Secretary to Chief Executive Officer provides administrative support in a variety of functions to the Chief Executive Officer that are focused on increasing the efficiency of the executive. Reviews, prioritizes, directs and delegates a wide variety of complex and confidential requests that are presented to the executive for consideration. Being a Secretary to Chief Executive Officer summarizes, prioritizes, and researches information into a concise and usable format for the executive to review. Responds to or routes priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of the executive. Additionally, Secretary to Chief Executive Officer creates or directs creation of reports, charts, budgets and other presentation materials for the executive. Coordinates high level projects, travel arrangements, and meetings. May plan and schedule work and direct other staff to deliver support. Has a broad knowledge and understanding of the company's operations and business objectives. Requires an associate degree or its equivalent. Typically reports to the CEO. The Secretary to Chief Executive Officer contributes to moderately complex aspects of a project. Work is generally independent and collaborative in nature. To be a Secretary to Chief Executive Officer typically requires 4 to 7 years of related experience. (Copyright 2024 Salary.com)
PURPOSE OF THE JOB: Provide administrative support to Jake’s Place staff in order to insure that efficient, cost effective, and timely services are provided to individuals and families in the Bristol Bay region.
QUALIFICATIONS:
1. High school diploma or equivalent required. Two years college-level business courses, plus two years secretarial experience, preferably in a health care facility required.
2. Intermediate or advanced skills in areas of accounting, business English and software programs required.
3. Must be able to communicate in a professional manner both verbally and in writing, including ability to take minutes of complex meetings.
4. Must be organized, dependable and able to work with minimal supervision towards the goals and objectives of the program.
5. Must be able to handle non-routine situations with sensitivity for clients and their families in a variety of cultural settings.
6. Familiarity with office equipment and Microsoft Office (Word, Excel, PowerPoint) required. Typing speed, 55 WPM required.
7. Complete confidentiality of patient and business information required.