Job Description

• Respect
• Integrity
• Excellence
• Collective Success
• Clarity and Transparency
• Sustainability

Position Summary

• Support the Events Director in larger events and in all organization-wide events.
• Serve as the event lead for small to medium-sized events as needed, including but not limited to luncheons, dinners, receptions, regional meetings and smaller donor events.
• Research and source event venues and initiate contract negotiations
• Provide valuable input in developing and implementing a strategy for event marketing, registration, promotion, and attendee recruitment.
• Coordinate event communications, invitations, and social media schedule
• Facilitate the development of event branding, signage, print materials, and attendee handouts.
• Respond to all phone calls and emails for basic event inquiries including registration transfers, cancellations, and general inquires.
• Perform administrative tasks to support the Events Department

• Support the Secretary in generating agendas and other materials for meetings of the Board of Directors.
• Facilitate the support of in-house resources to execute administrative tasks relating to Board meetings.
• Provide day-of meeting support to ensure successful execution of all meetings for the Board, Executive Leadership Team, and other Committees.
• Facilitate the tasks associated with the Annual Meeting and Board Election in accordance with the Association Bylaws.
• Provide logistical support for the planning of in-person Board meetings.
• Manage the President’s Award and volunteer recognition program on behalf of the President including soliciting submissions, securing gifts and drafting presentations to accompany award presentations.
• Maintain Board and Committee distribution list staff liaisons list including all contact information. Manage the process for nominating and confirming new committee chairs/members and work with Secretary to onboard new Committee Chairs upon annual appointment.

• Support Executive Leadership with administrative tasks including expense reports, travel, scheduling meetings, etc
• Coordinate special executive-level projects and independently execute special strategic projects and assignments.
• Collaborates with and provides assistance to the Leadership Team on an as-needed basis.

• Three years or more of work experience in a project or events-related role.
• Strong organizational skills and desire to improve and streamline processes.
• Possess the ability always to maintain confidentiality and discretion and handle sensitive information with confidentiality and tact.
• Working knowledge of Microsoft Excel, Word, PowerPoint, and Outlook.
• Demonstrate interpersonal skills and proficiency in business vocabulary to effectively represent the executive and company to outside parties.
• Excellent interpersonal, oral, and written communication skills.
• Excellent writing, proofreading, and editing skills.
• Organizational and planning skills, team player, excellent attention to detail, adaptable, takes initiative, problem-solving skills, multitasking.
• Prioritize and manage multiple projects simultaneously with little or no supervision.
• Appreciation for the sport of sailing

• Medical insurance
• Vision insurance
• Dental Insurance
• 403(b) with company match up to 5%
• Life insurance
• Long- and short-term disability insurance
• Paid time off, Sick, and Vacation time
• Access to free gym Membership at Roger William University campus
• Access to Roger Williams University cafeteria and lunch options
• Discounts to West Marine 5-60%
• Complimentary US Sailing Membership