Secretary to Chief Executive Officer jobs in Bakersfield, CA

Secretary to Chief Executive Officer provides administrative support in a variety of functions to the Chief Executive Officer that are focused on increasing the efficiency of the executive. Reviews, prioritizes, directs and delegates a wide variety of complex and confidential requests that are presented to the executive for consideration. Being a Secretary to Chief Executive Officer summarizes, prioritizes, and researches information into a concise and usable format for the executive to review. Responds to or routes priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of the executive. Additionally, Secretary to Chief Executive Officer creates or directs creation of reports, charts, budgets and other presentation materials for the executive. Coordinates high level projects, travel arrangements, and meetings. May plan and schedule work and direct other staff to deliver support. Has a broad knowledge and understanding of the company's operations and business objectives. Requires an associate degree or its equivalent. Typically reports to the CEO. The Secretary to Chief Executive Officer contributes to moderately complex aspects of a project. Work is generally independent and collaborative in nature. To be a Secretary to Chief Executive Officer typically requires 4 to 7 years of related experience. (Copyright 2024 Salary.com)

Recently Added Secretary to Chief Executive Officer jobs

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Executive Secretary, Office of Instruction
  • Kern Community College District
  • Bakersfield, CA FULL_TIME


  • Executive Secretary, Office of Instruction

    Kern Community College District



    Salary: $3,827.80 - $5,408.58 Monthly

    Job Type: Full Time

    Job Number: FY23-2400726

    Location: Bakersfield, CA

    Department:

    Basic Function

    Under the direction of an assigned supervisor, perform a variety of highly responsible secretarial and administrative duties; provide information and assistance to the public.

    Representative Duties

    Participate and assist in the administration of the office; research, compile, analyze and summarize data for special projects and various comprehensive reports; prepare or direct the preparation of annual, quarterly and administrative reports; prepare minutes of meetings; supervise the ordering and storage of office supplies. E
    Maintain appointment schedules and calendars for executive staff members and other office staff; schedule and arrange travel itineraries and reservations; coordinate activities with other departments, division chairs, the public and outside agencies. E
    Serve as receptionist for assigned office; screen calls, visitors and mail; respond to sensitive requests for information and assistance; interpret district policies, rules and regulations in response to inquiries and complaints; resolve student concerns and complaints; refer inquiries as appropriate. E
    Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for budget items. E
    Initiate and maintain a variety of files and records for information related to the office; maintain manuals and update resource materials. E
    Type and assemble reports, manuals, newsletters and other materials and distribute to staff; attend, take, prepare and distribute minutes of board and committee meetings as directed. E
    Assign, direct and review the work of staff involved in secretarial and clerical duties of the office; review work for accuracy.
    Type and proofread a wide variety of reports, letters, memoranda and statistical charts; type from rough draft, verbal instructions, transcribing machine recordings or dictation; independently compose correspondence related to assigned responsibilities.
    Exercise functional and technical direction over clerical staff.
    Perform related duties as assigned.

    Minimum Qualifications
    Any combination equivalent to:
    Graduation from high school supplemented by specialized secretarial or office training and four years of increasingly responsible secretarial experience.

    Knowledge and Abilities
    KNOWLEDGE OF:
    Basic principles and practices of fiscal, statistical and administrative research and report preparation.
    Correct English usage, spelling, grammar and punctuation.
    Rules, regulations, policies and procedures of the community college system.
    Modern office procedures, methods and equipment.
    Public relations techniques.
    Operation of a computer terminal and specified software such as word processing and spreadsheets.
    Business letter writing and basic report preparation.
    Record-keeping techniques.
    Principles and practices of providing work direction and guidance.

    ABILITY TO:
    Interpret and apply office policies and procedures.
    Work cooperatively with other departments, offices, instructors, students and outside agencies.
    Perform responsible secretarial work involving the use of independent judgment and personal initiative.
    Understand the organization and operation of the district and of outside agencies as necessary to assume assigned responsibilities.
    Analyze situations carefully and adopt effective courses of action.
    Research, compile, analyze, interpret and prepare a variety of fiscal, statistical and administrative reports.
    Maintain confidential data and information for executive staff.
    Independently prepare correspondence and memoranda.
    Operate a variety of office equipment including a fax machine, copier and multi-line phone.
    Provide work direction and guidance to assigned staff.
    Operate a computer terminal and specified software such as word processing and spreadsheets.
    Communicate effectively both orally and in writing.
    Establish and maintain cooperative and effective working relationships with others.

    SALARY RANGE$ 3,827.80 - $ 5,408.58 monthlyMaximum Entry Level Salary: $4,021.58 monthly SPECIAL INSTRUCTIONSFirst Review of Applications: Complete application packets will be accepted until the position is filled; but those received by March 18, 2024, are assured consideration. The College reserves the right to extend time limits or reinitiate the recruitment/selection process at any point. Completed application packet MUST include:
    • Completed Online Application for Employment form
    • Current resume
    • Letter of interest (Cover Letter)
    • List of five (5) professional references - Listed on application form
    It is the applicant's responsibility to redact (or remove) any personal information from all documents prior to uploading. This includes Social Security Numbers, Date of Birth, and any photos of the applicant.
    Foreign Degree: Applicants with foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC. (ACEI). A copy of the evaluation must be submitted with your on-line application.
    Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements. Note: The District is strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District encourages a diverse pool of applicants and does not discriminate on the basis of national origin, religion, age, gender, gender identity, gender expression, race or ethnicity, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or because he/she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices.
    The District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission.



