Sales Administration Director jobs in Milwaukee, WI

Description

POSITION SUMMARY:

Under the direction of the Executive Director, and in accordance with Association policies, the Branch Administration Director is responsible for providing support to the Executive Director in the areas of Board relations and communication, fundraising and special events and overall branch staff management. Also directs human resources functions at the branch, including new hire process and onboarding, payroll, handbook interpretation, HRIS system maintenance, job postings, leave management and work comp reporting. This position requires exceptional organization and communication skills.

ESSENTIAL FUNCTIONS:

1. Assist the Branch Executive Director with the Annual Fundraising Campaign, branch special events and all efforts related to fulfilling the mission of the YMCA.
2. Provide administrative support to the Branch Executive Director. Coordinate board relations, meeting calendar, minutes and organize committee meetings.
3. Work closely with Branch Executive to be a staff resource, decision maker and trusted leader in the absence of the Executive Director.
4. Serve as the branch staff liaison to the association membership and marketing cabinet to organize information and communicate meeting outcomes to branch staff.
5. Attend and provide leadership to the association business services cabinet meetings.
6. Be the branch lead person in all matters related to human resources including handbook and benefit policy interpretation.
7. Ensure accurate, thorough, and timely completion of necessary paperwork for all new hires and onboarding.
8. Certify that employee changes are timely, accurate and address any omissions, concerns, or errors with hiring manager for resolution.
9. Review payroll related transactions for accuracy and completeness; work to address issues prior to payroll deadlines.
10. Maintain accurate records within HRIS system and payroll.
11. Manage sensitive, confidential information with discretion.
12. Assist with annual benefit open enrollment and benefit enrollment for full-time staff.
13. Ensure that branch marketing needs are organized and communicated to the Association Marketing team through cabinet involvement.
14. Manage branch accounts receivables. Ensures timely deposits of all cash.
15. Oversee office functions such as petty cash, office equipment and supplies, etc.
16. Model relationship-building skills in all interactions.
17. Serve as member of branch leadership team providing support as a manager on duty
18. Perform other duties as assigned.

Qualifications

EDUCATION AND EXPERIENCE:

1. Bachelor's degree in related field or equivalent preferred.
2. Two years or more related administrative or office management experience preferred.
3. Understanding of basic human resources policies and employment law.
4. Ability to manage sensitive, confidential information with discretion.
5. Experience with standard business software and office machines.
6. Proficiency in Microsoft Word and Excel.
7. Experience with social media applications.
8. Strong organizational abilities as well as oral and written communication skills.