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Secretary to Chief Executive Officer jobs in Florida

Secretary to Chief Executive Officer provides administrative support in a variety of functions to the Chief Executive Officer that are focused on increasing the efficiency of the executive. Reviews, prioritizes, directs and delegates a wide variety of complex and confidential requests that are presented to the executive for consideration. Being a Secretary to Chief Executive Officer summarizes, prioritizes, and researches information into a concise and usable format for the executive to review. Responds to or routes priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of the executive. Additionally, Secretary to Chief Executive Officer creates or directs creation of reports, charts, budgets and other presentation materials for the executive. Coordinates high level projects, travel arrangements, and meetings. May plan and schedule work and direct other staff to deliver support. Has a broad knowledge and understanding of the company's operations and business objectives. Requires an associate degree or its equivalent. Typically reports to the CEO. The Secretary to Chief Executive Officer contributes to moderately complex aspects of a project. Work is generally independent and collaborative in nature. To be a Secretary to Chief Executive Officer typically requires 4 to 7 years of related experience. (Copyright 2024 Salary.com)

Recently Added Secretary to Chief Executive Officer jobs

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Secretary to Chief Human Resource Officer
  • Martin County School District
  • Stuart, FL FULL_TIME
  • THE SCHOOL BOARD OF MARTIN COUNTY
    SECRETARY TO CHIEF HUMAN RESOURCE OFFICER
    JOB DESCRIPTION

    QUALIFICATIONS:
    (1) High school diploma or equivalent.
    (2) At least five years previous secretarial experience.
    (3) Ability to handle routine administrative details independently, including the composition of letters and
    memoranda.
    (4) Ability to make decisions within established procedures and practices, to use resourcefulness and tact
    in meeting and assisting persons who make inquiries about district policies and procedures, and ability
    to assist school and county staff personnel.
    (5) Ability to understand and follow complex oral and written instructions.
    (6) Ability to proofread and edit.
    (7) Ability to accurately type 50 wpm.
    (8) Ability to operate word processing equipment accurately, or willingness to begin training to become
    efficient.

    KNOWLEDGE, SKILLS AND ABILITIES:
    Ability to communicate effectively. Proficiency in modern computer technology and applications. Experience
    in bookkeeping, filing and general office procedures.

    REPORTS TO:
    Chief Human Resource Officer

    JOB GOAL
    To effectively assist the Chief Human Resource Officer in all performance responsibilities.

    SUPERVISES:
    N/A

    PERFORMANCE RESPONSIBILITIES:

    Service Delivery
    * (1) Receive and route incoming calls, record messages, and determine how to effectively handle
    emergency call situations.
    * (2) Manage the office of the Human Resources Department, including managing an appointment
    calendar for the Chief Human Resource Officer, scheduling appointments, greeting visitors,
    organizing office budget, requisitions, invoices, travel vouchers and facility/equipment maintenance
    procedures.
    * (3) Time and Attendance System –Responsible for the tracking and documentation and bi-weekly
    reporting for the Human Resources Department employees (cost centers 9515 and 9529).
    * (4) Update, monitor, and maintain all Board approved District job descriptions.
    * (5) Budget, P-Card, Purchase Orders for Cost Center 9515 as well as travel arrangements for the Chief
    Human Resource Officer. Responsible for the ordering of supplies, reprographic materials, paying the
    monthly invoices for cost centers 9515 and 9529.
    * (6) Sick Leave Bank – Annual Process. Responsible for the annual roll-out of the program for the
    Instructional, Non-Instructional and Administrative employees who wish to join the sick bank for the
    school year and/or rollover or delete their participation in the program.
    * (7) Greet all visitors courteously and determine their needs.
    * (8) Board Agenda – Items for the Chief Human Resources Officer (BoardDocs). Responsible for
    submitting all Board agenda documents for the Chief Human Resources Officer in a timely manner
    through the BoardDocs system for approvals.
    BOARD APPROVED: 8/18/15

    SECRETARY TO CHIEF HUMAN RESOURCE OFFICER (Continued)

