Spares Coordination Supervisor jobs in Orange, CA

This Opportunity

tk1sc, a WSP USA company, is seeking a Project Coordinator for their Irvine, CA office. This position will be expected to help with Riverside based projects. The tk1sc Project Coordinator is responsible for supporting the Project Leader and project teams with administrative duties throughout the project lifecycle.  They will take a proactive role assisting the Project Leader and project teams in moving the project forward and enhancing communication with the project team and Client and promoting and facilitating integration on the project.

Your Impact

• Maintaining project calendar including project schedules and publishing to project team.
• Assist in preparation of any materials required for project pursuit.
• Assist in preparing PSA checklist and other internal forms.
• Assist in processing contracts and sub-consultant contracts.
• Assist in scheduling design reviews, charrettes, and regular project meetings.
• Attend project, department and team meetings and take meeting notes. Distribute meeting notes internal and externally as required.
• Assist in generating project financial management reports.
• Assist in tracking invoices and project payments.
• Assist in tracking scope changes and preparing add service requests to the client.
• Create and maintaining project document file storage within the tk1sc standard project directory structure.
• Assist the project team in receiving, filing, distributing, processing, tracking due dates and responding to RFI’s, submittals and responses.
• Provide production support for project technical staff.
• Assist project teams in distributing project materials to clients and other industry partners.
• Edit and format specifications, Table of Contents, Basis of Design Reports and other written materials as required.
• Assist Engineers of Record in processing and filing of project status forms with Authorities Having Jurisdiction.
• Exercise responsible and ethical decision-making regarding company funds, resources and conduct, and adhere to WSP’s Code of Conduct and related policies and procedures.
• Perform additional responsibilities as required by business needs.

Who You Are

Required Qualifications

• High School Diploma or GED Required
• 3 years' experience 
• MS Office applications, including Word, Excel, Outlook, Power Point and others.
• Familiarity with Deltek Vision and is an advantage.
• Familiarity with Smartsheet is an advantage.
• Working knowledge of cloud-based file sharing platforms such as SharePoint, ShareFile, Newforma, Dropbox, Box, etc. is an advantage.
• Excellent verbal, written communication and program solving skills.
• Strong computer and typing skills.
• Detailed-oriented and thoroughness.
• Self-motivated and flexible to take on new tasks and assist teams.
• Strong willingness & eager to learn.
• Deadline oriented, ability to track and maintain and meet multiple concurrent deadlines.

Preferred Qualifications

• Basic CAD and REVIT skills a plus.

WSP Benefits:

WSP provides a comprehensive suite of benefits focused on a providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings. 

Compensation:

Expected Salary (all locations): $50,000 - $68,970

WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant’s education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.

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