Sales Administration Director jobs in San Jose, CA

Job Summary

Responsible for administrative, operational, and financial support of a growing technology organization. Key member of the administrative decision-making and planning team

Duties/Responsibilities:

·       Maintain organization’s administrative policies and procedures and perform related duties as assigned.

Finance:

·       Finance P&L analysis, cash flow forecasting

·       Provides financial information and forecasting reports to management by researching and analyzing accounting data

·       Accounts receivable (AR) – Ensure customer invoices are distributed in a timely manner, PO balances are current, and communicated to sales team. Maintain AR reports and payments and conduct collection. 

·       Accounts Payable (AP) – Ensure invoices are reviewed, entered, and processed for on time payment.

·       Manage new vendors and record necessary information for annual 1099 distributions

HR:

·       Manages entire employee experience, from the moment an individual applies to a position, to onboarding, employment, and separation.

·       Manage employee compensation and Employee Benefits 

·       Collaborates with other management staff to review and execute the annual Open Enrollment

·       Collaborates with all management staff to identify and deliver the required administrative support operations for the organization.

·       Ensures organizations compliance with applicable employment laws 

·       Develops, directs, and coordinate the implementation of employment law (updates), goals, objectives, policies, procedures, and work standards

Required Skills/Abilities:

·       Thorough understanding of, or ability to learn quickly, payroll and accounting system(s), recordkeeping systems, management information systems, and related protocols used in the organization.

·       Excellent verbal and written communication skills.

·       Professional and tactful interpersonal skills with the ability to interact with a variety of personalities.

·       Strong leadership and supervisory skills

·       Excellent organizational skills and attention to detail.

·       Excellent time management skills with proven ability to meet deadlines.

·       Extremely proficient with Microsoft Office Suite, Google office or related software

·       Able and willing to learn new systems and apps such as Rippling, Betterment, Docsend…

Education and Experience:

·       Bachelor’s degree in Business Administration or related field required.

·       Minimum five years of experience in administration, including three to five years in accounting and in a supervisory capacity, required.