    All applicants must apply online at . Emails will not be accepted.




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  • 19 Days Ago
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K
Chief Financial Officer - SCPMG
  • Kaiser Permanente
  • Bakersfield, CA OTHER
  • Job Summary: Under the direction of the SCPMG Leadership, is responsible for developing SCPMG financial targets and operating Budgets within the SA Division/Regional Targets. In collaboration with the...
  • 3 Days Ago
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K
Executive Secretary, Government Relations & Development
  • Kern Community College District
  • Bakersfield, CA FULL_TIME
  • Executive Secretary, Government Relations & DevelopmentKern Community College DistrictSalary: $3,827.80 - $5,408.58 MonthlyJob Type: Full TimeJob Number: FY23-2400695Location: Bakersfield, CADepartmen...
  • 23 Days Ago
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Chief Financial Officer - B2B EXIT & B2B CFO
  • B2B CFO
  • Bakersfield, CA FULL_TIME
  • Seeking An Experienced CFO Are you a driven and entrepreneurial CFO with experience in helping business owners improve their business? Would you like to guide business owners in selling or buying priv...
  • 1 Day Ago
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Chief Financial Officer - B2B EXIT & B2B CFO
  • B2B CFO
  • Porterville, CA FULL_TIME
  • Seeking An Experienced CFOAre you a driven and entrepreneurial CFO with experience in helping business owners improve their business? Would you like to guide business owners in selling or buying priva...
  • 1 Month Ago
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KCERA Deputy Chief Legal Officer / KCERA Senior Deputy Chief Legal Officer
  • Kern County
  • Bakersfield, CA FULL_TIME
  • This is a continuous recruitment and may close at any time without notice. Salary:KCERA Deputy Chief Legal Officer: $5,142.62 - $6,145.91, paid bi-weeklyKCERA Senior Deputy Chief Legal Officer: $5,972...
  • 21 Days Ago
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0 Secretary to Chief Executive Officer jobs found in Bakersfield, CA area

K
Executive Secretary, Government Relations & Development
  • Kern Community College District
  • Bakersfield, CA
  • Salary: $3,827.80 - $5,408.58 Monthly Location : Bakersfield, CA Job Type: Classified Job Number: FY23-2400695 College: ...
  • 4/18/2024 12:00:00 AM
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B
HR Director
  • Brookdale Senior Living
  • Bakersfield, CA
  • HR Director Overview Voted by Newsweek in 2024 as one of America's Greatest Workplaces for Diversity Make Lives Better I...
  • 4/18/2024 12:00:00 AM
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G
Head of Service/Director of Mental Health
  • Global Family Care Network
  • Bakersfield, CA
  • Global Family Care Network, Daughter Project Girls Home Bakersfield, CA, USA Organization Global Family Care Network is ...
  • 4/18/2024 12:00:00 AM
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H
General Dentist
  • Hiring Now!
  • Bakersfield, CA
  • Overview: Our General Dentists perform a variety of preventative, restorative, endodontic, and surgical procedures that ...
  • 4/18/2024 12:00:00 AM
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C
Database Administrator
  • Calance
  • Bakersfield, CA
  • The Database Administrator will be responsible for maintaining and enhancing our database systems' performance, security...
  • 4/18/2024 12:00:00 AM
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C
Director of Health & Safety
  • Central Valley Search Partners
  • Bakersfield, CA
  • Central Valley Search Partners is working on behalf of our client, a well-established Farming Operation who is seeking a...
  • 4/18/2024 12:00:00 AM
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A
Office Administrator
  • Atlas-water
  • Bakersfield, CA
  • Job Summary Under the general direction of the Chief Executive Officer, the Office Administrator will perform highly res...
  • 4/16/2024 12:00:00 AM
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A
Office Administrator
  • Atlas-Water
  • Bakersfield, CA
  • Job Summary Under the general direction of the Chief Executive Officer, the Office Administrator will perform highly res...
  • 4/14/2024 12:00:00 AM
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About Bakersfield, California

Bakersfield is a city in and the county seat of Kern County, California, United States. It covers about 151 sq mi (390 km2) near the southern end of the San Joaquin Valley and the Central Valley region. Bakersfield's population is around 380,000, making it the 9th-most populous city in California and the 52nd-most populous city in the nation. The Bakersfield–Delano Metropolitan Statistical Area, which includes all of Kern County, had a 2010 census population of 839,631, making it the 62nd-largest metropolitan area in the United States. The more built-up urban area that includes Bakersfield and...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Secretary to Chief Executive Officer jobs
$78,623 to $108,227
Bakersfield, California area prices
were up 2.5% from a year ago
View detail

What does a Secretary to Chief Executive Officer do?

Secretary to Chief Executive Officer in Dillingham, AK
Collect and assemble data and background materials for a variety of reports and business plans.
December 03, 2020
Compile, organize and may present data for special projects.
December 22, 2020
Demonstrates good judgment in the prioritization of large volumes of work.
December 24, 2020