Service Contract Administration Manager jobs in New Brunswick, NJ

Johnson & Johnson Family of Companies

Title: Administrative Assistant / Project Coordinator

Location: New Brunswick, NJ

Duration: 2 years

Benefits on offer for this contract position: Health Insurance, Life insurance, 401K and Voluntary Benefits

Please note that this is a contract role providing services to the Johnson & Johnson Family of Companies through external staffing partners of Kelly OCG. If you are selected for this role, you will be employed by a contract staffing supplier and will not be a member of the Johnson & Johnson Family of Companies.

Candidates offered employment must show proof of COVID-19 vaccination or secure an approved accommodation prior to the commencement of employment to support the well-being of our employees, their families, and the communities in which we live and work.

Summary:

This candidate will assist the VP executive assistant with administrative tasks such as calendar/scheduling support, conference room booking, placing catering orders, registering visitors and/or contractors in iVisitor Security system, possibly helping with travel planning (domestic & international). They will also assist the Engineering Showcase manager with the annual event coordination which will require strong interpersonal and project management skills.

Responsibilities:

• This position is generally varied, including complex administrative duties and project-oriented assignments which require the use of sound judgment and discretion, confidentiality, independent assessment and resolution of complex situations/problems. Must have the ability to respond to shifting priorities. Duties will include but not limited to
• Organizing senior leadership team meetings, managing calendars, scheduling meetings with senior leaders around the world, making complex domestic and international travel arrangements and managing expense reports.
• This person will be key in managing ARIBA/eMarketplace purchase orders for significant levels of investment for the organization.
• The Senior Administrative Assistant may scan mail for the executives and highlight items for review or action; may respond to routine correspondence under own signature or draft response for executive?s review.
• Follows up on items delegated to others by executive. Screens calls and responds to complex inquiries from all levels of the organization and/or external sources regarding a variety of questions. Responding to inquiries from government officials is sometimes required (city and state level).
• Must have ability to make last minute changes to calendar due to shifting priorities. Must often make decisions without prior approval from assigned leaders.

Qualifications:

• A minimum of a High School diploma is required, an Associate's degree is preferred.
• A minimum of 10 years of administrative experience is required.
• Experience providing Administrative support to VP level (or above) with global responsibility is required.
• Excellent collaboration, organization and teamwork skills are required in order to coordinate with other administrative staff to accomplish departmental activities.
• Demonstrated proficiency in Microsoft Office programs (Word, Excel, PowerPoint, and Outlook) is required.
• Experience managing multiple complex calendars via Outlook is required.
• Experience working with Ariba/eMarketplace and CONCUR and other J&J systems as needed is preferred
• Excellent verbal and written communications skills, with exceptional interpersonal skills are required.
• The ability to multi-task, work with minimal supervision, and achieve results in a fast-paced environment is required. Strong organizational skills are required.
• Must be able to manage multiple priorities, maintain confidentiality, and operate with poise and professionalism in a complex, high-profile and rapidly changing environment.
• Sense of urgency required while maintaining a high degree of professionalism
• Demonstrated proficiency with productivity tools and portal technology, including WebEx, Skype for Business and SharePoint sites is required
• Experience coordinating with external customers preferred.
• Flexibility to work occasional overtime when the need arises is strongly preferred.
• Experience working in a global organization is preferred.
• This position will be located in New Brunswick, NJ and may require up to 10% travel.