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Guided by the strategic plan and annual development plan, the Special Events Coordinator is a hospitality-forward professional who assists in stewarding donors, volunteers, and community stakeholders and achieving fundraising goals by planning and executing meaningful events and activities. The Special Events Coordinator plays a vital role in advancing our mission to strengthen families and empower individuals facing challenging circumstances by contributing to a robust culture of philanthropy.
FamilyForward is committed to upholding the Organizational Health Anchors that we have set for the agency, including safety; mindfulness and self-regulation; relational health; cultural diversity, inclusivity, equity, and anti-racism; clinical lens; vicarious trauma and compassion fatigue.
What puts FamilyForward Out Front:
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Paid time-off for Agency Wellness Week (December 25th to December 31st annually).
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Emphasis on professional learning, growth, and development.
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Diversity of the position gives you opportunities for new experiences.
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Opportunity to work collaboratively with a dynamic team.
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How we wholeheartedly take care of our people:
Competitive pay & benefits package includes:
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Medical, dental, and vision coverage for you and your family
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Optional short-term disability
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Virtual medical and mental health care coverage
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Employee Assistance Program counseling services
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Pre-tax medical Flexible Spending Accounts
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Health Reimbursement Account for deductible expenses over $1000 individual; $2000 for families
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3% dollar for dollar company-matched 403(b) retirement savings account
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Company-paid long-term disability and life insurance
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10 paid holidays, including 2 floating holidays for religious/cultural celebrations
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Wellness Week paid time off December 25th – 31st annually
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Paid vacation time and health and wellness leave
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Education assistance program
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Public Service Loan Forgiveness eligible employer
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National Health Service Corps Loan Repayment Eligible Site
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Member and active participant in the Hispanic Chamber of Commerce and LGBTQ Chamber of Commerce
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Diversity Awareness Partnership Non-Profit Partner
What to expect on a given day as a Special Events Coordinator:
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You will ensure all donor cultivation and fundraising events are developed and executed with the mission in mind and delivered in a collaborative, effective manner that honors deadlines and stays within the established budgets.
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You will plan organizational fundraising events including event planning, logistics, development, execution, and volunteer coordination.
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You will coordinate and provide direction to the external event planner, organize the event committee, and ensure revenue goals for the event are met in cooperation with the broader team.
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You will plan and execute donor-centric events in collaboration with contracted vendors, planning committee, and staff that meets fundraising targets and stays within budget.
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This position is responsible for:
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The Rocket Ball annual gala
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Guardian Society donor appreciation events
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Donor stewardship and cultivation events (dinners, cocktail receptions, lunches)
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Community stakeholder events
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Volunteer events
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Major education and training events
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Holiday projects/in-kind donations
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Clothing for a Cause
You would be a good fit for this position if you:
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Have a bachelor’s degree or a minimum of three years’ experience of successful event coordination.
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Have at least 3 years’ proven experience in fundraising work; experience and/or familiarity with fundraising in human services is desired but not required.
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Have experience evaluating contracts, venues, and vendors.
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Are able to demonstrate excellent organizational skills, communication skills, project management skills, and superior attention to detail.
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Can be flexible and adapt to changing needs and time pressures, particularly as logistics and plans develop.
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Are able to prioritize tasks and balance multiple priorities.
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Have the ability to create and sustain positive working relationships with all levels of the agency - internal and external.
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Are a creative thinker and solutions finder, helping solve logistical problems.
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Have experience with database software and/or customer relationship management (CRM) preferred; experience with Raisers Edge is desired but not required.
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Are available to work some evenings and weekends for special events, as discussed and planned.