Special Events Coordinator - Casino jobs in Salem, MA

Description

• Successful completion of pre- and post-employment background investigation, as required.
• May be required to serve a one-year probationary period.
• Direct Deposit/Elect Funds Transfer required for salary payment.
• Certified by the Airlines Reporting Corporation (ARC) as an ARC Specialist.
• Required to file a Confidential Financial Disclosure Report, SI-Form 1085.

OVERVIEW

MAJOR DUTIES

• Arranging and coordinating all aspects of domestic and foreign travel for SAO personnel and

• Develops travel budgets for inclusion in proposals for contracts/grants. Prepares and documents

• Provide advice and assistance to SAO Departments/Divisions in developing travel budgets.
• Providing Coordination and coordination planning conferences, workshops, and science meetings for scientific divisions and administrative departments.
• Resolves complex financial problems such as delinquent travel vouchers and outstanding advances.
• In consultation with Supervisor, develops detailed policies, and procedures to supplement established administrative regulations Monitors SI/SAO procedures, policies, and standards governing special events and conference services and makes recommendations for modifications, when necessary. Acts as a resource to advise and assist SAO staff and outside organizations with the implementation of established policies and procedures, and provides

• Serves as a point-of-contact for the contracts with the Airlines Reporting Corporation [ARC], which provides the certification allowing SAO to operate its own stand-alone in-house private travel agency, and the Sabre Travel Network, which provides SAO with the required ticketing and reservations systems.
• Responsible for ensuring that the hardware, software, and operation system maintenance and support for the selected reservation and ticketing system are provided, and that the systems, programs, and tools to improve its performance are installed. Monitors security and performance of the system, and interfaces with programmers, users, and travelers to provide an up-to-date product. Arranges for repair and maintenance of system equipment. Diagnoses and

• Acts as a Designated Contracting Officer authorized to commit travel funds and to sign appropriate documentation on behalf of SAO.
• Oversees commission program to ensure SAO receives appropriate credits from hotels and any other entities providing commissions.
• As a certified ARC specialist, coordinates all aspects of domestic and foreign travel for SAO personnel and others authorized to travel on official business including making reservations, ensuring travel is in accordance with Smithsonian and Federal travel policies, keeping Supervisor

• With colleagues at SAO and SI, resolve problems between Concur and PeopleSoft reports.
• Participates in overseeing the Government travel credit card registration system for SAO travelers and reconciles the monthly Travel Card statement.
• Maintains project timelines where necessary, to be followed and checked as required by the scope of the event/conference. Attends function/event to ensure all requirements are carried out by overseeing set-up, etc. for the event. Troubleshoots/resolves any issues that might arise. Conducts feedback reviews of completed events to determine the effectiveness of implementation and recommend future improvements.

QUALIFICATION REQUIREMENTS

• Smithsonian Directive [SD] 312, Travel,
• Smithsonian Institution’s Travel Handbook
• Federal Travel Regulation [FTR], [41 Code of Federal Regulations [CFR], Chapters 300 through 304],
• SD 212, Federal Personnel Handbook - Chapter 572 [Travel Expenses for Interviews and Payments for New Appointments], and
• SD 219, Travel Immunizations

About Smithsonian Astrophysical Observatory