    * (9) Prepare Investigative Action Files as needed, and maintains a database program in order to retrieve
    specific information as requested.
    *(10) Obtain, gather and organize data as directed, and putit into usable form.
    *(11) Maintain a regular filing system and processes incoming correspondence as instructed.
    *(12) Order and maintain supplies as needed.
    *(13) Perform all bookkeeping tasks associated with the position, including P-Card purchases/payments,
    preparing purchase requisitions, warehouse requisitions, mileage reimbursements, budget review, and
    completes routine form requests.
    *(14) Maintain a schedule of appointments and make arrangements for conferences and interviews.
    *(15) Handle correspondence (compose letters, memorandums, proofread publications-newsletters,
    booklets and guides).
    *(16) Demonstrate initiative in the performance of assigned responsibilities.
    Employee Qualities/Responsibilities
    *(17) Meet and deal effectively with the general public, staff members, parents, administrators and other
    contact persons using tact and good judgment.
    *(18) Follow attendance, punctuality and other qualities of an appropriate work ethic.
    *(19) Ensure adherence to good safety standards.
    *(20) Maintain confidentiality regarding school/workplace matters.
    *(21) Model and maintain high ethical standards.
    *(22) Maintain expertise in assigned areas to fulfill position goals and objectives.
    *(23) Participate successfully in the training programs offered to increase skill and proficiency related to
    assignment.
    Inter/Intra-Agency Communication and Delivery
    *(24) Answer, assist and direct incoming telephone calls in a courteous and professional manner.
    *(25) Exercise service orientation when working with others.
    *(26) Keep supervisor informed of potential problems or unusual events.
    *(27) Use effective, positive interpersonal communication skills.
    *(28) Respond to inquiries and concerns in a timely manner.
    *(29) Serve on district committees as required or appropriate.
    System Support
    *(30) Exhibit interpersonal skills to work as an effective team member.
    *(31) Follow federal and state laws as well as School Board policies, rules and regulations.
    *(32) Demonstrate support for the school district and its goals and priorities.
    *(33) Demonstrate initiative in identifying potential problems or opportunities for improvement.
    *(34) Prepare or assist in the preparation of all required reports and maintain all appropriate records.
    *(35) Participate in cross-training activities as required.
    *(36) Must be available/present during emergency situations.
    (37) Perform other duties as assigned.

    PHYSICAL REQUIREMENTS:
    Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force as frequently as
    needed to move objects.

    See Job Description Supplement for Codes
    Physical Activity - occasionally B, F, I, K, M, S
    - frequently C, D, L, N, Q
    - constantly A, O, P, T, U, V
    Working Conditions B
    Materials, Tools and Equipment A, C-H, V


    TERMS OF EMPLOYMENT:
    Salary and benefits shall be paid consistent with the district’s approved compensation plan.
    Length of the work year and hours of employment shall be those established by the district.

    BOARD APPROVED: 8/18/15

    SECRETARY TO CHIEF HUMAN RESOURCE OFFICER (Continued)

    EVALUATION:
    Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of
    personnel.

    *Essential Performance Responsibilities
    BOARD APPROVED: 8/18/15
  • 1 Month Ago
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Chief Executive Officer
  • Knowhirematch
  • Daytona Beach, FL FULL_TIME
  • CEO - Growing Multi Family Company in Daytona, FLRELO assistance will be provided.Seeking an entrepreneurial, hands-on CEO to lead and grow our real estate client as if it's your own. You will have fu...
  • 21 Days Ago
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D
Chief Executive Officer
  • Douglas Gardens Community Mental Health Center
  • Miami, FL FULL_TIME
  • Douglas Gardens CMHC is in search of its next Chief Executive Officer (CEO). Douglas Gardens CMHC has been in operation for over 40 years as a non-profit organization providing mental health services ...
  • 11 Days Ago
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President and Chief Executive Officer
  • Alzheimer's Community Care
  • Beach, FL FULL_TIME
  • President and Chief Executive Officer Please note: To assume this leadership role, we are looking for an individual with these required qualifications: Bachelor’s or Master’s degree in Healthcare and ...
  • 13 Days Ago
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A
Chief Executive Officer
  • ARC Group
  • Naples, FL FULL_TIME
  • Chief Executive Officer (CEO) - Exclusive Yachts Embark on an exciting journey with us as we seek a visionary Chief Executive Officer for a revolutionary yacht membership club based in Naples, FL. Our...
  • 14 Days Ago
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Chief Executive Officer - MSF
  • Leap Brands
  • Orlando, FL FULL_TIME
  • Reporting to the Board, the CEO will oversee and manage all of our client's portfolio companies including managing/developing cross functional leadership across several states. Our client is looking f...
  • 14 Days Ago
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Secretary to Chief Executive Officer jobs at Popular Companies

