Secretary to Chief Executive Officer provides administrative support in a variety of functions to the Chief Executive Officer that are focused on increasing the efficiency of the executive. Reviews, prioritizes, directs and delegates a wide variety of complex and confidential requests that are presented to the executive for consideration. Being a Secretary to Chief Executive Officer summarizes, prioritizes, and researches information into a concise and usable format for the executive to review. Responds to or routes priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of the executive. Additionally, Secretary to Chief Executive Officer creates or directs creation of reports, charts, budgets and other presentation materials for the executive. Coordinates high level projects, travel arrangements, and meetings. May plan and schedule work and direct other staff to deliver support. Has a broad knowledge and understanding of the company's operations and business objectives. Requires an associate degree or its equivalent. Typically reports to the CEO. The Secretary to Chief Executive Officer contributes to moderately complex aspects of a project. Work is generally independent and collaborative in nature. To be a Secretary to Chief Executive Officer typically requires 4 to 7 years of related experience. (Copyright 2024 Salary.com)
GENERAL FUNCTION:
Under the immediate supervision of the CEO, executes and manages the financial and accounting processes for a smaller, established, and growing company in the Columbia, SC metropolitan area. The person will have the ability to architect teams, process, and structure to support growth. The CFO must have ability to navigate and support our efforts to obtain capital to grow. Initial title would be Controller with a desire to see the selected person promoted to Chief Financial Officer. Included would be a 33 – 50% bonus potential, car allowance, and cell phone expense. Benefits are available immediately as well.
SPECIFIC RESPONSIBILITIES:
Finance / Accounting
· Oversees accounts payable, accounts receivable, cash requirements and check processing.
· Handles and reconciles all checking accounts and credit card accounts.
· Participates in period-end closing process.
· Prepares and maintains internal reporting.
· Tracks and reports on operational performance benchmarks and actual results for weekly scorecard. Performs trend analysis on bench marking data.
· Maintains internal accounting controls to ensure professional and secure handling of company’s finances.
· Serves as finance office liaison with closing attorney, contract administrator and customers for deposits, wires, HUD postings, etc.
· Manages the accounting software for the company.
· Creates, manages, and continually improves the rebate program with company vendors.
· Responsible for the prototyping process, VPO’s, change orders and uploading job-specific POs to QuickBooks.
Executive Oversight
SKILL REQUIREMENT:
· Strong interpersonal skills to articulate and professionally handle communication with customers, employees and vendors and treat all stakeholders with respect and consideration.
· Accounting and Finance ability to maintain accurate records, schedules, and financial statement accuracy.
· Computer aptitude and willingness to learn to process needed data and to communicate via reports, spreadsheets, and other written communication.
· Ability to hold confidential information that is proprietary to the management of the company.
ACCOUNTABILITY MEASUREMENTS:
· Timeliness in processing cost adjustments and ancillary worksheets to management for decision making.
· Net operating profitability at goal with a sliding scale
· HR systems in place for quarterly growth review and incentive program calculations complete for each position.
· Cash management skills to control interest expense to goal and to ensure interest income form cash float to goal or better with a sliding scale measurement.
· Leverage of Capital to support growth.
SUPERVISES: Admin, Accounting, HR
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