Spares Coordinator jobs in Yakima, WA

PROGRAM COORDINATOR - GEAR UP

Req #:230273

Department: OFFICE OF MINORITY AFFAIRS AND DIVERSITY

Job Location: Other Location

Job Location Detail: GEAR UP RISE UP Office Toppenish (3240 Fort Road, Toppenish, WA 98948)

Posting Date:03/28/2024

Closing Info: Closes On 04/11/2024

Salary:$3,640 - $4,864 per month

Other Compensation:

Union Position: Yes

Limited Recruitment: Other
Shift: First Shift

Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
Please note that this position has been re-posted. If you have already submitted your application, you need not submit it again, as it has already been received. As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

For over 55 years, the Office of Minority Affairs & Diversity (OMA&D) has advanced diversity, equity, and inclusion at the University of Washington, a campus that sits on tribal land. Through our programs and partnerships, we create pathways for diverse populations to access postsecondary opportunities, nurture and support their academic success, and cultivate a campus climate that enriches the educational experience for all. This legacy of work continues to drive excellence at UW and together, we help the university work toward its vision for becoming a more just and equitable campus community. More information about the Office of Minority Affairs & Diversity is available at uw.edu/OMAD.

Within OMA&D is the College Access unit that implements programs focused on expanding access for underserved communities by partnering with K-12 school districts, two-year colleges, and community coalitions. The Gaining Early Awareness & Readiness for Undergraduate Programs, Rural Initiatives in STEM Education and Undergraduate Programs (GEAR UP RISE UP) is the largest college access program serving middle and high school students.

The University of Washington GEAR UP RISE UP serves 8,000 students throughout Washington State. The goal of GEAR UP RISE UP is to increase student college-going rates and preparedness by enhancing educational environments and creating sustainable programs at the middle school and high school grade levels. The focus is on interventions/activities that intentionally provide students with opportunities which is designed to help low-income and first-generation students succeed in middle school and high school, enroll in college, and obtain a degree in a STEM field. More information about GEAR UP RISE UP at: https://www.washington.edu/omad/rise-up-sky-gear-up/.

This position is a federal grant-funded position. This position is located at the GEAR UP RISE UP office in Toppenish, WA and requires travel in Yakima, Grant, Kittitas, and Skagit Valley counties, as well as occasional statewide and national travel. In addition, this program offers residential programming in the summer and overnight college visits throughout the year.

POSITION PURPOSE
The Program Coordinator (NE S SEIU 925 Non Supv) is the program’s initial point of contact for stakeholders and the community at large. In addition to performing the duties of a program assistant, the Program Coordinator works independently to maintain and track a large and complex budget and contracts to provide effective and timely administrative support to the Director and Associate Director. The coordinator is the communications and information hub for our extensive network of school district and community based partners, developing, distributing and posting schedules, announcements, and other information critical to the successful administration of a multimillion – multiyear Department of Education grant

DUTIES AND RESPONSIBILITIES

• Purchases equipment, supplies and services as directed.
• Monitor program activities in relation to established program goals; within established program parameters, determine variance from program standards.
• Work with GEAR UP team and school based and community partners to organize and implement program activities and large events for students and families including STEM summer programs, Senior Signing Days, Parent Academy, Affinity Programs, Spring Break and Midwinter Break programming, and Financial Aid workshops. Use word processing, graphics, statistical, spreadsheet and/or data base software for program services.
• Perform complex scheduling including independently prioritizing needs of program clients. Compose correspondence, printed materials, and/or news releases related to program policies, procedures, and operations; edit materials for accuracy, appearance, readability, and style. Coordinate arrangements for program activities such as meetings, conferences, and other logistic events
• Confer regularly with representatives of off-campus organizations and agencies regarding the interpretation and implementation of UW’s federally funded GEAR UP program and monitor program activities in relation to grant goals. This includes partnerships with NCCEP and other National GEAR UP and college access partners.
• Provide information and advice to students, staff, program participants and/or the public regarding program content, policies and activities, recommend alternative courses of action; promote the program on campus with outside organizations. Assists with the maintenance and distribution of on-line multimedia/website/social platforms.
• Monitor budget status in line with program activities, plans or priorities; maintain program budgets; sign vouchers; receive, process and deposit funds; assist in the preparation of grants and grant proposals.
• Accurately manage, upload, monitor, and approve school invoices, budgets, budget revisions, and workplan revisions.
• Establish and maintain records and files; project, monitor, maintain, and approve sub-award budgets and provide monthly budget projections to grant partners, staff, and leadership.
• Compose written communications and establish and maintain records relating to program operations.
• Processes purchase orders, invoices, travel arrangements and reimbursements in accordance with university and office policy.

MINIMUM REQUIREMENTS
High school graduation or equivalent AND two years of experience in the program specialty: educational programs that serve middle/high school/or college students from underrepresented minority, low income or first-generation backgrounds, college and career access, financial aid, admissions OR equivalent education/experience.

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

Job Type: Full-time

Pay: From $3,640.00 per month

Schedule:

• 8 hour shift

Application Question(s):

• Can you work in our Toppenish, WA office on the Heritage University Campus?

Ability to Relocate:

• Toppenish, WA 98948: Relocate before starting work (Required)

Work Location: In person