The Shipping Documentation Specialist II coordinates the preparation and organization of bills of lading, packing slips, invoices, and required export licenses or compliance documents. Prepares shipping documentation and processes orders. Being a Shipping Documentation Specialist II troubleshoots shipping delays or changes with carriers and communicates to customers. Utilizes enterprise resource planning (ERP) or other systems to record and track all shipping transactions. In addition, Shipping Documentation Specialist II ensures shipping protocols and documentation meet required regulatory requirements for hazardous materials (DOT/HAZMAT) or special handling. Investigates and resolves shipping non-conformance. Requires a high school diploma. Typically reports to a supervisor. Being a Shipping Documentation Specialist II works under moderate supervision. Gaining or has attained full proficiency in a specific area of discipline. Working as a Shipping Documentation Specialist II typically requires 1-3 years of related experience, or may need 0 years of experience with additional specialized training and/or certification. (Copyright 2024 Salary.com)
Mission Statement
As a Mannington Associate I am expected to conduct myself in a manner which supports the company’s values and philosophy, while performing in the best interest of my fellow associates.
I am expected to contribute to our mission statement : to be the best people to do business with in the flooring industry.
Essential Duties
The following are the essential duties that I am expected to be able to perform considering job knowledge, job environment, effort, manipulative skills, judgment, safety knowledge and responsibility.
Required essential duties include but are not limited to :
Section Title
A How to proof the completed bills of lading
B How to obtain E-mail messages
C How to maintain the ship log
D How to distribute the pick list
F How to load international containers
G How to determine freight rates for pre-paid freight
H How to verify freight bills I How to update emergency fuel surcharge list.
J How to handle no service shipments
Note : Required to do any other tasks assigned by Supervisor.
Job Qualifications and Requirements
The following is a list of job qualifications and requirements for the job.
Topic Qualifications and Requirements
Education High school diploma or equivalent.
Physical Must be able to work on a computer as well as sit for at least
7 hours of an 8 hour shift.
Skills ? Must have good communication skills.
Experience Prior Shipping experience required.
Responsibility Responsible for meeting the requirements for safety, quality, efficiency, productivity, and housekeeping.
Other Overtime is / may be required.
Tool, Equipment, and Material Requirements
Listed below are the tool, equipment, and material requirements required to perform this job.
Tool, Equipment, or Material Purpose
AS-400 terminal To obtain information about orders.
AS-400 terminal To obtain information about orders.
Blank Labels To print roll, pallet, and adhesive labels.
Calculator To make the required calculations.
Carrier Call List To call carriers that have shipments to pick-up.
Carrier list To reference carriers for customers.
Color Dots To mark picklist that are must load and have sundries.
Copy machine To make copies
Copy Paper For printers, copier, and fax machine.
Dispatch Log To log local pick-ups and deliveries made by Yard Driver.
Emergency fuel
surcharge rate list To reference when calculating freight charges.
Fax machine To send and receive documents.
File Boxes To store Bill of Ladings removed from file cabinet.
File cabinets To reference bill(s) of lading
Fuel Receipts To collect and compare to monthly Ryder Invoice.
Highlighter To highlight important text messages and pick list.
Material Safety
Data Sheets To reference when handling hazardous material.
Microsoft Office
Software Use Word and Excel in daily duties.
Microsoft Outlook To obtain e-mails.
Must Load Log To obtain record of picklist to ship.
My Mannington
Freight Calculator To reference when selecting a carrier and prepaid freight rates.
Packing Envelopes To enclose MSDS and packing list.
Printer To print documents.
Radio To communicate with the roll checkers.
Safety and Security Requirements
Last updated : 2024-04-21
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