective internal reporting and cost management.
• Update, implement, and ensure effective internal controls and procedures.

Facilities, Technology & Administration

• Manage and ensure maximum efficiency of GMGI’s risk management and insurance programs.
• Oversee, with Executive Director, administration functions including benefits evaluation and administration.
• Coordinate with IT vendor and oversee organization’s IT needs.
• Lead administrative functions including facilities management to ensure efficient and consistent operations as the organization scales.

Qualifications

• A Bachelor’s degree in accounting or business is required, and an MBA/CPA or related degree is highly beneficial.
• 7-10 years of professional experience with broad financial and operations management experience.
• Work in a non-profit setting is valued with expertise in non-profit accounting and budgeting.
• Strong analytical skills, leadership and management with a demonstrated ability to communicate effectively, motivate and collaborate with others.
• Ability to design, create and implement operational systems, policies and procedures.
• Technology savvy with knowledge of accounting and reporting software.
• Highly self-motivated, team player with positive attitude and sense of humor.

Work Environment and Other Requirements

The Director of Finance and Administration is based at GMGI headquarters located in the heart of the historic harbor, at 417 Main Street, Gloucester, MA, and has one direct report. A generous benefits package is provided and salary is commensurate with experience and other qualifications.

GMGI is proud to be an equal opportunity employer, and all aspects of employment are based on merit, competence, performance and business need. In addition to researching diversity in our oceans, GMGI is committed to supporting diversity in our workforce and classrooms. We know that varied backgrounds and experiences stimulates discussion and new ideas. We are taking action on diversity, equity and inclusion by providing training opportunities to increase self-awareness as an organization and building a team of staff and students from uniquely different backgrounds. Our culture is built on innovation, collaboration and a shared desired to impact our community.