Special Events Coordinator - Casino jobs in Macon, GA

Position: Director, Special Events

Organization: Boys & Girls Clubs of Central Georgia

Location: Macon, Georgia (BGCCG Administrative Office, 277 MLK Jr. Blvd.,) 31201

Salary Range: $42,000 performance incentives

General Work Schedule: Monday, Tuesday, Thursday (8:00AM – 5:00PM); Wednesday (Remote); Friday (8:00AM – 1:00PM)

Job Description

The Director, Special Events is responsible for the overall management of a comprehensive roster of special event initiatives overseen by the Development Department. The position will lead the planning, execution, and follow up for all Boys & Girls Clubs of Central Georgia’s (BGCCG) Special Event Fundraisers and other resource development events, to accomplish and achieve a $300,000 Special Events fundraising goal. The Director is responsible for event design and execution, managing event logistics, timelines, committee meetings, solicitations, and follow-up, with an emphasis on maximizing fundraising yield at all stages of the event planning process (pre-event, during event, & post event follow up). The position of Director, Special Events is an exciting opportunity for a dedicated, results-oriented event planning professional to elevate and expand BGCCG’s annual fundraising events portfolio, including the annual Youth of the Year Celebration, Women Leadership Brunch, and other planned special events.

Additionally, this position is responsible for organizing other miscellaneous events as assigned.

ESSENTIAL JOB FUNCTIONS AND ACCOUNTABILITIES:

• Lead the planning, execution, and follow up for all Boys & Girls Clubs of Central Georgia’s (BGCCG) Special Event Fundraisers and other resource development events, to accomplish and achieve a $300,000 Special Events fundraising goal.
• Negotiates, selects, and books venues for events.
• Recommends and works with external vendors for event, design, catering, and all aspects of event execution (caterer, audio/visual, florist, printer, signage, parking, production company, etc.)
• Manages list process to ensure all collateral (sponsorship decks, save the dates and invitations) are being received by the appropriate constituents in a timely manner.
• Organizes any travel/accommodation for events.
• Creates and manages event timelines. Monitors internal procedures for event production and recommends improvements, as necessary.
• Manages expense budgets for all events to ensure maximum net return.
• Creates events in online events management system by capturing/inserting all event information ranging from guest lists, budgets, preferred vendors, communication methods, seating arrangements, etc.
• Develops and maintains effective relationships with sponsors, partners, and third-party vendors.
• Works with the Marketing & Communication Director to fulfill all sponsor agreements including written and verbal recognition and signage at the event.
• Works with the volunteer Special Events Committee team to orient, assign duties, and provide appropriate direction and recognition for event volunteers.
• Collaborates with program, development, and other staff as necessary to lead logistics for all resource development events and incorporate welcoming experience for visitors, donors, board members, volunteers, and other community members.
• Support, attend, and provide strategic planning for specialized Unit/Club events.
• Works with Marketing team to ensure proper messaging is integrated through every event.
• Coordinates (in advance of event) strategic post-event follow up with relevant members of the Resource Development and Marketing team to ensure maximum fundraising yield and timely post-event messaging.

Education and Experience Requirements

• Bachelor's degree from an accredited college or university, required.
• A minimum of three to five years’ work experience in non-profit, including organizing small and large-scale special events.
• Proven record of creative experience in developing event concepts and designs
• Ability to generate interest in the company or program and reach out to appropriate business partners.
• Strong project management and revenue management.
• Understanding of basic fundraising and sales principles. Fundraising experience highly preferred.
• Highly competent computer skills, including Microsoft Word, Excel, Power Point, and other related programs.
• Demonstrated ability to work with flexibility, efficiency both individually and as part of a team.
• Supervisory experience strongly preferred.
• Non-profit experience and familiarity with the mission of Boys & Girls Clubs strongly preferred.

Skills

• Must be detail-oriented, have good analytical abilities, high energy level and are comfortable performing multi-faceted projects in conjunction with day-to-day activities.
• Must have excellent interpersonal and organizational skills.
• Excellent written and oral communication skills, in positions requiring diplomacy in communicating with a broad and diverse audience.
• Energetic, innovative, creative self-starter, problem solver and results-oriented individual
• Ability to work simultaneously on a wide range of tasks and projects and ability to prioritize tasks in a fast-paced and changing environment.

ENVIRONMENT & WORKING CONDITIONS:

Normal internal office environment with occasional need to travel to club locations within the Central Georgia area. Frequent internal contact with employees throughout the organization is required. Required to work evenings and weekends as needed. Physical requirements include walking, climbing stairs, and sitting for four plus hours per day. Light work, exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently.

DISCLAIMER:

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job.

Job Type: Full-time

Pay: From $42,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to Relocate:

• Macon, GA: Relocate before starting work (Required)

Work Location: In person