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Sponsor Funded Executive - Assistant Project Director
  • Georgia State University
  • Atlanta, GA
  • Description: Assistant Project Director Health Systems Georgia Health Policy Center Andrew Young School of Policy Studie...
  • 4/25/2024 12:00:00 AM
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Assistant General Counsel, Board Affairs
  • PBS
  • Arlington, VA
  • PBS, one of the country’s leading media organizations, has engaged Garrison on an exclusive basis to assist in its searc...
  • 4/24/2024 12:00:00 AM
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PA - University Director of Campus Security - Security
  • Doylesecurityservices
  • Philadelphia, PA
  • Doyle Security Services, Inc. (DSS) a premium regional security provider seeking an University Director of Campus Securi...
  • 4/24/2024 12:00:00 AM
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Executive Assistant to Director, Administrative Services
  • Vizient, Inc.
  • Irving, TX
  • When you're the best, we're the best. We instill an environment where employees feel engaged, satisfied and able to cont...
  • 4/24/2024 12:00:00 AM
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Personal Assistant to Executive (Wholesale and Retail)
  • CITY MERCHANDISE INC
  • New York, NY
  • Job Description Job Description We are a dynamic and growing company specializing in wholesale and retail operations. We...
  • 4/21/2024 12:00:00 AM
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Assistant General Counsel, Board Affairs
  • Pbs
  • Arlington, VA
  • PBS, one of the countrys leading media organizations, has engaged Garrison on an exclusive basis to assist in its search...
  • 4/21/2024 12:00:00 AM
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Executive Assistant/Assistant Director to Executive Vice President, Government Relations
  • Crh
  • Atlanta, GA
  • CRH is a leading global diversified building materials group, employing over 75,800 people at more than 3,160 locations ...
  • 4/21/2024 12:00:00 AM
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Executive Assistant/Assistant Director to Executive Vice President, Government Relations
  • CRH
  • Atlanta, GA
  • CRH is a leading global diversified building materials group, employing over 75,800 people at more than 3,160 locations ...
  • 4/21/2024 12:00:00 AM
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About Florida

Florida (/ˈflɒrɪdə/ (listen); Spanish for "land of flowers") is the southernmost contiguous state in the United States. The state is bordered to the west by the Gulf of Mexico, to the northwest by Alabama, to the north by Georgia, to the east by the Atlantic Ocean, and to the south by the Straits of Florida. Florida is the 22nd-most extensive (65,755 sq mi or 170,300 km2), the 3rd-most populous (21,312,211 inhabitants), and the 8th-most densely populated (384.3/sq mi or 148.4/km2) of the U.S. states. Jacksonville is the most populous municipality in the state and the largest city by area in th...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Secretary to Chief Executive Officer jobs
$70,398 to $96,905

Most Popular Cities in Florida for Secretary to Chief Executive Officer Jobs

What does a Secretary to Chief Executive Officer do?

Secretary to Chief Executive Officer in Dillingham, AK
Demonstrates good judgment in the prioritization of large volumes of work.
December 24, 2020
Compile, organize and may present data for special projects.
December 22, 2020
Collect and assemble data and background materials for a variety of reports and business plans.
December 03, 2020