Secretary jobs in Austin, TX

JOB DESCRIPTION:
Performs advanced consultative services and technical assistance work to election officials statewide related to voter registration and election administration issues and responsibilities. Work involves planning, developing, and implementing the TEAM system program and providing consultative services and technical assistance to election staff, government agencies, and election and party officials. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.
EXAMPLES OF WORK PERFORMED:

• Acts as both administrative and technical support for election officials across the state in the areas of troubleshooting, training, and other detail-oriented projects.
• Answers calls and letters from both public and county personnel regarding correct procedures and statutory requirements on voter registration and election administration.
• Works with various computer software applications, including but not limited to Excel, PowerPoint, Word, and Access.
• Assists in developing policy and procedure manuals and training materials and preparing justifications for the implementation of procedural or policy changes.
• Assists with preparing and reviewing literature, statutes, rules, and/or policies.
• Provides technical validation and input on TEAM system changes.
• Works with program staff in determining trends and resolving technical problems.
• Assists with the review of program area operations to identify areas in need of change and assists with the development of plans to improve or address areas of concern.
• Prepares reports, including summaries of findings, conclusions, recommended revisions, and other working papers regarding projects assigned by management.
• Responsible for training election officials across the state.
• Performs related work as assigned.

REQUIRED QUALIFICATIONS:

• Graduation from an accredited four-year college or university with major course work in a field relevant to the assignment is preferred. Experience and education may be substituted for one another.
• A minimum of two years of clerical, secretarial, or administrative work experience dealing with the public sector or large organizations.
• Working knowledge of Microsoft Word, Excel, PowerPoint and Access.

PREFERRED QUALIFICATIONS:

• Experience with local, state and federal laws related to the program area.
• Experience with administration of program systems and/or applications.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Ability to communicate effectively both orally and in writing.
• Ability to analyze, interpret, compile data, and pay close attention to detail.
• Ability to work under pressure and meet deadlines.
• Skill in use of personal computers and software, including developing and maintaining computerized database applications (Word, Excel, PowerPoint, and Access).
• Ability to set up and maintain complex filing and tracking systems.

Program Specialist V
Elections – TEAM

• Skill in scheduling and coordinating meetings.
• Ability to work independently and operate effectively within established guidelines.
• Ability to work as a member of a team and be an effective team player.
• Must be willing to work overtime as required.

This job description reflects management's assignment of essential functions and position responsibilities. Nothing in this job description restricts management's rights to assign or reassign duties and responsibilities to this job at any time.

REQUIRED QUALIFICATIONS:

• Graduation from an accredited four-year college or university with major course work in a field relevant to the assignment is preferred. Experience and education may be substituted for one another.
• A minimum of two years of clerical, secretarial, or administrative work experience dealing with the public sector or large organizations.
• Working knowledge of Microsoft Word, Excel, PowerPoint and Access.

PREFERRED QUALIFICATIONS:

• Experience with local, state and federal laws related to the program area.
• Experience with administration of program systems and/or applications.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Ability to communicate effectively both orally and in writing.
• Ability to analyze, interpret, compile data, and pay close attention to detail.
• Ability to work under pressure and meet deadlines.
• Skill in use of personal computers and software, including developing and maintaining computerized database applications (Word, Excel, PowerPoint, and Access).
• Ability to set up and maintain complex filing and tracking systems.

Program Specialist V
Elections – TEAM

• Skill in scheduling and coordinating meetings.
• Ability to work independently and operate effectively within established guidelines.
• Ability to work as a member of a team and be an effective team player.
• Must be willing to work overtime as required.

This job description reflects management's assignment of essential functions and position responsibilities. Nothing in this job description restricts management's rights to assign or reassign duties and responsibilities to this job at any time.