Service Contract Administrator jobs in Utica, NY

This opening is for current and future opportunities.

Minimum Qualifications:

Education

• Bachelor’s Degree in Business Administration, Engineering, or a related field.
  • In lieu of a Bachelor’s Degree, a high school diploma or GED and four (4) years of experience in developing and administering requests for proposals/quotations, specifications, scope of work, and different types of contracts and agreements.

Experience

• Seven (7) years of experience in developing and administering requests for proposals/quotations, specifications, scope of work, and different types of contracts and agreements.

Certification/Licensure

• Certification from an accredited procurement program such as the National Contract Management Association (NCMA), the Certified Professional Contracts Manager (CPCM) or a certificate from a program sponsored by the National Institute of Government Purchasing (NIGP), the Federal Acquisition Institute (FAI), the Defense Acquisition University (DAU), or the Defense Acquisition Workforce Initiative (DAWIA) must be obtained within two (2) years of hire date and maintained thereafter.

Medical Group:

Satisfactorily complete the medical examination for this position, if required. The incumbent must be able to perform the essential functions of this position either with or without reasonable accommodations.

Job Summary:

The Contract Administrator III job involves work of a complex nature which includes the preparation, management, award, administration and close-out of material, equipment, supply and service, professional and technical service, construction and Architecture and Engineering (A/E) contracts for Washington Metropolitan Area Transit Authority (WMATA). The incumbent is assigned responsibility and accountability to administer large and/or complex procurements and provides guidance to less experienced Contract Administrators. The incumbent may exercise limited contracting officer authority (up to $500K) for a wide range of contracts.

Essential Functions:

• Performs activities and responsibilities for the entire contract life cycle from proposal to close-out on all assigned contracts.
• Plans the entire procurement process from receipt of request for procurement through the cycle of solicitation, negotiation, contract award, administration and close-out.
• Conducts the award process for assigned contracts including: preparing and/or coordinating all documentation and correspondence from publicizing procurements through award of contract; opening bids or receiving proposals; evaluation; determination of responsiveness and responsibility; resolution of bid protests and mistakes in bids; determination of price reasonableness; and preparation of award action documentation for Board of Directors approval.
• Works with customers to select the appropriate contract type for a specified effort and assists in source selection plan development.
• Explains acquisition requirements, holds discussions with customers and industry representatives concerning contract pricing and other contractual matters
• Briefs and discusses the basis of contractors’ position with General Counsel, the Chief Procurement Officer, and other senior staff with support from the Contracting Officer. Advises customers on policies, business practices and contract interpretation.
• Develops technically and contractually sound pre-negotiation positions. Conducts negotiations for change orders and claims with contractors. Leads negotiations for minor modifications.

Other Functions

• May chair pre-bid and proposal conferences.
• May occasionally perform duties and assume responsibilities that are routinely assigned to Contract Administrators, TA-20 and TA-24, based on the operational needs of the department.

The essential duties listed are not intended to limit specific duties and responsibilities of any particular position. Nor is it intended to limit in any way the right of managers and supervisors to assign, direct and control the work of employees under their supervision.

Evaluation Criteria

Consideration will be given to applicants whose resumes demonstrate the required education and experience. Applicants should include all relevant education and work experience.

Evaluation criteria may include one or more of the following:

• Skills and/or behavioral assessment
• Personal interview
• Verification of education and experience (including certifications and licenses)
• Criminal Background Check (a criminal conviction is not an automatic bar to employment)
• Medical examination including a drug and alcohol screening (for safety sensitive positions)
• Review of a current motor vehicle report

Closing

WMATA is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by applicable federal law.

This posting is an announcement of a vacant position under recruitment. It is not intended to replace the official job description. Job descriptions are available upon confirmation of an interview.