Security Specialist jobs in Pensacola, FL

Administrative Support Specialist

Employer Information

Organization Name:

Signal Security

Website:

teamsignal.com

Department:

Administration

Reports To:

Director of Administration

Job Location:

Pensacola, FL-32504

Hours/Week:

40

Starting Salary:

17 USD/Hour

Benefits

• 401k
• Dental Insurance
• Health Insurance
• Holidays

Prepared By:

Prepared Date:

Job Purpose

Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, answering calls, processing payroll, processing invoices, and sending collections emails. This position will be Saturday through Tuesday. Saturday and Sunday 8am-8pm. Monday and Tuesday 8am-5pm.

Tasks

• Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
• Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
• Answer phone calls and direct calls to appropriate parties or take messages.
• Prepare responses to correspondence containing routine inquiries.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
• Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
• File and retrieve corporate documents, records, and reports.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Provide clerical support to other departments.
• Attend meetings to record minutes.

Work Activities

• Communicating with Supervisors, Peers, or Subordinates
• Establishing and Maintaining Interpersonal Relationships
• Getting Information
• Organizing, Planning, and Prioritizing Work
• Communicating with Persons Outside Organization
• Performing Administrative Activities
• Interacting With Computers
• Scheduling Work and Activities
• Updating and Using Relevant Knowledge
• Processing Information

Detailed Work Activities

• Answer telephones to direct calls or provide information.
• Compile data or documentation.
• Confer with coworkers to coordinate work activities.
• Coordinate operational activities.
• Distribute incoming mail.
• File documents or records.
• Manage clerical or administrative activities.
• Order materials, supplies, or equipment.
• Prepare documentation for contracts, transactions, or regulatory compliance.
• Prepare research or technical reports.
• Read materials to determine needed actions.
• Record information from meetings or other formal proceedings.
• Sort mail.

Work Content

Physical Demands

the employee is frequently Walk; the employee is regularly Stand; Sit; Use hands to finger, handle, or feel; Reach with hands and arms; Climb or balance; Stoop, kneel, crouch, or crawl; Talk or hear;

Lifts Weight or Exerts Force Work Environment

the employee is frequently Up to 10 pounds; Up to 25 pounds; Up to 50 pounds;

Visions

Specific vision abilities required by this job include Close vision; Distance vision; Peripheral vision; Depth perception; Ability to adjust focus;

Work Environment

the employee is occasionally Work in high, precarious places; Toxic or caustic chemicals; Outdoor weather conditions; the employee is regularly Wet or humid conditions (non-weather); Work near moving mechanical parts; Fumes or airborne particles;

Qualification
Education and Experience
Years of Experience

2

Education

High School/G.E.D

Skills
Basic Skills

• Active Listening

Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

• Reading Comprehension

Understanding written sentences and paragraphs in work related documents.

• Speaking

Talking to others to convey information effectively.

• Writing

Communicating effectively in writing as appropriate for the needs of the audience.

• Critical Thinking

Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Social Skills

• Service Orientation

Actively looking for ways to help people.

• Coordination

Adjusting actions in relation to others' actions.

• Social Perceptiveness

Being aware of others' reactions and understanding why they react as they do.
Complex Problem Solving Skills

• Complex Problem Solving

Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
Technical Skills

• Operation Monitoring

Watching gauges, dials, or other indicators to make sure a machine is working properly.
System Skills

• Systems Evaluation

Identifying measures or indicators of system performance and the actions needed to improve or correct performance, relative to the goals of the system.
Resource Management Skills

• Time Management

Managing one's own time and the time of others.

• Management of Personnel Resources

Motivating, developing, and directing people as they work, identifying the best people for the job.
Desktop Computer Skills

• Databases

Using a computer application to manage large amounts of information, including creating and editing simple databases, inputting data, retrieving specific records, and creating reports to communicate the information.

• Internet

Using a computer application to create, manipulate, edit, and show virtual slide presentations.

• Navigation

Using scroll bars, a mouse, and dialog boxes to work within the computer's operating system. Being able to access and switch between applications and files of interest.

• Spreadsheets

Using a computer application to enter, manipulate, and format text and numerical data; insert, delete, and manipulate cells, rows, and columns; and create and save worksheets, charts, and graphs.

• Word Processing

Using a computer application to type text, insert pictures, format, edit, print, save, and retrieve word processing documents

Knowledge
Required

• Clerical
• English Language
• Customer and Personal Service
• Computers and Electronics
• Administration and Management

Tools

• Scanners
• Scanners
• Data input scanners

• Desktop calculator
• 10-key calculators

• Desktop computers
• Desktop computers

• Liquid crystal display projector
• Liquid crystal display LCD video projectors

• Notebook computers
• Laptop computers

• Personal computers
• Personal computers

• Photocopiers
• Photocopying equipment

• Special purpose telephones
• Multi-line telephone systems

Technology

• Internet browser software
• Web browser software
• Internet browser software

• Video conferencing software
• Web conferencing software

Job Type: Full-time

Pay: From $17.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 12 hour shift
• 8 hour shift
• Day shift

Experience:

• Office Assistant: 2 years (Required)

Ability to Relocate:

• Pensacola, FL 32504: Relocate before starting work (Required)

Work Location: In person