Position Type:
Secretarial/Clerical/Administrative Assistant - 12-Months
Date Posted:
1/26/2024
Location:
Pottsgrove High School
Closing Date:
02/09/2024
The Pottsgrove School District is currently seeking applicants for an immediate vacancy for Secretary to the High Principal.
PRIMARY DUTIES AND RESPONSIBILITIES:
Maintain communication with the Principals, staff, students, parents, and community.
Perform other duties as assigned by the High School Principal.
Maintain on-going roster of faculty members covering café duty relief and study hall relief.
Coordinate communications during fire drills, bomb threats and all other emergency drills.
Maintain the substitute teacher package; coordinate daily for high school staff schedules and coverage.
Update the high school faculty manual for staff each summer.
Maintain confidential employee records, updating address, telephone number, name change, as necessary.
Process working papers for students within the district, as well as for some private school students.
Perform clerical duties including but not limited to answering the phone, opening and distributing mail, scheduling appointments and interviews, typing documents, and filing.
Prepare programs for graduation and commencement ceremonies including ordering diplomas.
Prepare scholarship letters and checks twice yearly for recipients.
Prepare teacher evaluations and observations for the principal.
Enter the budget for the high school including general supply orders and bids.
Ensure smooth operation of the high school office and staff.
Serve as bookkeeper and maintain activity accounts for all high school clubs, athletics, classes; responsible for checkbook, receipts and board reports.
QUALIFICATIONS:
High School diploma required
One (1) year office experience preferred
Submission of pre-employment medical examination (Section 148 of the Pennsylvania School Code)
Submission of a report of criminal history record from the Pennsylvania State Police (Section 111 of the Pennsylvania School Code)
FBI Criminal History Record
Submission of a clearance report from the Pennsylvania Department of Public Welfare in accordance with Act 151 of 1994
Schedule: 7:00 AM - 3:00 PM
PAY: $19.53/hour
HOURS: Monday through Friday, 7.5 hours per day
Pottsgrove School District is an equal Opportunity Employment Educational Organization
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