Job Information
State of Tennessee Job Information
Opening Date/Time
04/23/24 12:00AM Central Time
Closing Date/Time
05/06/24 11:59PM Central Time
Salary (Monthly)
$3,150.00 - $4,733.00
Salary (Annually)
$37,800.00 - $56,796.00
City, State Location
Nashville, TN
LOCATION OF (1) POSITION TO BE FILLED: DEPARTMENT OF CORRECTION, RIVERBEND MAXIMUM SECURITY INSTITUTION, DAVIDSON COUNTY
Qualifications
Education and Experience: Education equivalent to graduation from a standard high school and experience equivalent to four years of storekeeping work.
Substitution of Experience for Education: Qualifying experience in storekeeping may be substituted for the required education on a year-for-year basis.
Necessary Special Qualifications: A valid motor vehicle operator's license may be required for employment in some positions.
Examination Method: Education and Experience, 100%, for Preferred Service positions.
Summary
Summary: Under general supervision, is responsible for storekeeping work of considerable difficulty and supervisory work of routine difficulty, being responsible for storekeeping operations at a large storehouse; and performs related work as required.
Distinguishing Features: An employee in this class is responsible for the operation of a major storehouse with a wide variety and volume of commodities. This class differs from that of a Storekeeper 1 in that an incumbent of the latter has lesser overall storekeeping responsibilities and often reports to an incumbent of this class.
Responsibilities
Getting Information:
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Verifies order accuracy prior to shipment by comparing shipping documents to actual items pulled for the order.
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Contacts customer to collect the necessary information to determine the correct delivery destination in the case of delivery errors.
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Retrieves contract and vendor information from the Edison procurement portal in order to place orders for restocking.
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Reviews re-order reports to identify low count data for product re-ordering.
Inspecting Equipment, Structures, or Materials:
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Reviews the purchase order to ensure accuracy of products received.
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Inspects incoming equipment/stock to ensure no damage has occurred during shipping.
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Inspects equipment in order to make recommendations for repairs, replacement or purchase of needed equipment.
Operating Vehicles, Mechanized Devices, or Equipment:
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Operates various equipment (e.g., forklifts, manual and electric pallet jacks, cherry pickers) to assist in moving and transporting heavy products, inventory and picked orders throughout the warehouse.
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Operates scanning devices to reserve products for customer orders.
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Operates and/or utilizes a variety of electronic devices including calculators, copy machines, postage scales and carts to accurately fill and prepare customer orders.
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Operates a motor vehicle (e.g., trucks and vans) in order to distribute deliverable customer orders.
Scheduling the Work and Activities:
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Distributes daily work assignments to designated staff based on the number of work orders and priorities for the day.
Monitor Processes, Materials, or Surroundings:
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Conducts periodic inventory checks to maintain accuracy of inventory.
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Monitors all hazmat items to detect spills, leakages, chemical reactions and other potential dangers to ensure all local state and federal regulations are met.
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Reviews temperature log to ensure the temperatures are logged as policy requires.
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Conducts spot checks to ensure staff are properly rotating perishable goods on the ¿first in, first out¿ method.
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Conducts inventory on hazardous materials to create accountability reports.
Performing General Physical Activities:
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Climbs various types of ladders to retrieve or stock products at high levels.
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Stoops and lifts to load and unload equipment or cases of stock (e.g., paper, canned goods, juice bottles and furniture) to and from pallets, delivery vehicles, and warehouse locations.
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Carries heavy boxes of inventory products from one destination to another within the warehouse/commissary.
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Walks varying distances repetitively to complete filling orders.
Processing Information:
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Participates in physical inventory counts to maintain accurate stock records of all products housed in the warehouse/commissary.
Communicating with Supervisors, Peers, or Subordinates:
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Communicates (written and verbal) delivery and receiving information to staff to ensure delivery process is carried out smoothly.
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Communicates (written and verbal) errors in shipping/receiving manifest and products to supervisor.
Performing Administrative Activities:
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Enters performance evaluation documentation according to state policies and procedures.
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Generates inventory related reports (e.g., daily operating report, transaction register, shipping report, current inventory value report).
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Processes, logs and files shipping and delivery related documents.
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Maintains daily activity logs on all orders pulled and packed.
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Enters and approves employees' leave and attendance.
Interacting with Computers:
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Enters data into Excel spreadsheets to compile information to generate reports, process orders and track inventory.
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Enters delivery information into shipping software programs for FedX, UPS and USPS to process and generate shipping labels for customer orders.
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Enters product information to place orders for replenishing commissary goods.
Communicating with Persons Outside the Organization:
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Interacts and communicates (written and verbal) daily with customers, vendors inside and outside state government to ensure accuracy of orders and to confirm delivery availability.
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Responds directly to customers in order to resolve any dissatisfaction.
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Collects or gathers information regarding customer complaints or delivery issues.
Establishing and Maintaining Interpersonal Relationships:
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Provides excellent customer service in order to maintain professional working relationships.
Resolving Conflicts and Negotiating With Others:
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Investigates complaints by customers regarding quantity or quality of stock received.
Coaching and Developing Others:
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Conducts performance evaluations for all assigned staff.
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Provides guidance and direction to assigned staff for daily activities.
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Cross trains staff as necessary to provide continued warehouse coverage.
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Identifies developmental needs for assigned staff in order to improve their knowledge and skills.
Staffing Organizational Units:
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Identifies candidates to be interviewed for vacant positions.
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Conducts interviews for potential employees.
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Makes recommendation on personnel actions that may regard promotion, demotion, retention and related.
Competencies
Competencies:
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Time Management
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Functional/Technical Competency
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Managing Diversity
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Customer Focus
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Written Communications
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Motivating Others
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Listening
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Organizing
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Ethics and Values
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Priority Setting
Knowledge:
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Knowledge of principles and processes for providing customer service
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Knowledge of simple mathematic calculations
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Knowledge of relevant equipment, policies and procedures to promote effective security and safety operations
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Knowledge of clerical procedures such as word processing, filing, and other office procedures and terminology
Skills:
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Active Listening
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Active Learning
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Speaking
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Reading Comprehension
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Writing
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Instructing
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Time Management
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Negotiation
Abilities:
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Oral Comprehension
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Oral Expression
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Written Comprehension
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Written Expression
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Number Facility
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Dynamic Flexibility
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Peripheral Vision
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Static Strength
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Speech Clarity
Tools & Equipment
- Computer
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Telephone
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Fax Machine
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Printer
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Forklift
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Hand-held Scanner
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Motor Vehicle (Box Truck, Van)